Business Support Officer - Finance

Overview

Medway Council is seeking an experienced administrative Business Support Officer to provide support to Children’s Services. This role involves administering, monitoring and maintaining all relevant financial records and information systems (manual and computerised), to ensure information is accurate, accessible and retrievable by others.

You will administer processes and procedures using available equipment and ICT packages to meet organisational standards and requirements. You will need to be able to effectively and efficiently handle large amounts of petty cash and have experience in cash handling, as well as being able to process invoices; experience of purchase ordering is required. This role is office based with no opportunity for home working due to cash handling requirements. The successful candidate will need extensive minute taking experience. You will be required to answer telephone calls and offer some flexibility in terms of supporting some of the duties of other business support staff during periods of absence or high volumes of work.

Career Progression Framework (CPF) has been introduced for all roles at Medway Council. It provides a mechanism for employees to take ownership of their development within their post and be rewarded accordingly. The salary offered will be at level A unless, based on an assessment against the CPF criteria, you demonstrate that you are meeting the criteria of level B or C. There will be further opportunity once in post to progress from level A to B, and B to C.

Responsibilities

• Administer, monitor and maintain financial records and information systems (manual and computerised) to ensure information is accurate, accessible and retrievable by others.
• Administer processes and procedures using available equipment and ICT packages to meet organisational standards and requirements.
• Handle large amounts of petty cash and have experience in cash handling; process invoices and purchase ordering as required.
• Carry out minute taking and provide support to other business support staff during periods of absence or high volumes of work.
• Answer telephone calls and provide flexible support across the team as needed.

Qualifications / Requirements

• Extensive minute taking experience.
• Experience of petty cash handling, processing invoices and purchase ordering.
• Office-based role with no home-working flexibility; able to work with routine and high volumes of work.
• Good ICT skills and ability to use equipment and information systems.

Benefits

• Generous annual leave entitlement
• Generous Local Government Pension Scheme package
• Access to wider training and development qualifications
• Flexible working scheme
• Travel plan discounts
• Access to CAREFIRST advice & counselling service
• Employee discount scheme for national and local retailers
• The Government has introduced new ways of supporting parents with childcare costs. Further details are available here: https://www.childcarechoices.gov.uk/

Organisation & Equal Opportunities

Our organisation: Medway is a unitary authority in the South East of England, made up of the towns of Strood, Rochester, Chatham, Gillingham and Rainham and more rural areas, including the Hoo Peninsula. Situated in Kent in the South-East of England, the area has plenty of green spaces, excellent facilities and easy access to the national motorway and rail networks, facilitating superb transport links to London. We provide all local Government services for a quarter of a million people, looking after education, environment, social care, housing, planning, business and much more – everything from frontline services to work that goes on behind the scenes to ensure services in Medway run smoothly and cost effectively. Working at Medway Council means you get to be part of this journey working alongside talented, professional colleagues to drive forward change to transform the lives of our residents and the communities they live in.

Important Information – Applicants must be able to demonstrate all essential requirements as listed in the job profile.

Equal Opportunities Commitment

Medway Council is committed to creating an inclusive work environment with a diverse workforce. All appropriately qualified candidates will receive consideration for employment without regard to race, religion, gender, sexual orientation, national origin, disability or age.

Please be advised that if you are not contacted within 3 weeks of the advert closing date then you have not been shortlisted. All recruitment correspondence, including interview letters and contracts of employment will usually be sent out via email. If you require documentation/correspondence in different format such as braille or large print, please contact the Resourcing Team on 01634 332878.

Please visit http://www.mindfulemployer.net/ for information on how Medway Council puts good practices in place to ensure employees and job applicants who declare mental health issues receive the right level of support.

We reserve the right to close this vacancy at any time prior to the closing date.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Industries

• Government Administration

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