At a Glance
- Tasks: Coordinate exciting events and manage the regulation team's calendar with flair.
- Company: Join a leading professional membership body in vibrant London.
- Benefits: Enjoy 30 days annual leave, gym access, and private medical insurance.
- Other info: Flexible working with opportunities for career growth and collaboration.
- Why this job: Make a real impact in healthcare while developing your professional skills.
- Qualifications: Experience in administration and event coordination is essential.
The predicted salary is between 28000 - 30000 £ per year.
The following information provides an overview of the skills, qualities, and qualifications needed for this role.
Membership Body: London Victoria/Westminster – Office based with flexible working (travel to events throughout the year)
Basic Salary between £28,000- £30,000 dependant on experience plus excellent benefits: 30 days annual leave, Pension & private medical insurance, Gym access, cycle to work scheme, free flu jab and eye test.
Full Time Permanent Role
Our client, a professional membership body based in Southwest London, is seeking an Events and Administration Assistant to join their team.
The Role as Events and Administration Assistant
Working under the direction of the Head of Business Services, the postholder will be responsible primarily for the organisation of the regulation team’s calendar of in-person and online events. As the key person for co-ordinating and attending these events, the postholder will be required to:
- Pull together meeting materials including agendas, briefings and speaker biographies;
- Draft and send invitations for both in-person and online events;
- Sourcing event spaces and liaising with venues;
- Arrange meetings with key stakeholders including medical royal colleges, national regulators and other relevant external stakeholders.
As an integral part of the Business Services Team, the postholder will also support the wider events and administrative functions as required.
Person specification
- Confident communicator, comfortable engaging with members and key stakeholders.
- A track record of getting things done and thrive in roles where attention to detail and follow-through are critical.
- Enjoy working collaboratively but are also comfortable taking the lead when required.
- Bring a genuine interest in health care and the opportunity to make a meaningful contribution.
- Are committed to developing professionally and continuously improving how they work.
Knowledge and experience
Essential skills
- Proven track record within an administration role.
- Familiarity with event technology e.g., registration apps, webinar platforms, audio visual equipment, and adapting to hybrid and virtual event formats.
- Proactive and efficient approach to work, with the ability to manage multiple priorities effectively.
- Practical experience of diary management and event co-ordination.
- Excellent written and verbal communication skills.
- Ability to build effective working relationships with stakeholders.
- Competent use of Microsoft Office, especially Outlook, Word, Excel, PowerPoint, Teams and Teams Webinars.
- An interest in problem solving and improving ways of working.
- Self-starting and organised with the ability to prioritise and work to deadlines.
- Excellent attention to detail.
- Organise both internal and external meetings, and visits for team members, organising travel and accommodation where required.
- Prepare materials for workshops and sessions and arrange delivery of such materials as necessary.
- Support the Membership and Admin Officer to develop regulation team engagement with new and existing members, potential members and other relevant networks.
- Ensure member and stakeholder details are recorded accurately within the CRM, and work with the business services team to support the further roll out of CRM functionality.
Desirable skills
- Practical experience of social media channels including X and LinkedIn.
- Experience with HubSpot.
- Experience of working within a health care or membership organisation.
- Experience of working with programmes such as Canva and Flourish.
To apply to this role please send your CV. Due to the volume of applications, we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days, please deem your application as unsuccessful on this occasion.
Membership Bespoke is acting as a recruitment business in relation to this role. Membership Bespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Membership Bespoke is the most experienced membership-focused recruitment firm in the UK, with 10+ years of experience delivering tailored permanent, temporary, interim, and Executive Search recruitment solutions to Trade Associations, Regulatory Bodies, Political Parties, and Professional Bodies.
Events Assistant employer: Membership Bespoke
As a professional membership body located in the vibrant area of London Victoria/Westminster, we pride ourselves on fostering a collaborative and supportive work culture that values attention to detail and proactive engagement. Our employees enjoy a comprehensive benefits package, including 30 days of annual leave, private medical insurance, and access to gym facilities, all while having the opportunity to contribute meaningfully to the healthcare sector through event coordination and stakeholder engagement. With a commitment to professional development and a flexible working environment, we empower our team members to thrive both personally and professionally.
StudySmarter Expert Advice🤫
We think this is how you could land Events Assistant
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the organisation's values and mission. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Show off your skills! Bring along examples of your previous work or projects that highlight your event coordination abilities. This can really set you apart from other candidates and give the interviewers a taste of what you can bring to the table.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Events Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Events Assistant role. Highlight your event coordination experience and any relevant tech skills, like using registration apps or webinar platforms.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your genuine interest in healthcare and how you can contribute to the team. Don’t forget to mention your proactive approach and attention to detail!
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure to demonstrate your excellent written and verbal communication skills in your application. Use clear and concise language to convey your points.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of success. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Membership Bespoke
✨Know Your Events Inside Out
Before the interview, make sure you research the types of events the organisation hosts. Familiarise yourself with their past events and any upcoming ones. This will not only show your genuine interest but also help you discuss how you can contribute to their success.
✨Show Off Your Communication Skills
As an Events Assistant, you'll need to engage with various stakeholders. Prepare examples of how you've effectively communicated in previous roles. Think about times when you had to coordinate with different teams or manage stakeholder expectations.
✨Demonstrate Your Organisational Skills
Be ready to talk about your experience with diary management and event coordination. Share specific instances where your attention to detail made a difference, whether it was managing multiple priorities or ensuring everything ran smoothly during an event.
✨Get Comfortable with Tech
Since familiarity with event technology is essential, brush up on the tools mentioned in the job description. If you have experience with registration apps or webinar platforms, be prepared to discuss how you've used them to enhance event experiences.
