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- Tasks: Support the Management Team with admin tasks and complex diary management.
- Company: Join ME+EM, a fast-growing luxury fashion brand with a vibrant culture.
- Benefits: Enjoy 33 days off, a birthday day off, and generous discounts.
- Other info: Diverse and inclusive workplace with exciting social events and career growth opportunities.
- Why this job: Be part of a creative team and make a real impact in a dynamic environment.
- Qualifications: Experience as an EA supporting multiple principals and strong communication skills.
The predicted salary is between 35000 - 45000 £ per year.
Reporting to: PA to the Founder
Location: Head Office, White City Place, West London
Contract Type: Full time, 37.5 hours per week
About Us: ME+EM is one of the UK’s fastest-growing luxury fashion brands. In addition to a thriving global digital presence, we operate flagship stores in London and Edinburgh, concessions within Harrods and Selfridges, and have recently expanded with new store openings in the U.S. At ME+EM we are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and are not afraid to take risks. Everyone contributes to our success at all levels, and that precisely what makes being a member of the team so rewarding. Our office and stores are always busy and fast paced, but we work just as hard to make sure it’s fun, with social activities and biannual parties. We pride ourselves on being approachable, supportive, and welcoming and ensure that everyone’s hard work is rewarded.
About the Role: As an experienced EA with solid experience supporting more than 3 principals, you will provide proactive administrative and operational support to three members of the Management Team. You will be on hand for ad hoc requests and tasks for the wider members of the Management Team.
Job Responsibilities:
- Provide administrative support to three Management Team members
- Complex diary management with ever-changing schedules
- Arrange travel, including hotel, flight and transfer bookings, working within the business’ policy and budget
- Support with preparation for meetings including printing presentations when needed
- Acting as the first point of contact for MT queries and requests
- Ad hoc support to the wider MT who are not in need of proactive / continuous assistance
- Keeping organised and detailed records of all receipts on behalf of the MT where necessary and if required for the purpose of expenses
- Arrange meeting rooms and catering
- Liaising with Production Director on Production Calendar and Critical Path
- Arrange catering for Product meeting weeks
- Working closely and collaboratively with the PA to the Founder & CEO, the EA COO, CCO and Retail & Customer Experience Director and the Senior Strategy Manager
- Deputising for the EA to the COO, CCO and Retail & Customer Experience Director in her absence
- Working with the Team EA
Skills:
- Solid experience in a similar team EA role supporting 2 or more principals
- Trustworthiness, maintaining discretion at all times
- Exceptional interpersonal, communication and time management skills
- Flexible, adaptable, agile and resilient
- The ability to work successfully both autonomously and as part of a team
- Experience of working in a fast-paced office environment
- Proficient in Microsoft Word, PowerPoint and Outlook
A bit about you:
- Enthusiastic, high energy, hardworking, and proactive
- Resourceful and ability to use initiative
- Ability to work under pressure, juggling multiple, complex and changeable diaries
- Emotionally intelligent with excellent judgment
- Ability to make considered, educated decisions and behave with maturity
- Ability to pivot at short notice
- Calm and level headed. Unflappable
- Confident in navigating different working styles and personalities
- A positive can-do attitude, can think outside the box and use initiative
- Highly organised
- A keen eye for detail
- Strong communication skills
Employee Benefits:
- 33 days annual leave for full time employees (25 days holiday + 8 bank holidays)
- A day off to celebrate your birthday
- Pension Scheme
- Group Life Insurance
- Employee Assistance Programme (EAP)
- Length of Service Award
- Refer a Friend Scheme
- Staff uniform for retail employees
- Generous Staff and Friends and Family Discount
- Annual Volunteer Day
- Cycle to Work Scheme
- Tech Scheme
- Eye Care Vouchers
- Real Living Wage Employer
- Employee led committees
- Social events and biannual parties
- Enhanced maternity and paternity package after 2 years of service
ME+EM is an equal opportunities employer committed to fostering and preserving a culture of diversity, equality, and inclusion in our workforce. As an equal opportunities’ employer, we do not discriminate against applicants based on race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that diversity enriches our workforce and strengthens our organisation. Therefore, we encourage minorities, LGBTQ+ candidates, and individuals with disabilities to apply for opportunities within our company.
Please note, due to the large number of applications we receive, we can only reply to those that are successful to the next stage.
Executive Assistant in City of London employer: ME+EM Ltd
Contact Detail:
ME+EM Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with current employees at ME+EM. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching ME+EM’s culture and values. Show us how your skills and personality align with our entrepreneurial spirit and fast-paced environment. We love candidates who are enthusiastic and proactive!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll need to be clear and confident. Try mock interviews with friends or family to get comfortable talking about your experience and how you can contribute to our team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining the ME+EM family.
We think you need these skills to ace Executive Assistant in City of London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience supporting multiple principals and showcase your skills in diary management and communication. We want to see how you fit into our fast-paced, creative environment!
Show Off Your Organisational Skills: As an EA, being organised is key! Use your application to demonstrate your ability to juggle complex schedules and manage multiple tasks. Share examples of how you've kept things running smoothly in previous roles – we love a good story!
Be Yourself: We’re all about personality at ME+EM! Don’t be afraid to let your enthusiasm and energy shine through in your application. Show us your proactive attitude and how you can contribute to our fun and dynamic team culture.
Apply Through Our Website: To make sure your application gets the attention it deserves, apply directly through our website. It’s the best way for us to see your application and get you one step closer to joining our amazing team!
How to prepare for a job interview at ME+EM Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with complex diary management, travel arrangements, and the specific needs of the Management Team. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Interpersonal Skills
As an EA, you'll be the first point of contact for the Management Team. During the interview, highlight your exceptional communication skills and ability to navigate different personalities. Share examples of how you've successfully managed relationships in previous roles to illustrate your emotional intelligence and adaptability.
✨Demonstrate Your Organisational Prowess
Being highly organised is crucial for this position. Prepare to discuss your methods for keeping track of multiple schedules and tasks. You might even want to bring a sample of your organisational tools or techniques to the interview to visually demonstrate your approach.
✨Embrace the Fast-Paced Environment
ME+EM thrives in a busy atmosphere, so it's important to convey your ability to work under pressure. Share specific instances where you've successfully juggled multiple tasks or adapted to sudden changes. This will reassure the interviewers that you can handle the dynamic nature of the role.