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- Tasks: Support lawyers, manage diaries, and assist with client communications in a dynamic legal team.
- Company: Leading UK law firm with a collaborative and supportive culture.
- Benefits: Full-time permanent role with opportunities for career progression and skill development.
- Why this job: Kickstart your career as an Executive Assistant in a thriving legal environment.
- Qualifications: Administrative experience, strong organisational skills, and a proactive mindset.
- Other info: Great opportunity to build professional relationships and grow within the legal sector.
The predicted salary is between 20000 - 28000 £ per year.
A leading UK law firm is looking for a Trainee Executive Assistant to join their Oxford office, supporting the Real Estate team. This is a great opportunity for someone with administrative experience who’s ready to take the next step and grow into a full Executive Assistant role.
You’ll start by supporting a small group of lawyers, working closely with experienced EAs and support teams. Over approximately six months, you’ll build your skills, confidence, and professional relationships, with a view to progressing into a fully-fledged EA role. This is a collaborative, team-oriented environment where a proactive mindset is key.
What You’ll Need:
- Experience in an administrative or office-based role, ideally within a professional services environment.
- Strong organisational skills, with the ability to manage multiple priorities and deadlines.
- A proactive and flexible approach to work, with a willingness to learn and take on new challenges.
- Excellent verbal and written communication skills and a keen eye for detail.
- The confidence to interact with colleagues at all levels and build solid internal and external relationships.
- An interest in progressing into a full Executive Assistant role and developing a long-term career in legal support.
Your Key Responsibilities:
- Business Development & Support: Organise meetings, travel, and team events; assist with legal directory updates and client communications; maintain internal systems and mailing lists.
- Client Service & Matter Management: Ensure high levels of client service by managing data and compliance processes; support conflict checks, document preparation, and matter updates.
- Diary & Task Management: Coordinate diaries and meeting arrangements; track deadlines and key dates to keep the team organised and prepared.
- Finance & Billing: Assist with invoicing, billing queries, expenses, and financial reports; liaise with the finance team to support financial processes.
- Workflow & Task Prioritisation: Manage multiple tasks effectively; communicate with lawyers and support teams to meet deadlines and ensure quality output.
If you're a highly organised individual with a keen interest in progressing into an Executive Assistant role, this opportunity offers a supportive environment to develop your career within a busy and dynamic legal team. Apply today to find out more!
Executive Assistant (Trainee) in Oxford employer: Medlock Partners
Contact Detail:
Medlock Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Trainee) in Oxford
✨Tip Number 1
Network like a pro! Reach out to current or former Executive Assistants in the legal field. They can offer insights and might even know about job openings before they're advertised.
✨Tip Number 2
Prepare for interviews by practising common EA scenarios. Think about how you'd handle scheduling conflicts or prioritising tasks. This will show your proactive mindset and organisational skills!
✨Tip Number 3
Show off your communication skills! During interviews, be clear and concise. Use examples from your past experiences to demonstrate how you’ve successfully managed multiple priorities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team.
We think you need these skills to ace Executive Assistant (Trainee) in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences mentioned in the job description. Highlight any administrative roles you've had, especially in professional services, to show us you're a great fit for the Trainee Executive Assistant position.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how your proactive mindset aligns with our team-oriented environment. Don’t forget to mention your interest in growing into a full EA role!
Show Off Your Organisational Skills: In your application, give examples of how you've managed multiple priorities and deadlines in the past. We want to see that you can juggle tasks like a pro, just like you would in this role supporting our Real Estate team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the process. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Medlock Partners
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Trainee Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like diary management and client service. This will help you demonstrate your enthusiasm and readiness to take on these challenges.
✨Show Off Your Organisational Skills
Since strong organisational skills are crucial for this position, prepare examples from your past experiences where you successfully managed multiple priorities. Be ready to discuss how you kept things running smoothly, whether it was in a previous admin role or during a busy project.
✨Be Proactive and Flexible
The firm is looking for someone with a proactive mindset. Think of instances where you took the initiative to solve a problem or improve a process. During the interview, express your willingness to learn and adapt, as this will show that you're ready to grow into the full EA role.
✨Practice Your Communication Skills
Excellent verbal and written communication skills are essential for this role. Before the interview, practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask the interviewers about their team dynamics or the firm's culture, which will also showcase your interest in building relationships.