Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the UK CEO with diary management, meetings, and travel coordination.
- Company: Join a dynamic team in a hybrid/remote role with a focus on work-life balance.
- Benefits: Enjoy flexible working, annual bonuses, enhanced holidays, and personal development opportunities.
- Why this job: Make a real impact behind the scenes while developing your skills in a fast-paced environment.
- Qualifications: Proven administrative experience and advanced Microsoft Office skills required.
- Other info: Inclusive workplace that values diverse backgrounds and offers support throughout the application process.
The predicted salary is between 26000 - 30000 ÂŁ per year.
Salary: £26,000–£30,000 (DOE)
Contract: Permanent
Hours: Full‑time, 37.5 per week, Monday to Friday, 8:30–17:00
Location: Hybrid/remote with regular travel to our Hastings HQ and London office to support leadership where required
Reports to: UK CEO
Make impact happen behind the scenes. We’re looking for a proactive Senior Administrative Support professional to partner with our UK CEO and senior leadership. You’ll keep priorities moving, meetings productive and information flowing - so leaders can focus on decisions that drive patient services and operational excellence. If you love staying two steps ahead, thrive in a fast‑paced environment and take pride in precision, this role is for you.
What you’ll do:
- Own complex diary management and schedule high‑profile meetings and events (virtual and in‑person)
- Coordinate UK and international travel, ensuring smooth itineraries and contingency planning
- Manage and triage confidential email correspondence on behalf of senior leaders
- Prepare agendas and compile presentation packs by collating inputs from multiple teams
- Take clear, action‑oriented minutes and track actions through to completion, holding stakeholders to account
- Arrange logistics for UK management meetings and other leadership events
- Support expenses reconciliation and executive administration as needed
- Provide responsive, ad‑hoc assistance to the wider UK management team when priorities shift
- Be comfortable travelling to meetings to support the CEO and senior team
What you’ll bring:
- Extensive administrative experience supporting senior leaders, with proven executive/secretarial support skills
- Advanced Microsoft Office skills (Word, Excel, Outlook) and the ability to quickly learn new systems
- Confident, professional communication - written, verbal and with a polite phone manner
- Meticulous attention to detail, accuracy under pressure and strong planning/prioritisation
- Discretion, integrity and a friendly, helpful approach; able to work independently and as part of a team
- Customer‑focused mindset with resilience in a fast‑paced, changing environment
- Desirable: Office management experience; knowledge of NHS/healthcare
Working pattern & set‑up:
This is a full‑time position (37.5 hours per week, Monday to Friday, 8:30–17:00) with hybrid/remote working. You’ll visit Hastings HQ and our London office as needed for meetings and leadership events. This role has no direct reports.
Core benefits for you:
- Flexible and hybrid working
- A company culture that promotes work life balance
- Commitment from employers to continued learning and development
- Access to Employee Assistance Programme
- Annual bonus
- Enhanced holiday allowance + bank holidays
- Group life assurance
- Pension
- Social events
- Sick pay
- Cycle to work scheme
- Access to free and regular personal development & wellbeing events
Inclusion & adjustments:
We’re an equal‑opportunity employer. We welcome applications from all backgrounds and will provide reasonable adjustments throughout the process—please let us know what you need.
Executive Support Specialist to UK CEO | Hybrid/Remote in St Leonards employer: Medica Group
Contact Detail:
Medica Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Specialist to UK CEO | Hybrid/Remote in St Leonards
✨Tip Number 1
Network like a pro! Reach out to connections on LinkedIn or through industry events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Knowing their values and recent projects can help you tailor your responses and show you’re genuinely interested.
✨Tip Number 3
Practice your communication skills! Whether it’s a mock interview with a friend or recording yourself, being articulate and confident will set you apart in any conversation.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Support Specialist to UK CEO | Hybrid/Remote in St Leonards
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative experience and any relevant support roles you've had, especially those involving senior leaders.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've managed complex schedules or supported leadership in the past, and don’t forget to show your enthusiasm for the position!
Showcase Your Attention to Detail: In a role like this, precision is key! Make sure your application is free from typos and errors. Consider formatting your documents neatly to reflect your meticulous nature.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Medica Group
✨Master the Diary Management
Since this role involves complex diary management, be prepared to discuss your experience in scheduling high-profile meetings. Bring examples of how you've successfully managed competing priorities and ensured smooth operations for senior leaders.
✨Showcase Your Communication Skills
This position requires confident and professional communication. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief introduction about yourself that highlights your relevant experience and skills.
✨Demonstrate Attention to Detail
With meticulous attention to detail being crucial, consider bringing a sample of your work, like a well-organised agenda or presentation pack. This will showcase your ability to collate inputs from multiple teams and present them effectively.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific situations, such as managing confidential correspondence or coordinating travel plans. Think through potential scenarios and how you would approach them, demonstrating your proactive mindset and problem-solving skills.