Personal Assistant to Chief Executive Officer

Our client, a respected global governing body, is seeking a Personal Assistant to the Chief Executive Officer. If you are an experienced executive assistant for an executive team, CEO or similar, working in a membership body, trade association, professional body, not for profit or corporate, we would love to hear from you.

Role Purpose

The Personal Executive Assistant to the Chief Executive Officer is responsible for providing high-quality, proactive and confidential executive support to the Chief Executive Officer (CEO), together with administrative support to the Directors. The postholder will manage the CEO’s office, coordinate Board and Council governance activities, and ensure effective communication and administration across the Executive Team and wider organisation.

Main Duties and Responsibilities

• Provide comprehensive diary and email management for the CEO, prioritising competing demands effectively.
• Act as the first point of contact for the CEO, managing correspondence, enquiries, and calls with professionalism and discretion.
• Arrange and coordinate Board and Council meetings, including preparation and circulation of agendas, papers, and accurate minutes.
• Support the organisation of committee meetings (scheduling, logistics, circulation of papers) but not responsible for minuting.
• Coordinate Executive Team meetings, ensuring agendas, papers, actions and follow-up are well managed.
• Prepare reports, presentations, and briefing materials for the CEO and Executive Team.
• Arrange international travel, accommodation, itineraries, and logistics for the CEO and Directors.
• Maintain accurate action logs and follow up to ensure delivery against priorities.
• Develop and maintain effective filing systems and ensure compliance with governance and records management requirements.
• Provide general administrative support across the Executive Team and occasional cover for wider administrative colleagues.
• Act as a central link between the CEO, Executive Team, Board, Council, Committees, staff, and external stakeholders.
• Support governance and compliance processes across the organisation.
• Work closely with the Membership, Events, and Marketing teams to support Board, Council, and Committee communications.
• Assist with planning and delivering organisation-wide events, conferences, and workshops.
• Provide support to the CEO and Directors in implementing strategic initiatives.

Specific Skills, Knowledge and Experience required

• Significant experience as a PA, Executive Assistant, or senior administrator supporting senior leaders.
• Proven ability to arrange, minute, and support governance meetings (Board, Council, senior-level committees).
• Excellent organisational and diary management skills, with ability to prioritise competing demands.
• Strong written and verbal communication skills, with excellent minute-taking and report-writing ability.
• High level of discretion, professionalism, and judgement.
• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, Teams).
• Ability to work independently, proactively, and collaboratively.
• Experience in a membership body, charity, or not-for-profit environment.
• Familiarity with governance frameworks and committee administration.
• Event and project administration experience.

To apply for this role, please send your CV. Due to the volume of applications, we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days, please deem your application as unsuccessful on this occasion.