Buying (Admin) Assistant Role

Buying (Admin) Assistant Role

Job Role: Buying (Admin) Assistant Role – Wovens

Reporting to: Assistant Buyer

Location: Head Office, White City Place, West London

Contract type: Full Time, 37.5 hours per week

About Us

ME+EM is one of the UK’s fastest-growing luxury fashion brands. In addition to a thriving global digital presence, we operate flagship stores in London and Edinburgh, concessions within Harrods and Selfridges, and have recently expanded with new store openings in the U.S.

At ME+EM we are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and are not afraid to take risks. Everyone contributes to our success at all levels, and that precisely what makes being a member of the team so rewarding.

Our office and stores are always busy and fast paced, but we work just as hard to make sure it’s fun, with social activities and biannual parties. We pride ourselves on being approachable, supportive, and welcoming and ensure that everyone’s hard work is rewarded. It takes all these things to build a strong, successful business and our door is always open to new talent ready to contribute to our growth and evolution.

About the Role

Join our dynamic Buying team and play a key role in bringing our collections to life. As a Buying (Admin) Assistant, you’ll be at the heart of the product journey, supporting with everything from purchase orders and sample management to pre-production and photo shoot prep. If you’re highly organised, detail-driven, and passionate about fashion, this is an incredible opportunity to grow your career in a fast-paced, creative environment.

Responsibilities

• Accurately raise and manage purchase orders in line with the critical path, ensuring all product information is up to date.
• Track and update barcode sheets, size breakdowns, costs, and product details with precision.
• Oversee all aspects of sample management — from tracking and archiving to press and photoshoot samples.
• Manage and support the Buying Intern in daily administrative and sample coordination tasks.
• Maintain up-to-date fit lists, critical paths, and supplier tracking documents.
• Coordinate pre-production and photoshoot preparation, ensuring all samples and product details are organised and accurate.
• Input product data (measurements, compositions, wash care) into internal systems and product launch documents.
• Communicate with suppliers to gather key information such as HS codes and shipping details.
• Support courier and DHL management, document filing, and general department organisation.
• Build strong, professional relationships with internal teams and suppliers, ensuring smooth communication and collaboration.

Skills

• Previous experience in a Buying, Product, or Merchandising support role (fashion industry experience preferred).
• Strong organisational skills with excellent attention to detail and accuracy.
• Confident communicator with the ability to build positive relationships across teams and suppliers.
• Proficient in Microsoft Office (especially Excel); experience using PLM or ERP systems (e.g., Elucid) is an advantage.
• A proactive multitasker who thrives in a fast-paced environment and enjoys working collaboratively.
• Passionate about fashion, product, and process — with a keen eye for detail and quality.

Employee Benefits

• 33 days annual leave for full time employees (25 days holiday + 8 bank holidays)
• A day off to celebrate your birthday.
• Pension Scheme
• Group Life Insurance
• Employee Assistance Programme (EAP)
• Length of Service Award
• Refer a Friend Scheme
• Staff uniform for retail employees
• Generous Staff and Friends and Family Discount
• Annual Volunteer Day
• Cycle to Work Scheme
• Tech Scheme
• Eye Care Vouchers
• Real Living Wage Employer
• Employee led committees
• Social events and biannual parties
• Enhanced maternity and paternity package after 2 years of service.

ME+EM is an equal opportunities employer committed to fostering and preserving a culture of diversity, equality, and inclusion in our workforce. As an equal opportunities’ employer, we do not discriminate against applicants based on race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that diversity enriches our workforce and strengthens our organisation. Therefore, we encourage minorities, LGBTQ+ candidates, and individuals with disabilities to apply for opportunities within our company.

Please note, due to the large number of applications we receive, we can only reply to those that are successful to the next stage.