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- Tasks: Provide top-notch PA support to a dynamic tax and estate planning team.
- Company: Established professional services firm with a focus on teamwork and client satisfaction.
- Benefits: Hybrid work model after 6 months, competitive salary, and professional development opportunities.
- Why this job: Join a fast-paced environment where your organisational skills can shine and make a difference.
- Qualifications: Strong organisational skills, attention to detail, and experience in legal or professional services.
- Other info: Collaborative culture with opportunities for growth and learning.
The predicted salary is between 36000 - 60000 £ per year.
Initially Fully Office Based for 6 months/ then hybrid (3 days in the office/ 2 days from home).
Our client, a well-established professional services firm, is seeking an experienced Tax & Estate Planning Team PA to provide high-quality secretarial and personal assistant support to senior fee earners within a specialist tax and estate planning team.
The role
This position plays a key part in ensuring the smooth day-to-day running of the team by delivering efficient, accurate and proactive administrative support. The successful candidate will be highly organised, client-focused and comfortable managing multiple priorities in a fast-paced environment.
Key responsibilities
- Providing comprehensive PA and secretarial support to fee earners, including effective diary and task management to ensure deadlines and key dates are met.
- Producing a wide range of documentation using digital dictation and case management systems, ensuring all work is accurately prepared, formatted and proofread.
- Creating, amending and finalising documents in line with internal style guidelines, including managing tracked changes, numbering, tables and document comparisons.
- Opening and maintaining client files, matters and contacts on the firm’s case management system, ensuring data accuracy and compliance with internal procedures and data protection requirements.
- Acting as a point of contact for clients and internal stakeholders, handling calls and emails in a professional and courteous manner.
- Coordinating meetings, including room bookings, refreshments, travel and accommodation arrangements where required.
- Preparing correspondence and documentation for review and signature, ensuring all enclosures are correctly assembled.
- Attending team meetings and producing clear and accurate minutes.
- Managing day-to-day file administration, including billing support, file opening and closing, archiving and general record keeping.
- Maintaining electronic filing systems and ensuring documents are appropriately stored and accessible.
- Supporting and overseeing administrative team members within the department as required.
- Working collaboratively across the wider team to ensure work is delivered efficiently and to a high standard.
- Adhering at all times to relevant legal, regulatory and internal compliance requirements, including confidentiality and professional conduct standards.
Person specification
Essential:
- Strong organisational skills with exceptional attention to detail.
- A proactive and collaborative approach, with the ability to work effectively as part of a team.
- Previous experience using a legal or professional services case management system.
- Advanced Microsoft Word skills, including complex formatting and document management.
- Audio typing experience or qualification.
- Professional presentation and a confident, helpful manner.
Desirable:
- Experience working with databases.
- Working knowledge of Microsoft Excel.
- Experience using PowerPoint.
Legal Personal Assistant in Manchester employer: Medlock Partners
Contact Detail:
Medlock Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Personal Assistant in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they align with your skills. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your interview skills with a friend or family member. Focus on common questions for Personal Assistant roles, like how you manage multiple priorities or handle difficult situations. The more you practice, the more confident you'll feel!
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for the perfect Legal Personal Assistant position. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Legal Personal Assistant in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Personal Assistant role. Highlight your organisational skills and any relevant experience in legal or professional services. We want to see how you can bring your unique flair to our team!
Showcase Your Skills: In your cover letter, don’t just list your skills—show us how you've used them in past roles. Whether it’s managing diaries or producing documents, give us examples that demonstrate your proactive approach and attention to detail.
Be Professional Yet Personable: When writing your application, strike a balance between professionalism and a friendly tone. We appreciate candidates who can communicate effectively while also being approachable. Remember, we’re looking for someone who can be a great point of contact for clients!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at Medlock Partners
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Personal Assistant. Familiarise yourself with the key tasks mentioned in the job description, like diary management and document preparation. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple priorities in a fast-paced environment. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your strong organisational skills and attention to detail, which are essential for this position.
✨Demonstrate Your Tech Savviness
Since the role requires advanced Microsoft Word skills and experience with case management systems, be prepared to talk about your proficiency with these tools. If possible, mention any relevant software you've used in the past and how it helped you streamline your work. This will reassure the interviewer that you can hit the ground running.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that show your interest in the team and the company culture. For example, you could ask about the team's approach to collaboration or how they handle busy periods. This not only shows your enthusiasm but also helps you gauge if the firm is the right fit for you.
