At a Glance
- Tasks: Provide secretariat support and coordinate healthcare events with a dynamic team.
- Company: Join Medivents, a charity focused on impactful healthcare initiatives.
- Benefits: Flexible working hours, hybrid model, and a supportive work environment.
- Other info: Opportunity for growth in a collaborative and professional setting.
- Why this job: Make a difference in healthcare while developing your administrative skills.
- Qualifications: Strong clerical skills and excellent communication abilities required.
The predicted salary is between 30000 - 40000 £ per year.
Medivents works closely with healthcare professionals, charities, and partners to provide Secretariat services and plan, coordinate, and deliver high-quality healthcare-related events and programmes. We value integrity, collaboration, and service, and aim to provide a well-organised, professional environment for both staff and stakeholders. Team members are encouraged to contribute ideas and take ownership of their work.
The Secretariat Officer is a hybrid role based in Letchworth. Part time or full time considered with a combination of office and home working. The role involves providing comprehensive secretariat and administrative support to the board, committees, and subcommittees, including preparing agendas, taking minutes, managing follow-up actions, and maintaining accurate records. The Secretariat Officer will coordinate correspondence with trustees, volunteers, and other stakeholders, ensuring timely and professional communication. Day-to-day tasks include managing schedules and meetings, organising documents and databases, and handling inquiries (phone, email, and in person). The role also involves maintaining compliance documentation, assisting with reports and presentations, and helping to streamline office processes to ensure efficient and effective operations.
Qualifications
- Strong clerical skills, including document management, record keeping, and accurate data entry.
- Excellent communication and customer service skills for interacting with trustees, healthcare professionals, industry partners, and volunteers.
- Experience with company secretarial work, including meeting administration, minute-taking, and maintaining governance records.
- Proven executive administrative assistance capabilities, such as diary management, meeting coordination, and preparing reports and presentations.
- Proficiency in standard office software (e.g., Microsoft Office or equivalent) and comfort with digital tools and databases.
- Strong organisational and time-management skills, with the ability to prioritise and meet deadlines in a busy environment.
- High attention to detail, confidentiality, and a professional, ethical approach to sensitive information.
- Experience in a healthcare, charity, or not-for-profit setting is an advantage.
- Relevant qualification or training in administration.
Secretariat Officer Healthcare Charity in Watford employer: Medivents Limited
Medivents is an exceptional employer that fosters a collaborative and professional work environment, where integrity and service are at the core of our values. Located in Letchworth, we offer flexible hybrid working arrangements, allowing team members to balance their professional and personal lives while contributing to meaningful healthcare initiatives. With a strong emphasis on employee growth and the opportunity to engage with diverse stakeholders, Medivents provides a rewarding platform for those looking to make a difference in the healthcare charity sector.
