At a Glance
- Tasks: Coordinate elections, awards, and committee meetings while providing top-notch administrative support.
- Company: Join a reputable organisation at the Royal College of Surgeons in central London.
- Benefits: Enjoy a competitive salary, generous pension scheme, and flexible working arrangements.
- Other info: Dynamic role with opportunities for professional growth and a commitment to inclusivity.
- Why this job: Make a real impact by supporting governance and enhancing committee processes.
- Qualifications: Three years of administrative experience and strong IT skills required.
Location: Our office is in central London at the Royal College of Surgeons and we operate hybrid working arrangements (at least 1 day a week to be spent in the office).
Contract: Full-time, permanent
Salary: £33,000 per annum
Reports to: Governance and Committees Lead
Annual leave: 25 days annual, plus bank holidays and normally days off between Christmas and New Year
Benefits: Fantastic pension scheme with a minimum 16% contribution from the organisation. Opportunities for hybrid and flexible working arrangements to help balance work and personal commitments.
Position Overview
The position will provide high-quality administrative and operational support to the BAUS Governance and Committees Lead, with a particular focus on coordinating elections, awards and committee meeting processes for the six BAUS Specialist Committees. You will administer the full cycle of Committee elections, appointments, awards, fellowships and bursaries, including maintaining schedules, preparing nomination and voting processes, collating applications, communicating outcomes and keeping accurate records. The role will also provide practical meeting management and general administrative support, including preparing meeting packs, arranging logistics, maintaining contact lists and attendance records, supporting inbox management and ensuring governance information is accurate, accessible and up to date.
Main Job Functions
- Elections
- Coordinate end-to-end elections, appointments and committee membership processes for the BAUS Specialist Committees, including schedules, nominations, voting arrangements and results communications.
- Maintain up to date committee membership lists and a schedule of upcoming elections and role vacancies.
- Awards and Bursaries
- Schedule and administer nominations, voting and appointments processes for BAUS Section annual awards, fellowships and bursaries, ensuring deadlines, eligibility information and communications are managed effectively.
- Liaise with Committee Executive Officers, committee members and external education providers.
- Meeting Management
- Provide meeting management support for face-to-face and virtual committee meetings, including scheduling, meeting packs, room and catering arrangements, Teams set-up, attendance records and practical support on the day.
- Governance & Committee Support
- Manage governance records, registers and digital platforms.
- Provide additional administrative support as required, including updating the CRM, maintaining records, preparing correspondence and supporting routine governance communications.
- Manage methods, processes and procedures for documentation of governance activity.
- Provide governance website updates and draft information for the BAUS Communications Manager for inclusion in newsletters and digital media.
- Ensure adherence to record retention policies and ongoing management of governance records.
- Administration
- Provide administrative and coordination support for education events, as required.
- Coordinate and administer induction processes for Section Executive Officers.
- Administer and collate the output of BAUS surveys.
- Explore use of /facilitate adoption of digital technologies and AI to streamline administrative processes to improve outputs.
Experience / qualifications required
- Minimum of three years’ experience working in a similar administrative function in a professional body.
- High level administrative experience in a busy environment.
- Proven ability to prioritise and manage multiple assignments at any given time and meet deadlines.
- Excellent attention to detail.
- Technical proficiency; strong IT skills and competence with document management systems.
- Exceptional communication skills.
Equal Opportunities Statement
We are committed to fostering an inclusive workplace where diversity is valued and everyone is treated with dignity and respect. We welcome applications from people of all backgrounds and actively promote equality of opportunity in our recruitment and employment practices.
To Apply
If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply. Due to the volume of applications we may not be able to contact all applicants. If you have not been contacted a week after the closing date, please consider your application unsuccessful on this occasion. Thank you for your interest.
Committees Coordinator in London employer: MemberWise
As a Committees Coordinator at our central London office, you will join a supportive and inclusive work culture that values diversity and promotes employee growth through flexible working arrangements and a generous pension scheme. With opportunities to engage in meaningful governance activities and contribute to the success of BAUS Specialist Committees, this role offers a rewarding career path in a prestigious environment.
