Events & Operations Coordinator in London

We’re hiring a UK-based Events & Operations Coordinator to own the coordination and execution of our UK & Europe events and marketing activity, while providing reliable calendar and scheduling support to the VP (UK & Europe) and the wider team. This is a hands‑on, high‑impact coordination role at the heart of a fast‑growing team. You’ll be the primary point of contact for events, keep marketing deliverables moving through coordination, and help the growing team stay connected, organised, and running smoothly day to day. You’ll build real skills across events, marketing, and executive support, working closely with talented people across the UK and US who genuinely care about what they do.

If you’re someone who thrives on variety, takes pride in keeping things running smoothly, and wants to grow with a team that’s going places, this role is for you. Your time will typically split roughly across events (30%), marketing coordination (30%), executive & team scheduling (20%), and office & team rhythm (20%).

Responsibilities

• Events coordination
  • Act as the primary point of contact for UK & Europe events.
  • Build and maintain event plans: timelines, owners, logistics checklists, and status updates.
  • Coordinate venues, vendors, sponsorship deliverables, attendee logistics, and on‑the‑day requirements.
  • Manage event administration: collect quotes, raise and track purchase orders or approvals, and ensure invoices are submitted and paid on time.
  • Capture actions and follow‑ups post‑event and keep stakeholders aligned.
• Marketing coordination & delivery support
  • Coordinate press releases and announcements: gather inputs, manage timelines, route drafts for review and approval, and ensure distribution steps are completed.
  • Coordinate customer stories and case studies: schedule interviews, manage stakeholder follow‑ups, track approvals, and keep the process moving.
  • Support marketing administration (e.g., coordinating assets, scheduling support, keeping trackers up to date) in partnership with the US‑led marketing team.
• Executive & team scheduling
  • Manage the VP’s calendar and meeting scheduling with high reliability and good judgment.
  • Schedule team meetings and client/internal workshops, including rooms, agendas, attendees, pre‑reads, and notes or actions where helpful.
  • Keep meeting logistics tight: confirmations, reminders, follow‑ups, and action tracking.
• Office & team rhythm coordination
  • Coordinate UK in‑office days with the team, agreeing weekly patterns, communicating clearly.
  • Plan team lunches, outings, and simple culture‑building moments that help new joiners feel integrated and connected.
  • Provide light office coordination: suppliers, basic office needs, and meeting space readiness.

This description highlights the core duties of the position; however, responsibilities may evolve as needs change and opportunities arise.

What we're looking for

• Experience: 2–3 years of demonstrated coordination, organisational, or project support experience, ideally across events, marketing, or executive support.
• Ownership mindset: You take responsibility, are proactive, and care about getting things done well.
• Organisational ability: You can hold multiple workstreams, keep plans and trackers current, and ensure nothing falls through the cracks.
• Communication: You’re clear, professional, and confident liaising with vendors, internal stakeholders, and leadership.
• Judgment: You know when to act independently and when to elevate.
• Energy & team orientation: You’re positive, proactive, and genuinely enjoy being part of a team. You help set the rhythm and tone for the UK office.
• Comfort with ambiguity: We’re a growing team. You’ll need to be comfortable shaping how things work rather than following a fixed playbook.

Tools you'll use

• HubSpot, Microsoft 365, Canva, and Eventbrite. You don’t need to be an expert in all of them, but familiarity with most is a plus.

Nice to have

• Experience coordinating podcasts (planning, scheduling, production support and marketing).
• Interest in or exposure to the technology/cloud services sector.

What we offer

• Annual leave: 27 days plus.