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For Companies At a Glance
- Tasks: Support governance committees and provide administrative assistance to the CEO and elected officers.
- Company: Join a respected Chartered Membership Body with a focus on professional development.
- Benefits: Enjoy hybrid working, 23 days holiday, private healthcare, and a pension plan.
- Why this job: Be part of a dynamic team where your input shapes the future of the organisation.
- Qualifications: Experience in meeting management, strong communication skills, and a proactive approach are essential.
- Other info: Opportunity for personal growth and engagement with stakeholders at all levels.
The predicted salary is between 39000 - 40000 £ per year.
An excellent opportunity for a Committees Secretary to join a thriving and highly respected Chartered Membership Body.
The Role
This is a full time Committees Secretary role supporting the Chief Executive Officer and the work of governance committees, including the Executive Board, Council and Finance. You will provide full administrative support to these committees as well as support the CEO, Independent Chair of the Board, President and other elected officers on institute related activities. You will provide guidance and administrative support on all matters relating to the governance of the membership organisation. You will be used to delivering a full cycle of governance meetings, both face to face and virtual. You will be looking for a varied and busy role where your views and opinions will be important to the development of our work. The ability to plan and work methodically to manage priorities within tight deadlines is key. You will have excellent communication skills and the ability to work on your own initiative, as well as part of a team. You will be committed to your own personal and professional development.
Key Responsibility Areas
- Governance & Secretariat Support
- Governance Administration & Compliance
- Executive Support & Stakeholder Engagement
- Operational & Project Support
Key Skills & Experience
- Meeting & Governance Expertise: Experience in formal meeting and agenda management, minute-taking for committees, and governance procedures.
- Executive Support: Proven experience as an EA with strong communication skills (written and verbal) and the ability to manage multiple priorities efficiently.
- Stakeholder Management: Confidence in engaging with stakeholders at all levels, using tact and diplomacy.
- Organisation & Problem-Solving: Ability to manage competing tasks, prioritise effectively, and escalate issues when needed.
- Resilience & Professionalism: Capacity to work with challenging individuals while maintaining a calm and patient approach.
- Data & Information Handling: Ability to interpret and present data clearly and handle sensitive and confidential issues with sound judgment.
- Collaboration & Teamwork: A team player with a proactive, self-starting approach, committed to the team’s success.
- Attention to Detail: High standards of accuracy and pride in delivering quality work.
- IT & Digital Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), CRM systems, and social media for communication and monitoring.
- Financial Awareness: Experience with budgets and financial processes is beneficial.
- Sector Knowledge: Understanding of membership and qualifying bodies, compliance reporting, governance planning, and risk management is an advantage.
- Flexibility & Commitment: Willingness to attend meetings outside standard hours and a commitment to continuous learning and best practice.
To apply to this role please send your CV. Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.
Committee Secretary employer: Membership Bespoke
Contact Detail:
Membership Bespoke Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Committee Secretary
✨Tip Number 1
Familiarise yourself with the governance structures and procedures of membership organisations. Understanding how committees operate and the specific roles of each member will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the field of governance and committee management. Attend relevant events or webinars to connect with individuals who can provide insights into the role and potentially refer you to opportunities.
✨Tip Number 3
Showcase your organisational skills by preparing a mock agenda and minutes for a committee meeting. This practical demonstration can set you apart from other candidates and highlight your ability to manage formal meetings effectively.
✨Tip Number 4
Research the specific Chartered Membership Body you are applying to. Understanding their mission, values, and current projects will allow you to tailor your discussions and show genuine interest in contributing to their goals.
We think you need these skills to ace Committee Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in governance, meeting management, and administrative support. Use specific examples that demonstrate your skills in minute-taking and stakeholder engagement.
Craft a Compelling Cover Letter: Write a cover letter that outlines your passion for the role and the organisation. Mention how your background aligns with the key responsibilities and skills listed in the job description, particularly your experience with governance procedures.
Showcase Communication Skills: Since excellent communication is crucial for this role, ensure your application reflects your written communication skills. Use clear and concise language, and consider including examples of how you've effectively communicated with stakeholders in the past.
Highlight Professional Development: Mention any relevant courses or qualifications you have completed that relate to governance, administration, or project management. This shows your commitment to personal and professional growth, which is valued in this position.
How to prepare for a job interview at Membership Bespoke
✨Showcase Your Meeting Management Skills
Be prepared to discuss your experience with formal meeting management and minute-taking. Highlight specific examples where you successfully organised and facilitated governance meetings, as this role heavily relies on these skills.
✨Demonstrate Strong Communication Abilities
Since the role requires excellent written and verbal communication skills, practice articulating your thoughts clearly. Be ready to provide examples of how you've effectively engaged with stakeholders at various levels.
✨Exhibit Your Organisational Skills
Prepare to discuss how you manage competing tasks and prioritise effectively. Share instances where you successfully handled tight deadlines and escalated issues when necessary, showcasing your problem-solving abilities.
✨Emphasise Your Commitment to Professional Development
Express your dedication to continuous learning and improvement. Mention any relevant courses or qualifications you've pursued, and be open about your willingness to attend meetings outside standard hours to support the organisation's goals.
