Legal Personal Assistant in Manchester

Legal Personal Assistant

Hybrid

Manchester

We are seeking an experienced and highly organised Legal
Executive Assistant to provide proactive support to fee earners
within a fast-paced professional services environment. This is an
excellent opportunity for a detail-oriented individual with
strong administrative, financial and business development
experience who is committed to delivering exceptional client
service.

Key Responsibilities

· Work collaboratively with Finance teams to support fee
earners’ financial performance, including client billing,
reporting, matter balances and working capital management.

· Partner with Business Development teams to coordinate
events and conferences, maintain CRM records, update CVs and
credentials, and assist with bids, tenders and pitches.

· Support client relationship activities through the
organisation of meetings and events and the preparation of
regular client reports.

· Manage the end-to-end matter opening process, ensuring
correct rates are applied, engagement letters are prepared
promptly and all required documentation is completed.

· Conduct conflict checks and client due diligence processes
in line with best practice and compliance requirements.

· Oversee file management processes, including matter
closure, management of outstanding balances and archiving of
completed files.

· Provide comprehensive diary management, forward planning
and coordination of complex travel arrangements.

· Organise meetings and events, preparing agendas, packs,
itineraries and arranging room bookings and hospitality
requirements.

· Utilise internal workflow systems to ensure administrative
tasks are completed accurately and within agreed timescales.

· Liaise with document production teams to coordinate the
preparation and amendment of legal documents, pitch materials and
transcripts.

· Maintain a high level of technical competency and
proactively address any knowledge gaps.

· Ensure adherence to all risk and compliance policies and
complete all mandatory training requirements.

Skills and Experience

· Minimum of three years’ experience in a comparable
professional services or legal environment.

· Excellent verbal and written communication skills with
strong attention to detail.

· Advanced knowledge of Microsoft Office applications.

· Proven ability to deliver exceptional client service.

· Experience working effectively in a fast-paced environment
with the ability to prioritise competing demands.

· Strong organisational skills and the ability to work both
independently and collaboratively.

· Flexible approach and willingness to adapt to meet client
and business needs.

· A proactive mindset with a commitment to exceeding
expectations.

If you are a motivated professional with a passion for providing
outstanding support and building strong working relationships, we
would love to hear from you.