At a Glance
- Tasks: Provide top-notch PA support to a dynamic tax and estate planning team.
- Company: Join a well-established professional services firm in Manchester.
- Benefits: Enjoy a competitive salary, hybrid working, and career development opportunities.
- Other info: Collaborative team culture with opportunities for growth and learning.
- Why this job: Be part of a fast-paced environment where your organisational skills shine.
- Qualifications: Strong attention to detail and experience with legal case management systems required.
Manchester
Initially Fully Office Based for 6 months/ then hybrid (3 days in the office/ 2 days from home)
Our client, a well-established professional services firm, is seeking an experienced Tax & Estate Planning Team PA to provide high-quality secretarial and personal assistant support to senior fee earners within a specialist tax and estate planning team.
The role
This position plays a key part in ensuring the smooth day-to-day running of the team by delivering efficient, accurate and proactive administrative support. The successful candidate will be highly organised, client-focused and comfortable managing multiple priorities in a fast-paced environment.
Key responsibilities
- Providing comprehensive PA and secretarial support to fee earners, including effective diary and task management to ensure deadlines and key dates are met
- Producing a wide range of documentation using digital dictation and case management systems, ensuring all work is accurately prepared, formatted and proofread
- Creating, amending and finalising documents in line with internal style guidelines, including managing tracked changes, numbering, tables and document comparisons
- Opening and maintaining client files, matters and contacts on the firm’s case management system, ensuring data accuracy and compliance with internal procedures and data protection requirements
- Acting as a point of contact for clients and internal stakeholders, handling calls and emails in a professional and courteous manner
- Coordinating meetings, including room bookings, refreshments, travel and accommodation arrangements where required
- Preparing correspondence and documentation for review and signature, ensuring all enclosures are correctly assembled
- Attending team meetings and producing clear and accurate minutes
- Managing day-to-day file administration, including billing support, file opening and closing, archiving and general record keeping
- Maintaining electronic filing systems and ensuring documents are appropriately stored and accessible
- Supporting and overseeing administrative team members within the department as required
- Working collaboratively across the wider team to ensure work is delivered efficiently and to a high standard
- Adhering at all times to relevant legal, regulatory and internal compliance requirements, including confidentiality and professional conduct standards
Person specification
Essential:
- Strong organisational skills with exceptional attention to detail
- A proactive and collaborative approach, with the ability to work effectively as part of a team
- Previous experience using a legal or professional services case management system
- Advanced Microsoft Word skills, including complex formatting and document management
- Audio typing experience or qualification
- Professional presentation and a confident, helpful manner
Desirable:
- Experience working with databases
- Working knowledge of Microsoft Excel
- Experience using PowerPoint
Legal PA in Manchester employer: Medlock Partners Ltd
Join a well-established professional services firm in Manchester, where you will thrive in a supportive and dynamic work environment. With a strong emphasis on employee growth and collaboration, this role offers the unique advantage of a hybrid working model after an initial fully office-based period, allowing for a balanced work-life integration. Enjoy comprehensive benefits and the opportunity to develop your skills while contributing to a dedicated team focused on delivering exceptional service.
StudySmarter Expert Advice🤫
We think this is how you could land Legal PA in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Legal PA role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Tailor your answers to show how your skills align with their needs, especially in areas like document management and client interaction. We want to see that you’re not just a fit on paper but also in practice!
✨Tip Number 3
Practice your audio typing skills! Since this role requires producing documentation quickly and accurately, being sharp in this area will give you an edge. Consider doing some mock dictation exercises to get into the groove.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Legal PA in Manchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Legal PA role. Highlight your organisational skills and any experience with case management systems. We want to see how your background fits perfectly with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your proactive approach and how you handle multiple priorities in a fast-paced environment, just like we do at StudySmarter.
Show Off Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. We love candidates who take the time to proofread their work, so show us you care about quality!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Medlock Partners Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal PA. Familiarise yourself with the key tasks mentioned in the job description, like diary management and document preparation. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple priorities in a fast-paced environment. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your strong organisational skills and attention to detail.
✨Demonstrate Your Tech Savviness
Since the role requires experience with case management systems and advanced Microsoft Word skills, be prepared to talk about your proficiency with these tools. If possible, mention any relevant software you've used and how it helped you in your previous roles. This will show that you're equipped to hit the ground running.
✨Prepare Questions for Them
Interviews are a two-way street, so come armed with thoughtful questions about the team and the firm. Ask about their approach to collaboration or how they support professional development. This not only shows your interest but also helps you gauge if the company is the right fit for you.
