At a Glance
- Tasks: Coordinate and produce professional bid documentation for healthcare products.
- Company: Join Medstrom, a rapidly growing employee-owned healthcare company.
- Benefits: Enjoy a competitive salary, 33 days leave, and employee discounts.
- Other info: Supportive culture with opportunities for professional growth.
- Why this job: Make a real impact in healthcare while developing your career in bidding.
- Qualifications: Strong organisation, attention to detail, and communication skills required.
At Medstrom, we are passionate about improving patient outcomes by delivering high-quality healthcare products and services that make a real difference to our customers and their patients. Since our establishment in 2010, we have grown rapidly by staying focused on what matters most — our people, our customers, and the patients we ultimately support. In 2022, Medstrom became an Employee Ownership Trust (EOT), giving every employee a genuine stake in the success of the business and helping us maintain the open, supportive culture that sets us apart.
We are looking for an enthusiastic and organised Bid Submissions Coordinator to develop a career in bidding, procurement and proposals.
The Benefits
- Competitive starting salary of £28,000 - £30,000 (depending on experience)
- Pension scheme
- 33 days’ annual leave allowance
- Employee discounts and cashback on shopping, supermarkets, and holidays
- Free onsite gym for Head Office employees
- Salary sacrifice schemes, including Cycle to Work
- Birthday treats
- Death in Service benefit
- Employee Ownership Trust (EOT) benefits, giving you a stake in the company’s success
What you'll be doing
Working closely with the Tenders Manager and wider Commercial Team, you will play a key role in coordinating and producing professional bid documentation, ensuring all tender information is accurate, compelling and delivered to deadline.
- Monitor public and private sector tender portals and identify potential opportunities.
- Assist in coordinating the full tender process from opportunity identification through to submission for the UK and international teams.
- Review tender notices, specifications, framework requirements, and customer documentation. Identify key deliverables, compliance requirements, and submission deadlines as part of a successful and knowledgeable team.
- Maintain confidentiality regarding sensitive information.
- Assist in preparing and compiling Pre-Qualification Questionnaires (PQQs), Invitation to Tender (ITTs), Requests for Information (RFQs), Pre-Acquisition Questionnaires (PAQs) and supporting tender documentation.
- Maintain and update a library of typical tender information, case studies, policies, service information, evidence of performance and clinical benefit.
- Help to ensure all submissions are fully compliant with customer instructions and procurement requirements.
- Support in formatting, proofreading, and cross-referencing documents to ensure consistency, clarity, and compliance.
- Assist with quotations during peak periods.
- Report writing.
Hours: 37.5 hours per week, Monday to Friday
What you'll need
We are looking for someone who is organised, detail-focused, and confident to join a supportive and collaborative team.
Essential
- Strong organisation and time management skills
- Excellent attention to detail
- Strong written communication and proofreading skills
- Ability to manage multiple deadlines in a fast-paced environment
- Confident working collaboratively across teams
Desirable
- Experience in bids, tenders, or proposals
- Knowledge of NHS/public sector procurement
- Familiarity with tender portals
- Experience in report writing
Why Join Medstrom?
This is an exciting opportunity to join a successful and growing company that genuinely values its employees. With our unique employee ownership model, supportive culture, and ongoing expansion, Medstrom offers a rewarding environment for individuals looking to build a long-term career and develop professionally.
Webrecruit and Medstrom are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.
Medstrom operates a zero-tolerance policy on any harassment of any kind towards our colleagues.
Bid Submissions Coordinator employer: Medstrom
Medstrom is an exceptional employer that prioritises both employee satisfaction and customer care, fostering a supportive work culture in Portsmouth. With a strong focus on professional development through comprehensive training and a clear career pathway, employees enjoy competitive benefits including a contributory pension scheme, generous annual leave, and the unique advantage of being part of an Employee Ownership Trust, allowing them to share in the company's success.
StudySmarter Expert Advice🤫
We think this is how you could land Bid Submissions Coordinator
✨Get to Grips with Data Visualisation Tools
If you're aiming for a full-time role in business intelligence, brush up on your skills with popular data visualisation tools like Tableau or Power BI. Showcasing projects where you've transformed raw data into clear visual insights can give you a real edge.
✨Join Local Business Intelligence Meetups
Look for local business intelligence meetups or analytics conferences in your area. These events are not just great for learning but also for networking with industry professionals who could lead you to opportunities at companies like Medstrom!
✨Engage with Online BI Communities
Join online forums or communities focused on business intelligence—think LinkedIn groups, Reddit threads, or even dedicated Slack channels. Engage actively by sharing your insights and asking questions; this can help you build visibility and connect with potential employers.
✨Leverage Your University’s Career Support
If you're a recent graduate, definitely tap into your university's career services. Many have connections with companies in need of full-time BI specialists, and they can guide you on how to pitch yourself effectively—don't miss out on that!
We think you need these skills to ace Bid Submissions Coordinator
Some tips for your application 🫡
Highlight Your Analytical Skills:In the business intelligence field, showcasing your analytical skills is a must. Make sure your CV includes relevant experience with data analysis tools, programming languages like SQL or Python, and any projects where you've interpreted complex data sets to drive business decisions.
Showcase Your Business Acumen:Don't just focus on data; show us how you can apply your insights to real-world business problems. Highlight projects where you made a tangible impact on company performance, and be prepared to explain your thought process in your cover letter.
Tailor Your Documents for Us:When applying for a full-time role at Medstrom, tailor your CV and cover letter to reflect our organisational goals and strategies. Mention specific tools and methodologies that align with what we do—this shows you’ve done your homework and are genuinely interested in our mission!
Include Relevant Certifications:Certifications like Google Data Analytics or similar qualifications can really make you stand out in business intelligence. Include these in your application, as they demonstrate your commitment to the field and your willingness to stay current with industry standards.
How to prepare for a job interview at Medstrom
✨Show off your analytical skills
In a business intelligence role, you're going to need to demonstrate your analytical prowess. Be prepared to discuss specific tools you've used, like SQL, Tableau, or Power BI. Have real-world examples ready where you’ve turned data into actionable insights – this is what makes us shine in interviews!
✨Practice your technical know-how
Expect some technical questions during the interview that dive deep into your understanding of data modelling and analytics frameworks. Brush up on your knowledge of data warehousing concepts and be ready to tackle any real case scenarios they might present. They’ll want to see how you approach problems using your BI toolkit.
✨Portfolio of Projects
Since it's a full-time role, having a strong portfolio is key! Compile case studies demonstrating your previous projects, preferably showing how your insights led to business improvements. This can help us display how you think through complex datasets and your problem-solving process, which is what employers are keen on seeing.
✨Know their business model
Get familiar with Medstrom’s business model and recent data-driven decisions. Be prepared to discuss how your skills can specifically support their objectives or challenges. Understanding their landscape shows that you’re not just a data buff, but you’re also genuinely interested in how BI can impact their bottom line.
