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- Tasks: Manage daily office operations and create a welcoming environment for all employees.
- Company: Join ME+EM, a fast-growing luxury fashion brand with a vibrant team culture.
- Benefits: Enjoy 33 days of annual leave, birthday off, and generous discounts.
- Why this job: Be part of a creative team that values innovation and employee well-being.
- Qualifications: Experience in office management for large teams and strong organizational skills required.
- Other info: We celebrate diversity and encourage applications from all backgrounds.
The predicted salary is between 30000 - 42000 £ per year.
Job Role: Office Manager
Reporting to: Head of People
Location: Head Office, White City Place, West London
Contract type: Full Time, 37.5 hours per wee k
About Us:
ME+EM is one of the UK’s fastest-growing luxury fashion brands. As a direct-to- consumer business we operate in a truly omnichannel way, with an extremely successful online store, monthly mailings and stores in London, Edinburgh and concessions in Harrods and Selfridges. Our exciting growth continues in spring 2024 with the opening of our first US stores.
At ME+EM we are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and are not afraid to take risks. Everyone contributes to our success at all levels, and that precisely what makes being a member of the team so rewarding.
Our office and stores are always busy and fast paced, but we work just as hard to make sure it’s fun, with social activities and biannual parties. We pride ourselves on being approachable, supportive, and welcoming and ensure that everyone’s hard work is rewarded. It takes all these things to build a strong, successful business and our door is always open to new talent ready to contribute to our growth and evolution.
About the Role:
As the Office Manager, you will be essential to the day-to-day operations of our office, taking pride in the space and ensuring a smooth, safe, and efficient environment for all employees and visitors. Your expertise in managing large office spaces will bring innovative ideas and initiatives to make the best use of our space, creating a productive, efficient and welcoming atmosphere.
Responsibilities:
Office Management
- Maintain clean, organised, and inviting office spaces, including reception, kitchen, and communal areas.
- Develop comprehensive office manuals and guides for employees.
- Oversee relationships with external cleaning teams and optimise costs.
- Serve as the primary contact for office facilities, repairs, and enhancements.
- Manage office supplies, mail processes, courier accounts, and meeting room arrangements.
- Organise office events, celebrations, and social committee initiatives within budget.
- Schedule floral deliveries, manage visitor access, and coordinate parking and travel arrangements.
- Cover reception duties when required.
Health and Safety
- Conduct risk assessments, safety inspections, and fire drills.
- Maintain accurate records for health and safety practices, including accident reporting and compliance with COSHH.
- Ensure first aid kits and safety equipment are stocked and up to date.
- Lead health and safety inductions and training for employees.
- Schedule and document equipment testing and refresher courses for first aid and fire marshals.
Building Partnership
- Attend building management meetings and manage compliance with waste and recycling regulations.
- Collaborate on shared initiatives with other tenants and update employees on building-hosted events.
Skills:
- Proven experience in office management for 200+ employees.
- Strong organisational and multitasking abilities.
- Expertise in health and safety regulations and compliance.
- Creative and proactive approach to fostering positive workplace culture.
- Effective communicator with a solutions-oriented mindset.
- Passion for creating people-centric and wellness-focused environments.
- Collaborative and innovative thinker.
- Highly proactive, with energy and initiative to drive office enhancements.
- Commitment to safety, efficiency, and employee well-being.
Employee Benefits:
- 33 days annual leave for full time employees (25 days holiday + 8 bank holidays)
- A day off to celebrate your birthday.
- Pension Scheme
- Group Life Insurance
- Employee Assistance Programme (EAP)
- Length of Service Award
- Refer a Friend Scheme
- Staff uniform for retail employees
- Generous Staff and Friends and Family Discount
- Annual Volunteer Day
- Cycle to Work Scheme
- Tech Scheme
- Eye Care Vouchers
- Real Living Wage Employer
- Employee led committees
- Social events and biannual parties
- Enhanced maternity and paternity package after 2 years of service.
ME+EM is an equal opportunities employer committed to fostering and preserving a culture of diversity, equality, and inclusion in our workforce. As an equal opportunities’ employer, we do not discriminate against applicants based on race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that diversity enriches our workforce and strengthens our organisation. Therefore, we encourage minorities, LGBTQ+ candidates, and individuals with disabilities to apply for opportunities within our company.
Pl ease note, due to the large number of applications we receive, we can only reply to those that are successful to the next stage.
Office Manager employer: ME+EM Ltd
Contact Detail:
ME+EM Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarize yourself with the luxury fashion industry, especially the direct-to-consumer model. Understanding ME+EM's unique position in the market will help you demonstrate your passion and knowledge during the interview.
✨Tip Number 2
Highlight your experience in managing large office spaces effectively. Be prepared to discuss specific examples of how you've improved office efficiency and created a welcoming environment in previous roles.
✨Tip Number 3
Showcase your understanding of health and safety regulations. Being able to speak confidently about compliance and safety practices will set you apart as a candidate who prioritizes employee well-being.
✨Tip Number 4
Emphasize your collaborative mindset and ability to foster a positive workplace culture. Share examples of how you've successfully organized team events or initiatives that enhanced employee engagement and morale.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management, especially in environments with 200+ employees. Emphasize your organizational skills and any creative initiatives you've implemented in previous roles.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for creating a positive workplace culture. Mention specific examples of how you've contributed to employee well-being and safety in past positions.
Showcase Your Communication Skills: In your application, demonstrate your effective communication abilities. Use clear and concise language, and consider including examples of how you've successfully collaborated with teams or managed external relationships.
Highlight Health and Safety Expertise: Since the role requires knowledge of health and safety regulations, be sure to detail your experience with risk assessments, safety inspections, and compliance in your application materials.
How to prepare for a job interview at ME+EM Ltd
✨Show Your Organisational Skills
As an Office Manager, your ability to keep things organised is crucial. Be prepared to discuss specific examples of how you've managed large office spaces and maintained a productive environment in the past.
✨Demonstrate Your Health and Safety Knowledge
Since health and safety is a key responsibility, brush up on relevant regulations and be ready to talk about your experience with risk assessments and safety inspections. This will show that you take employee well-being seriously.
✨Emphasise Your People-Centric Approach
ME+EM values a positive workplace culture. Share examples of how you've fostered a welcoming atmosphere in previous roles, whether through team events or initiatives that promote employee wellness.
✨Be Ready to Discuss Cost Optimisation
The role involves overseeing relationships with external teams and optimising costs. Prepare to discuss strategies you've implemented in the past to manage budgets effectively while maintaining quality services.
