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- Tasks: Support our UK CEO and leadership with diary management, meetings, and travel coordination.
- Company: Join a dynamic team in a hybrid work environment focused on patient services.
- Benefits: Enjoy flexible working, annual bonuses, enhanced holidays, and personal development opportunities.
- Why this job: Make a real impact behind the scenes while developing your skills in a fast-paced setting.
- Qualifications: Extensive admin experience, advanced Microsoft Office skills, and strong communication abilities.
- Other info: We promote work-life balance and welcome diverse applicants with reasonable adjustments.
The predicted salary is between 26000 - 30000 ÂŁ per year.
Salary: £26,000–£30,000 (DOE)
Contract: Permanent
Hours: Full‑time, 37.5 per week, Monday to Friday, 8:30–17:00
Location: Hybrid/remote with regular travel to our Hastings HQ and London office to support leadership where required
Reports to: UK CEO
Make impact happen behind the scenes. We’re looking for a proactive Senior Administrative Support professional to partner with our UK CEO and senior leadership. You’ll keep priorities moving, meetings productive and information flowing - so leaders can focus on decisions that drive patient services and operational excellence. If you love staying two steps ahead, thrive in a fast‑paced environment and take pride in precision, this role is for you.
What you’ll do:
- Own complex diary management and schedule high‑profile meetings and events (virtual and in‑person)
- Coordinate UK and international travel, ensuring smooth itineraries and contingency planning
- Manage and triage confidential email correspondence on behalf of senior leaders
- Prepare agendas and compile presentation packs by collating inputs from multiple teams
- Take clear, action‑oriented minutes and track actions through to completion, holding stakeholders to account
- Arrange logistics for UK management meetings and other leadership events
- Support expenses reconciliation and executive administration as needed
- Provide responsive, ad‑hoc assistance to the wider UK management team when priorities shift
- Be comfortable travelling to meetings to support the CEO and senior team
What you’ll bring:
- Extensive administrative experience supporting senior leaders, with proven executive/secretarial support skills
- Advanced Microsoft Office skills (Word, Excel, Outlook) and the ability to quickly learn new systems
- Confident, professional communication - written, verbal and with a polite phone manner
- Meticulous attention to detail, accuracy under pressure and strong planning/prioritisation
- Discretion, integrity and a friendly, helpful approach; able to work independently and as part of a team
- Customer‑focused mindset with resilience in a fast‑paced, changing environment
- Desirable: Office management experience; knowledge of NHS/healthcare
Working pattern & set‑up:
This is a full‑time position (37.5 hours per week, Monday to Friday, 8:30–17:00) with hybrid/remote working. You’ll visit Hastings HQ and our London office as needed for meetings and leadership events. This role has no direct reports.
Core benefits for you:
- Flexible and hybrid working
- A company culture that promotes work life balance
- Commitment from employers to continued learning and development
- Access to Employee Assistance Programme
- Annual bonus
- Enhanced holiday allowance + bank holidays
- Group life assurance
- Pension
- Social events
- Sick pay
- Cycle to work scheme
- Access to free and regular personal development & wellbeing events
Inclusion & adjustments:
We’re an equal‑opportunity employer. We welcome applications from all backgrounds and will provide reasonable adjustments throughout the process—please let us know what you need.
Senior Administrative Support in St Leonards employer: Medica Group
Contact Detail:
Medica Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrative Support in St Leonards
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. This can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to see how you fit in, so be ready to share examples of how your skills align with our mission.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We love authenticity, so let your personality shine through while showcasing your experience.
✨Tip Number 4
Follow up after your interview with a thank-you email. It shows your enthusiasm for the role and keeps you fresh in our minds. Plus, we appreciate a little gratitude!
We think you need these skills to ace Senior Administrative Support in St Leonards
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Senior Administrative Support role. Highlight your experience in supporting senior leaders and managing complex schedules, as this will show us you understand what we're looking for.
Show Off Your Skills: We want to see your advanced Microsoft Office skills in action! Include specific examples of how you've used these tools to enhance your administrative support in previous roles. This will help us picture you in the role.
Be Professional and Personable: Your communication style matters! Use a friendly yet professional tone in your written application. We’re looking for someone who can communicate effectively with our leadership team, so let your personality shine through while keeping it polished.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows us you’re keen on joining the StudySmarter team!
How to prepare for a job interview at Medica Group
✨Master the Diary Management
Since this role involves complex diary management, be prepared to discuss your experience in scheduling high-profile meetings. Bring examples of how you've successfully managed competing priorities and ensured smooth operations for senior leaders.
✨Showcase Your Communication Skills
This position requires confident and professional communication. Practice articulating your thoughts clearly and concisely. Be ready to demonstrate your written communication skills by discussing how you prepare agendas and take minutes effectively.
✨Demonstrate Attention to Detail
With meticulous attention to detail being crucial, think of specific instances where your precision made a difference. Whether it’s managing confidential correspondence or preparing presentation packs, highlight your ability to maintain accuracy under pressure.
✨Be Ready for Scenario Questions
Expect questions that assess your ability to handle fast-paced environments and shifting priorities. Prepare scenarios where you've had to adapt quickly, manage travel logistics, or provide ad-hoc support to demonstrate your resilience and customer-focused mindset.