Temporary Part-time Clerical Assistant (FSLT00658) - FSLT00658

Job Description

Contract Type: Part-Time 16.5hr – Temporary for up to 1 year

Closing Date: Sunday 15th June 2025

Interview Date: Monday 23rd June 2025

You will be responsible for clerical and office practices and procedures as part of a team.

Requirements

4 National 5s or equivalent, including English

Before confirming appointment, you will be required to obtain a Level 1 Disclosure from Disclosure Scotland.

Responsibilities

• Assist with bank account management, reconciliation, monitoring transactions, fund movements, and report preparation.
• Assist with financial analysis, data input/output, and report preparation.
• Assist with the complaints system, processing actions, and responses.
• Use Oracle to process invoices and raise debtor accounts through Ash.
• Complete quarterly VAT returns to HMRC.
• Assist with recruitment and payroll processes.
• Check and record incident report forms.
• Assist with research for management to prepare reports, procedures, and policies.
• Assist with development and maintenance of systems and procedures related to Freedom of Information and Data Protection, ensuring compliance, responding to inquiries, and providing training.
• Assist with system and procedure development and maintenance, including financial documentation.
• Maintain records of inventories and insurance claims.
• Assist with the Concession Scheme, including inquiry responses, training, and database management.
• Assist with PRS and PPL returns.

The Individual

• Sound working knowledge of word processing and spreadsheet applications.
• Ability to present issues clearly.
• Ability to multitask effectively.
• Excellent time management and organizational skills.
• Ability to work under pressure.
• Team-oriented mindset.
• Self-motivated.
• Strong written and verbal communication skills for dealing with staff and public inquiries.
• Flexible approach to work priorities.

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