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- Tasks: Support executives and manage tasks in a fast-paced law firm environment.
- Company: Join a leading UK national law firm with a collaborative culture.
- Benefits: Enjoy a hybrid work model and access to various support teams.
- Why this job: Great opportunity for growth, teamwork, and building client relationships.
- Qualifications: Experience in professional services and strong organizational skills required.
- Other info: Perfect for proactive individuals ready to tackle new challenges.
The predicted salary is between 36000 - 60000 £ per year.
Executive Assistant- Corporate & Commercial
Full time
Permanent- Hybrid (50% office based)
Manchester
A leading UK national Law firm is looking for an organised and proactive Executive Assistant to provide essential support to their local team, working closely with Team Leaders and Regional Executive Managers. You will have access to resources like the Document Production team, Admin Assistants, and Business Services, allowing you to manage your workload effectively while contributing to the wider team. Though you’ll have autonomy in managing your day, collaboration is key, and you’ll be expected to build strong relationships across the business and with clients, ensuring you align with the firm’s values.
What You’ll Need:
- Experience in a professional services environment, ideally providing support to executives, lawyers, or similar professionals.
- Strong organisational skills and the ability to multitask and prioritise effectively in a fast-paced setting.
- Excellent written and verbal communication skills, with a high level of attention to detail.
- Confidence to manage multiple stakeholders, delegate tasks as needed, and work independently when required.
- Strong relationship-building abilities, with the confidence to work with both internal teams and external clients.
- A proactive, flexible attitude, ready to take on new responsibilities and rise to challenges.
Your Key Responsibilities:
- Business Development & Support: Organise team meetings and events, handle travel arrangements (including international), liaise with business support teams, update legal directories, and assist with client communications and profile updates.
- Client Service & Matter Management: Provide outstanding client service by managing client data, ensuring compliance procedures are followed, and keeping records accurate and up to date. Support tasks such as conflict checks, risk assessments, and client financial reporting.
- Diary & Task Management: Coordinate diaries and appointments, ensuring all necessary materials are prepared. Keep track of key dates, deadlines, and reminders for both clients and the team.
- Finance & Billing: Assist with financial reporting, invoicing, billing queries, and expense claims. Work closely with the finance team to manage financial housekeeping tasks and prepare client invoices.
- Workflow & Task Prioritisation: Effectively manage multiple tasks and projects, provide regular updates, and work closely with lawyers and support teams to meet deadlines.
If you’re an organised and proactive individual who thrives in a team-focused environment, this role is an exciting opportunity to take on new challenges and grow within a dynamic team. Apply today!
Executive Assistant employer: Medlock Partners
Contact Detail:
Medlock Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarize yourself with the specific needs of a law firm. Research common practices and challenges faced by Executive Assistants in this sector to demonstrate your understanding during the interview.
✨Tip Number 2
Network with professionals in the legal field. Attend industry events or join relevant online groups to connect with current Executive Assistants or other staff members who can provide insights into the role and the firm.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple stakeholders in previous roles. Be ready to discuss specific situations where your organizational skills and proactive attitude made a difference.
✨Tip Number 4
Showcase your relationship-building skills. Think of ways you can illustrate your ability to collaborate effectively with both internal teams and external clients, as this is crucial for the role.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in a professional services environment. Emphasize your organizational skills, multitasking abilities, and any previous support roles you've held, particularly those involving executives or lawyers.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive attitude and flexibility. Mention specific examples of how you've successfully managed multiple stakeholders and built strong relationships in past roles.
Highlight Communication Skills: Since excellent written and verbal communication skills are crucial for this role, ensure your application reflects your attention to detail. Use clear and concise language, and proofread your documents to avoid any errors.
Showcase Team Collaboration: In your application, illustrate your ability to work collaboratively within a team. Provide examples of how you've contributed to team success and supported colleagues in achieving common goals.
How to prepare for a job interview at Medlock Partners
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks and priorities in a fast-paced environment. Highlight your ability to stay organised and efficient, as this is crucial for the Executive Assistant role.
✨Demonstrate Strong Communication Abilities
Since excellent written and verbal communication skills are essential, practice articulating your thoughts clearly. You might be asked to explain complex information or provide updates, so being concise and precise will impress your interviewers.
✨Emphasise Relationship-Building Experience
Prepare to talk about your experience in building strong relationships with both internal teams and external clients. Share examples of how you've successfully collaborated with others to achieve common goals, as teamwork is key in this position.
✨Exhibit a Proactive Attitude
The firm values a proactive and flexible approach, so be ready to discuss times when you've taken initiative or adapted to new challenges. Show that you're not just reactive but also someone who anticipates needs and acts accordingly.
