Facilities Coordinator

Facilities Coordinator

Woking Full-Time 36000 - 60000 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Ensure facilities and equipment are maintained, compliant, and functional for MedPharm's operations.
  • Company: Join MedPharm, a global leader in topical and transdermal product development.
  • Benefits: Enjoy generous PTO, bonus potential, 401(k) match, health insurance, and subsidized gym access.
  • Why this job: Be part of a pioneering team that supports innovative pharmaceutical solutions and client partnerships.
  • Qualifications: 3+ years experience in facilities management, IT literate, and proficient in MS Office required.
  • Other info: 100% on-site role with opportunities for continuous improvement and professional development.

The predicted salary is between 36000 - 60000 £ per year.

Generous PTO | Bonus Potential | 401(k) with Match | Employee Assistance Program Core Values: Diligence, Pioneering, Integrity, Dignity Job Title : Equipment and Facilities Coordinator Location : Guildford, Surrey UK Reports to : Head of Technical Operations On-Site Expectations: 100% on-site position. About MedPharm: MedPharm is a global leader in topical and transdermal product development, providing end-to-end services from early-stage formulation development to full commercial production. With facilities in the UK and the US, MedPharm has established itself as a trusted partner in dermatological, nail, mucosal, respiratory, and transdermal drug delivery. MedPharm has a strong track record of supporting product development and pioneering performance testing models to reduce development risks for its clients. Job Summary: What does the Facilities Manager do? The Equipment and Facilities Coordinator plays a vital role ensuring that MedPharm’s equipment and facilities (buildings, utilities, major services) are suitable for their intended use, installed (where required) and maintained in functional capacity throughout their lifecycle; are kept in a good state of repair and are compliant with the appropriate good practice (cGxP) quality standards and H&S regulations and guidelines under which the company operates. What are we looking for? We are looking for someone with 3+ years’ experience in a similar role. You should be detail-oriented, organised, and self-motivated with strong communication skills. Someone who is able to carry out duties and quality reviews without supervision, drawing on experience to make decisions. You should be IT literate and proficient in MS Office – training will be provided for role specific software. It is important that you have experience working with a cGxP or equivalent quality management system and equipment validation for this role. Essential Duties and Responsibilities Responsibilities: To ensure that the fabric of the buildings are maintained to the appropriate standard, manage external contractors for any maintenance and repair issues. Ensure any works are properly scoped, agreed, budgeted, scheduled and implemented in a manner which is compliant with all relevant regulations, SOPs and guidelines (H&S, cGxP) and to meet business continuity needs. To assist with all procedures involved within the equipment life cycle including; onboarding, routine maintenance with monthly review of the FEQP tracker, contract renewal, SOP drafting and periodic review, risk assessment drafting and periodic review, troubleshooting, retirement and withdrawal. Assist with laboratory and facility modifications, in line with the requirements set out in the associated cGxP regulations, H&S regulations, SOPs and responsibility for project timelines, resource and budget for assigned projects. To assist the Head of Technical Operations with the yearly CapEx budget, including holding monthly meetings with Department Heads, assisting Finance with spending forecasts, and collation of the budget for the next financial year. To manage any outsourced contractors (equipment, security, pest control, fire alarms, heating, cooling, air conditioning) all year round to ensure the buildings are secure, pest free; ensure compliance for equipment and safety to buildings and employees To ensure any external specialised risk assessments are carried out and any findings actioned (medical gas, H&S, Regulatory Reform Fire Safety Order 2005, Legionella, Asbestos, BS7671-Electrical Safety. To manage the established utility services to MedPharm’s buildings to and from site to include gas, electricity, waste and supply water and waste management in consideration with current services and legislation. To ensure water services are maintained in line with ACoP for Legionella and carry out any recommended actions to ensure safety of employees To ensure all electrical fixed wire safety inspections and all portable appliance testing is carried out in line with regulations. Ensure all facilities and equipment administrative records are current and completed in line with company procedures, cGxP regulations and H&S regulations. To assist with internal routine checks in line with H&S regulations including but not limited to: water testing, first aid kit checks, burns kit checks, eye wash kit checks, fire and fire extinguisher checks and emergency lighting testing. Communicate directly with key stake holders any planned or unplanned changes to services and/or facilities which may impact normal operations within the facility and that any event or change in facilities which may impact insurance or accreditation status is reported to senior management. To assist the Head of Technical Operations with activities within continuous improvement initiatives. To ensure that all equipment and facilities are kept clean and tidy, and 4equipment logbooks are kept up to date (including review) and archived in line with the associated SOPs and promptly report any issues or deviations from SOPs to the Head of Technical Operations and QA. To assist with training of staff as required to support the equipment life cycle and facilities maintenance. To maintain your personal training record. To perform any other reasonable tasks at request of the Management. Requirements: GCSE qualifications (or equivalent) C / 5 or above in maths, English and Science A level (or equivalent), and / or a degree in a science or engineering related field IOSH training 3+ years relevant experience IT literate and proficiency in MS Office (super-user on applicable equipment and software) Experience working with a GxP or equivalent quality management system and equipment validation Able to carry out complex tasks and quality reviews without supervision, drawing on experience to make decisions. Clear and precise verbal and written communicator. Thorough autonomous planning and organising skills. Competent to design and train in most procedures Why Join MedPharm? Our breadth of competencies has us partnering with clients from formula inception, clinical trials, regulatory filing and into commercial production. We are engaged in all stages of the pharmaceutical commercialization process, and you will work with some of the best clients in our industry’s CDMO space. Perks of working at MedPharm Health Insurance/ Health Cash Plan Pension scheme Life Insurance Subsidised Gym access Social Events Sports clubs Diversity and Inclusion: MedPharm is an Equal Opportunity / Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. website at www.medpharm.com.

Facilities Coordinator employer: MedPharm

At MedPharm, we pride ourselves on being an exceptional employer, offering a supportive work culture that values diligence, integrity, and pioneering spirit. Our Guildford location provides generous PTO, bonus potential, and a comprehensive benefits package including health insurance and a pension scheme, ensuring our employees feel valued and secure. With ample opportunities for professional growth and development, you will be part of a dynamic team dedicated to advancing the pharmaceutical industry while enjoying a vibrant workplace atmosphere.
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Contact Detail:

MedPharm Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Facilities Coordinator

✨Tip Number 1

Familiarize yourself with cGxP regulations and quality management systems. Understanding these standards will not only help you in the interview but also demonstrate your commitment to maintaining compliance in facilities management.

✨Tip Number 2

Highlight your experience with equipment lifecycle management. Be prepared to discuss specific examples of how you've managed maintenance, troubleshooting, or compliance in previous roles, as this is crucial for the Equipment and Facilities Coordinator position.

✨Tip Number 3

Showcase your organizational skills by preparing a list of past projects where you successfully managed budgets and timelines. This will illustrate your ability to handle the CapEx budget and project management responsibilities outlined in the job description.

✨Tip Number 4

Demonstrate your communication skills by being ready to discuss how you've effectively communicated with stakeholders in past roles. This is essential for managing contractors and ensuring smooth operations within the facility.

We think you need these skills to ace Facilities Coordinator

Detail-oriented
Organisational Skills
Self-motivated
Strong Communication Skills
IT Literacy
Proficiency in MS Office
Experience with cGxP Quality Management Systems
Equipment Validation
Project Management
Budget Management
Risk Assessment
Contract Management
Health and Safety Regulations Knowledge
Problem-Solving Skills
Ability to Work Independently
Training and Development Skills

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights your relevant experience in facilities management and equipment validation. Use specific examples that demonstrate your attention to detail, organizational skills, and ability to work autonomously.

Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role at MedPharm. Mention how your values align with their core values of diligence, pioneering, integrity, and dignity. Provide examples of how you've successfully managed facilities or equipment in previous roles.

Highlight Relevant Qualifications: Clearly list your qualifications, especially any certifications related to health and safety (like IOSH training) and your experience with cGxP quality management systems. This will show that you meet the essential requirements for the position.

Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the Facilities Coordinator role.

How to prepare for a job interview at MedPharm

✨Show Your Attention to Detail

As a Facilities Coordinator, attention to detail is crucial. Be prepared to discuss specific examples from your past experience where your meticulous nature helped prevent issues or improved processes.

✨Demonstrate Your Knowledge of cGxP Standards

Since the role requires experience with cGxP or equivalent quality management systems, make sure to highlight your familiarity with these standards during the interview. Discuss how you've applied them in previous roles.

✨Prepare for Scenario-Based Questions

Expect questions that assess your problem-solving skills and ability to manage contractors and maintenance tasks. Prepare scenarios where you successfully handled challenges related to facilities management.

✨Communicate Clearly and Effectively

Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, especially when discussing technical topics or past experiences with stakeholders.

Facilities Coordinator
MedPharm
M
  • Facilities Coordinator

    Woking
    Full-Time
    36000 - 60000 £ / year (est.)

    Application deadline: 2027-01-04

  • M

    MedPharm

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