At a Glance
- Tasks: Support a senior executive with calendar management, travel coordination, and event planning.
- Company: Join Macquarie Data Centres, Australia's leading provider of secure data centres.
- Benefits: Enjoy a collaborative culture, career development opportunities, and a Great Place to Work certification.
- Other info: Dynamic role with diverse tasks and excellent career growth potential.
- Why this job: Be the trusted right hand to executives and make a real impact in a fast-paced environment.
- Qualifications: Experience supporting C-suite leaders, exceptional organisational skills, and strong communication abilities.
The predicted salary is between 40000 - 50000 £ per year.
About us
Macquarie Data Centre are Australia most experienced Data Centre Provider and experts in seriously secure, sovereign and compliant data centres.
Our AI and cloud data centres are trusted by the world’s biggest hyperscalers, Global Fortune 500 companies and 42% of the Australian Federal Government.
All our campuses are Certified Strategic by the Australian Federal Government and backed by a highly experienced cohort of government cleared engineers.
We are an owned by the ASX listed Macquarie Technology Group.
Step into one of Australia’s most secure, high-performance Data Centres and launch your engineering career supporting mission‑critical infrastructure for cloud, defence and enterprise customers.
The Opportunity
At Macquarie Data Centres, we're building the infrastructure that powers Australia's digital future.
We're looking for a highly organised, proactive and polished Executive Assistant to join us on a 13-14-month parental leave contract, supporting our Group Executive.
This is far more than diary management.
You'll be the trusted right hand to a senior executive, keeping priorities on track, coordinating complex international travel, delivering exceptional events and ensuring the smooth running of key business activities.
You'll also provide light‑touch support to the Executive GM while partnering closely with senior leaders across the business.
No two days are the same.
One day you'll be coordinating an international executive itinerary with customer meetings across multiple cities, the next you'll be delivering a leadership offsite, preparing Board reporting or bringing a company Town Hall to life.
If you're someone who thrives in a fast-paced environment, anticipates what's needed before being asked and genuinely enjoys making things happen behind the scenes, we'd love to hear from you.
Why Us?
- We are Great Place to Work Certified 2024 and 2025.
- We have been named a Global Winner of the 2024 Gallup Exceptional Workplace Award!
- We have the highest Net Promoter Score on the ASX, the World's best customer experience crowned in 2020 at the World Communications Awards.
- You’ll make an impact: Enjoy being part of a driven team with a collaborative culture that values decision‑makers and action.
- We Invest in you: Accelerate your career through our learning and development opportunities - think Gallup strengths‑based training, defined career pathways and fantastic internal mobility opportunities across the group.
About You!
- Significant experience supporting C‑suite or Executive‑level leaders.
- Exceptional diary and calendar management skills, with the ability to juggle competing priorities.
- Highly organised with outstanding attention to detail.
- Confident coordinating complex domestic and international travel, including detailed itineraries and executive meetings.
- Experienced in planning and delivering corporate events, leadership offsites, Town Halls and team activities.
- Strong communication skills with the confidence to engage professionally with senior executives, customers and external stakeholders.
- Proactive, resourceful and always one step ahead.
- Comfortable managing confidential information with absolute discretion.
- Able to work independently while building strong relationships across the business.
- Calm under pressure and able to adapt quickly to changing priorities.
Required Skills!
- Executive calendar and meeting management.
- Board reporting and executive presentation preparation.
- Meeting coordination, minute taking and action tracking.
- Project coordination and follow-up of key deliverables.
- Event planning and budget management.
- Expense reconciliation, invoice processing and purchase orders.
- Business communications and document preparation.
- Microsoft Office Suite (Outlook, Power Point, Word and Excel).
- Experience with Concur, Share Point and Canva is highly regarded.
In this role you'll be responsible for!
- Managing the Group Executive's complex calendar and meeting schedule.
- Providing light‑touch executive support to the Executive GM.
- Coordinating Town Halls, leadership offsites, workshops and team events.
- Supporting customer, partner and charity events in partnership with Marketing.
- Planning international executive travel, including flights, accommodation, transport, restaurants, activities and detailed itineraries.
- Preparing monthly Board reporting and executive presentations.
- Tracking actions, projects and key business deliverables.
- Managing expenses, purchase orders and event and travel budgets.
- Supporting business communications and providing ad‑hoc executive assistance as required.
If this excites you, apply now , we'd love to hear from you!
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Executive Assistant in London employer: Medium
Join a dynamic and rapidly expanding Commissioning Agency that prioritises employee growth and development. With a strong focus on collaboration and innovation, we offer a supportive work culture where your contributions are valued, and you can thrive in a fast-paced environment. Enjoy competitive benefits and the opportunity to engage with industry leaders while building a meaningful career in recruitment within the engineering and data centre sectors.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Medium can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Medium; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Medium.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Medium and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Medium's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Medium
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
