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- Tasks: Support lawyers with meetings, travel, and client communications while managing diaries and tasks.
- Company: Join a leading UK law firm known for its collaborative and supportive environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a clear path to career progression.
- Why this job: Perfect for those eager to grow in a dynamic legal team and build professional relationships.
- Qualifications: Administrative experience, strong organisational skills, and a proactive approach are essential.
- Other info: This is a full-time, permanent role based in Oxford with opportunities for long-term career development.
The predicted salary is between 24000 - 36000 £ per year.
Trainee Executive Assistant Corporate & Commercial Full Time – Permanent Based in Oxford A leading UK law firm is looking for a Trainee Executive Assistant to join their Oxford office, supporting the Corporate & Commercial team. This is a great opportunity for someone with administrative experience who’s ready to take the next step and grow into a full Executive Assistant role. You’ll start by supporting a small group of lawyers, working closely with experienced EAs and support teams. Over approximately six months, you’ll build your skills, confidence, and professional relationships, with a view to progressing into a fully-fledged EA role. This is a collaborative, team-oriented environment where a proactive mindset is key. What You’ll Need: · Experience in an administrative or office-based role, ideally within a professional services environment. · Strong organisational skills, with the ability to manage multiple priorities and deadlines. · A proactive and flexible approach to work, with a willingness to learn and take on new challenges. · Excellent verbal and written communication skills and a keen eye for detail. · The confidence to interact with colleagues at all levels and build solid internal and external relationships. · An interest in progressing into a full Executive Assistant role and developing a long-term career in legal support. Your Key Responsibilities: · Business Development & Support: Organise meetings, travel, and team events; assist with legal directory updates and client communications; maintain internal systems and mailing lists. · Client Service & Matter Management: Ensure high levels of client service by managing data and compliance processes; support conflict checks, document preparation, and matter updates. · Diary & Task Management: Coordinate diaries and meeting arrangements; track deadlines and key dates to keep the team organised and prepared. · Finance & Billing: Assist with invoicing, billing queries, expenses, and financial reports; liaise with the finance team to support financial processes. · Workflow & Task Prioritisation: Manage multiple tasks effectively; communicate with lawyers and support teams to meet deadlines and ensure quality output. If you\’re a highly organised individual with a keen interest in progressing into an Executive Assistant role, this opportunity offers a supportive environment to develop your career within a busy and dynamic legal team. Apply today to find out more
Trainee Executive Assistant employer: Medlock Partners Ltd
Contact Detail:
Medlock Partners Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trainee Executive Assistant
✨Tip Number 1
Network with professionals in the legal field, especially those who work as Executive Assistants. Attend industry events or join relevant online forums to connect with individuals who can provide insights and potentially refer you to opportunities at firms like ours.
✨Tip Number 2
Demonstrate your organisational skills by volunteering for projects or tasks that require multitasking. This will not only enhance your resume but also give you concrete examples to discuss during interviews about how you manage competing priorities.
✨Tip Number 3
Familiarise yourself with the specific software and tools commonly used in law firms, such as document management systems and billing software. Being knowledgeable about these tools can set you apart from other candidates and show your commitment to the role.
✨Tip Number 4
Prepare to showcase your communication skills by engaging in mock interviews or practice sessions. Focus on articulating your experiences clearly and confidently, as strong verbal communication is essential for interacting with colleagues and clients in this role.
We think you need these skills to ace Trainee Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience and organisational skills. Emphasise any relevant roles in professional services and showcase your ability to manage multiple priorities.
Craft a Compelling Cover Letter: Write a cover letter that reflects your proactive mindset and willingness to learn. Mention specific examples of how you've successfully supported teams or managed tasks in previous roles.
Highlight Communication Skills: In both your CV and cover letter, demonstrate your excellent verbal and written communication skills. Provide examples of how you've effectively interacted with colleagues or clients at various levels.
Show Enthusiasm for the Role: Express your interest in progressing to a full Executive Assistant role. Discuss your long-term career goals in legal support and how this position aligns with them.
How to prepare for a job interview at Medlock Partners Ltd
✨Showcase Your Organisational Skills
As a Trainee Executive Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples from your previous roles where you successfully managed multiple priorities and deadlines.
✨Demonstrate Proactivity
The role requires a proactive mindset. Share instances where you took the initiative to solve problems or improve processes in your past administrative roles. This will show your potential employers that you're ready to take on challenges.
✨Communicate Effectively
Excellent verbal and written communication skills are essential. Practice articulating your thoughts clearly and concisely, and be ready to discuss how you've effectively communicated with colleagues at various levels in your previous positions.
✨Express Your Career Aspirations
Make sure to convey your interest in progressing into a full Executive Assistant role. Discuss your long-term career goals and how this position aligns with them, demonstrating your commitment to growing within the legal support field.
