At a Glance
- Tasks: Manage purchasing and logistics to ensure smooth operations in a growing medical supplies company.
- Company: Fast-growing medical supplies distributor with a dynamic team culture.
- Benefits: Competitive salary, hybrid work, and opportunities for professional growth.
- Other info: Collaborative environment with clear support from an experienced Supply Chain Manager.
- Why this job: Join at a pivotal moment and make a real impact on healthcare supply chains.
- Qualifications: 1-3 years in purchasing or logistics, ERP experience, and strong communication skills.
The predicted salary is between 28000 - 30000 £ per year.
ABOUT MEDIWORLD
Mediworld is a fast-growing medical supplies distributor based in London, supplying healthcare providers across the NHS, B2B, and international markets. We work across a broad and expanding product range - from surgical instruments and wound care to syringes and specialist categories. We're actively growing our footprint with NHS frameworks, large institutional contracts, and new market opportunities. This is an exciting moment to join us.
THE ROLE
We're looking for a highly organised Supply Chain Coordinator to join our team at a pivotal moment in the business's growth. This is a hands-on operational role at the heart of the business. You will own the day-to-day execution of purchasing and logistics activity - raising and tracking purchase orders, coordinating with suppliers, managing inbound deliveries, and ensuring our ERP system reflects accurate stock and pricing at all times. You'll report directly to our Supply Chain Manager and work closely with sales, marketing, and finance.
KEY RESPONSIBILITIES
- Purchase Order Management
- Raise, track and close purchase orders across all Mediworld suppliers using the ERP system
- Ensure all POs are accurate, authorised, and issued in a timely manner
- Monitor open POs and proactively chase suppliers for confirmations, dispatch notifications, and tracking details
- Flag delays, shortages, or discrepancies to the Supply Chain Manager without waiting to be asked
- Supplier Communication
- Serve as the primary day-to-day contact for suppliers on all active order queries
- Chase outstanding deliveries, resolve invoice disputes, and escalate persistent issues
- Maintain a clear, up-to-date log of all open supplier communications and order statuses
- Inbound Logistics & Delivery Coordination
- Coordinate inbound deliveries with the warehouse and third-party logistics partners
- Manage freight bookings - obtaining quotes, selecting carriers, and preparing documentation
- Prepare and maintain import/export paperwork: Certificates of Origin, customs declarations, and compliance documents
- Track inbound shipments and keep internal stakeholders informed of ETAs and delays
- ERP & Data Accuracy
- Maintain accurate item card records: cost prices, tariff codes, product descriptions, supplier lead times, and contact details
- Reconcile purchase invoices against POs and delivery notes; flag discrepancies promptly
- Support finance by ensuring supplier invoices are processed and matched correctly
- Inventory Control
- Monitor stock levels across key product lines and trigger re-orders at agreed thresholds
- Work with the Supply Chain Manager to prevent stockouts and avoid overstocking
- Identify and flag discrepancies between physical stock counts and system records
- Compliance & Documentation
- Maintain an organised filing system for all procurement documentation: supplier contracts, product certifications, customs paperwork, and PO archives
- Ensure all documentation is current and accessible for audit, customer requests, or regulatory review
WHAT WE'RE LOOKING FOR
- Essential:
- 1–3 years in a purchasing, procurement, or logistics coordinator role
- Experience using an ERP system
- Confident with Microsoft Office, particularly Excel
- Strong written and verbal communication with suppliers and internal teams
- Highly organised with meticulous attention to detail
- Able to manage multiple open tasks and reprioritise under pressure
- Comfortable chasing and escalating without being prompted
- Proactive, reliable, and process-driven
- Desirable:
- Background in medical supplies, healthcare, FMCG, or distribution
- Willingness to develop knowledge of medical product categories over time
WHAT WE OFFER
- A central, valued position in a growing business - your work directly enables the team to perform at its best
- Clear reporting line and day-to-day support from an experienced Supply Chain Manager
- Broad exposure across purchasing, logistics, compliance, and supplier management
- Real opportunity to grow with the business as the supply chain function develops
- A collaborative, commercially focused team environment
To apply, please send your CV to or apply directly via LinkedIn.
Supply Chain Coordinator in London employer: Mediworld
Mediworld is an exceptional employer, offering a dynamic and collaborative work environment in the heart of London. As a Supply Chain Coordinator, you will play a crucial role in our growth journey, benefiting from direct support from experienced management and ample opportunities for professional development. With a focus on teamwork and innovation, we empower our employees to make meaningful contributions while enjoying a competitive salary and a hybrid working model.
StudySmarter Expert Advice🤫
We think this is how you could land Supply Chain Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Mediworld and understanding their supply chain processes. Show them you’re not just another candidate; you’re genuinely interested in how they operate and how you can contribute to their growth.
✨Tip Number 3
Practice your communication skills! As a Supply Chain Coordinator, you'll need to liaise with suppliers and internal teams. Role-play common scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and keen to join the Mediworld team.
We think you need these skills to ace Supply Chain Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in purchasing, procurement, or logistics. We want to see how your skills align with the role of Supply Chain Coordinator at Mediworld, so don’t be shy about showcasing your achievements!
Show Off Your ERP Skills:Since experience with an ERP system is essential, mention any specific systems you've used and how you’ve leveraged them in your previous roles. We love seeing candidates who can hit the ground running!
Communicate Clearly:Strong written communication is key for this role. When crafting your application, keep it clear and concise. We appreciate a well-structured cover letter that reflects your ability to communicate effectively with suppliers and internal teams.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s the quickest way for us to see your application and get you into the process. Don’t miss out on this exciting opportunity!
How to prepare for a job interview at Mediworld
✨Know Your Supply Chain Basics
Before the interview, brush up on key supply chain concepts and terminology. Understand how purchasing, logistics, and inventory control work together, especially in a medical supplies context. This will show your potential employer that you’re not just familiar with the role but also passionate about the industry.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where you successfully managed multiple tasks or projects simultaneously. Highlight your attention to detail and how you’ve used tools like ERP systems or Excel to keep everything organised. This is crucial for a role that requires meticulous tracking of purchase orders and supplier communications.
✨Communicate Clearly and Confidently
Since you'll be the primary contact for suppliers, practice articulating your thoughts clearly. During the interview, demonstrate your strong verbal communication skills by discussing how you’ve resolved issues or escalated problems in previous roles. This will reassure them that you can handle supplier queries effectively.
✨Be Proactive in Your Approach
Mediworld values a proactive attitude, so come prepared with questions that show your eagerness to contribute. Ask about their current challenges in supply chain management or how they foresee the role evolving. This not only shows your interest but also positions you as someone who’s ready to take initiative.
