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- Tasks: Support the Managing Director with administrative tasks and project coordination.
- Company: Dynamic organisation focused on achieving impactful goals.
- Benefits: Competitive salary, flexible holidays, ongoing training, and pension scheme.
- Why this job: Be the key support for leadership and gain invaluable experience in a fast-paced environment.
- Qualifications: Experience in administration, excellent communication, and organisational skills.
- Other info: Perfect role for those looking to grow in a professional setting.
The predicted salary is between 28800 - 43200 £ per year.
We are currently hiring for an Executive Assistant to the Managing Director. If you are interested in the role, please email your with the subject: EA to MD Job Role.
Overview
The EA to the managing director must be aware of the organisations aims and objectives and work to help the MD make the best use of his time by assisting in various projects as well as dealing with all secretarial and administrative tasks. The EA will be the first point of contact with both internal and external people. Discretion and confidentiality are essential attributes to be successful at this role.
Main Tasks
- Email management outlook experience essential
- Booking meetings/appointments for exclusive requests
- Manage the Director\’s calendar and appointments
- Assist with project coordination and follow up on action-ed items
- Business travel booking flights, hotels, car hire, valet parking etc
- Checking various CRM reports produced by the admin, accounts & technical teams
- Fielding calls for MD & taking messages
- Managing various contractor services, insurances, utilities & company expenses
- Carrying out research for particular projects as requested by MD
- Organising corporate & staff events
- Taking minutes at various management meetings & typing up minutes
- Organising interviews/ liaising with recruitment agencies
- Purchasing various items for MD as and when required
- Paying personal bills for MD
- Organising MDs personal /properties, cars insurance, MOT, servicing, repairs etc.
- Assisting MD with personal holiday/events
- Handle confidential correspondence and documentation
- Ad hoc paperwork & duties
Technical & Essential Skills
- Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
- Experience of working for Directors/Senior Management
- Excellent Diary Management with the ability to pre-empt and look ahead at all times
- Essential experience in Microsoft Office- Outlook/Word/Excel/Powerpoint
Interpersonal Skills
- Ability to multitask and experience of dealing with a demanding role
- Ability to prioritise work and manage time effectively and be proactive
- Excellent Organisational skills
- Communication skills the ability to communicate well at all levels
- Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
- Self-motivated and creative
- Ability to maintain a high level of discretion
Additional Info
- Competitive salary DOE (PAYE or self-employed welcome)
- On-going training
- Auto enrollment pension scheme
- Standard working hours 9.00am to 5.00pm Monday Thursday
- 28 Days+ flexible holiday (for both PAYE & self-employed)
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Executive Assistant employer: Medibord Ltd
Contact Detail:
Medibord Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show that you understand their aims and objectives, and be ready to discuss how you can help the MD make the best use of their time.
✨Tip Number 3
Practice your communication skills! As the first point of contact, you'll need to demonstrate professionalism and discretion. Role-play common interview scenarios with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Nail the Subject Line: When you email us, make sure to use the subject line 'EA to MD Job Role'. This helps us sort through applications quickly and shows you’re paying attention to details.
Show Off Your Skills: In your application, highlight your experience with diary management and travel bookings. We want to see how you can help the MD stay organised and efficient!
Be Professional Yet Personal: While we love a professional tone, don’t be afraid to let your personality shine through. We’re looking for someone who can communicate well at all levels and fit into our team culture.
Keep It Concise: Make sure your application is clear and to the point. We appreciate brevity, so focus on the key experiences that make you the perfect fit for the Executive Assistant role.
How to prepare for a job interview at Medibord Ltd
✨Know the Company Inside Out
Before your interview, take some time to research the organisation's aims and objectives. Understanding their mission will help you align your answers with what they value, showing that you're not just a fit for the role but also for the company culture.
✨Master Your Diary Management Skills
Since the role requires excellent diary management, be prepared to discuss your experience with calendar management. Bring examples of how you've successfully managed complex schedules in the past, especially for senior management, to demonstrate your capability.
✨Showcase Your Communication Skills
As the first point of contact for the Managing Director, strong communication skills are essential. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've effectively communicated with various stakeholders in previous roles.
✨Demonstrate Discretion and Professionalism
Given the confidential nature of the role, be prepared to discuss situations where you've had to handle sensitive information. Highlight your understanding of discretion and professionalism, as these traits are crucial for success in this position.