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For Companies At a Glance
- Tasks: Assist in project planning, data collection, and documentation management.
- Company: Join Medik8, a leading skincare brand known for innovation and excellence.
- Benefits: Enjoy 25 days holiday, flexible working, and private medical insurance.
- Why this job: Kickstart your career in project management within a dynamic engineering environment.
- Qualifications: Strong analytical skills, attention to detail, and good communication abilities.
- Other info: Be part of a diverse team committed to sustainability and innovation.
The predicted salary is between 28800 - 48000 £ per year.
Overview
Medik8 is transforming the skincare industry with science-backed technology and a reputation for excellence. We are scaling the business through global expansion, multi-channel distribution, and product innovation, and we are looking for a Projects Administrator to join us. This entry-level role is designed for individuals seeking to build a career in project management within a dynamic engineering environment.
This role requires excellent organisational skills, attention to detail, and the ability to coordinate across multiple teams to achieve project milestones. The Projects Administrator will handle data collection, analysis, and reporting for project delivery, and provide essential support to the wider Transformation Office. They will support the team with project updates, documentation, and communication between departments.
The Projects Coordinator reports directly to the Senior Projects Engineer and will work closely with internal teams including Supply Chain, R&D, Manufacturing, Quality, and Finance, as well as liaising with external suppliers and contractors as necessary.
Key Responsibilities
- Project Planning and Coordination: Assist in the development of project plans, timelines, and schedules. Coordinate with internal teams and external suppliers to monitor timely delivery of project components and flag if off track.
- Data Collection and Reporting: Gather and compile project-related data, ensuring accurate and timely reporting to support project tracking, budget management, and performance evaluation.
- Documentation Management: Maintain up-to-date project documentation, including drawing registers, manuals, timelines and progress reports. Ensure all project documents are properly filed and accessible.
- Budget Monitoring: Track project expenses and budgets, ensuring alignment with financial forecasts. Prepare financial reports and assist in budget adjustments as required.
- Financial Tracking: Track and report on capital expenditure (Capex) against approved budgets for a portfolio of projects, from small-scale investments to large, multi-year initiatives.
- Support for Procurement: Creation and tracking of project-related purchase orders, ensuring correct budget allocation, payment terms adherence, and delivery timescales are met.
- Planning and Administration: Support project teams in the development and maintenance of project plans, including creating and updating Gantt charts and managing task dependencies within Asana.
- Risk and Issue Management: Maintain the central risk and issue logs, ensuring all entries are up-to-date and reflect current status. Facilitate risk reviews and support project teams in tracking and reporting on identified risks.
- Steering Committee Documentation: Prepare and compile comprehensive project documentation for Steering Committee meetings, including status updates, executive summaries, and professional presentations.
- Reporting: Generate regular project status reports for various stakeholders, highlighting progress against plan, key risks, issues, and budget performance.
- Compliance and Governance: Support the enforcement of PMO/TMO standards and governance frameworks, ensuring all project documentation and processes adhere to established guidelines.
Requirements
- Excellent analytical skills and experience with Sheets/Excel
- Excellent PowerPoint/Slides utilization
- Great attention to detail and accuracy
- Good stakeholder management skills
- Good verbal and written communication skills
About us
Founded in 2009 by UK scientists and brothers, Elliot and Daniel Isaacs, Medik8 is a British, B Corp certified dermatological skincare brand, globally renowned for our age-defying products that deliver results.
Our mission is to simplify the route to great skin through the highest quality, most efficacious and trusted products. This is underpinned by our CSA Philosophy of vitamin C plus sunscreen by day, and vitamin A (retinoids) by night, addressing 90% of anti-ageing skincare needs.
Culture & Benefits
We are committed to sustainability, quality, efficiency, and a passion for our customers. We value solutions-focused thinking, integrity, and agility. We collaborate across teams to achieve more together, and we are proud to do everything in-house, challenging the norm and pushing the boundaries of possibility.
Perks include:
- 25 days holiday + bank holidays
- Flexible & Hybrid working
- Private Medical Insurance + Mental Health support
- Employee Assistance Program (EAP)
- Annual Performance Bonus
- Long Service Awards
- 75% discount + Annual Product Allowance
- Flexible Career opportunities
- Up-skilling support + regular Lunch & Learns
- 2 Volunteering days per year
- Matched Charitable Giving Scheme
Want to do a little more research before you apply? Head over to our main careers page to find out more about the team and our values. You can also learn more about us on LinkedIn, Glassdoor, and Instagram.
At Medik8, we believe diversity in the workplace drives innovation. We celebrate multiple backgrounds, cultures, approaches, and points of view, and we’re committed to equal opportunities and building a diverse, equitable, and inclusive culture. Our DE&I ethos guides our recruitment process, and we encourage candidates who meet 60%+ of the role requirements to apply if they are passionate and capable of fulfilling the rest.
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Projects Administrator employer: Medik8
Contact Detail:
Medik8 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Projects Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Medik8. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for interviews by researching Medik8’s projects and values. Show us you’re genuinely interested in our mission and how you can contribute to our transformation journey.
✨Tip Number 3
Practice your communication skills! As a Projects Administrator, you’ll need to coordinate across teams. Being clear and concise in your conversations will set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Medik8 family.
We think you need these skills to ace Projects Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Projects Administrator role. Highlight your organisational skills and any relevant experience that shows you can handle data collection and reporting like a pro!
Show Off Your Skills: Don’t be shy about showcasing your analytical skills, especially with Sheets/Excel and PowerPoint. Mention any projects where you’ve used these tools to manage data or create presentations – it’ll make you stand out!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to see your key achievements and how they relate to the role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you can check out more about our culture and values while you’re there!
How to prepare for a job interview at Medik8
✨Know Your Projects
Before the interview, take some time to research Medik8 and their projects. Familiarise yourself with their mission, values, and recent innovations in skincare. This will not only show your genuine interest but also help you relate your skills to their specific needs.
✨Showcase Your Organisational Skills
As a Projects Administrator, you'll need excellent organisational skills. Prepare examples from your past experiences where you've successfully managed multiple tasks or coordinated with different teams. Be ready to discuss how you keep track of details and deadlines.
✨Demonstrate Analytical Prowess
Since the role involves data collection and reporting, brush up on your analytical skills. Be prepared to discuss your experience with tools like Excel or Sheets. You might even want to bring a sample report or analysis you've done in the past to showcase your capabilities.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. During the interview, make sure to listen actively and respond thoughtfully to questions, demonstrating your ability to engage with stakeholders effectively.