Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Join our Talent Operations team as a Talent Administrator, supporting various HR functions.
- Company: IPG Mediabrands is a global leader in media and marketing solutions, managing $40 billion in investments.
- Benefits: Enjoy flexi-leave, free meals, early finishes, and a range of health and wellness perks.
- Why this job: Perfect for those wanting to grow their admin skills in a dynamic, inclusive environment.
- Qualifications: No specific qualifications required; just bring your organisational skills and a positive attitude!
- Other info: This is a 6.5-month fixed-term contract with opportunities for personal development.
The predicted salary is between 28800 - 43200 £ per year.
Social network you want to login/join with:
Talent Administrator FTC (Entry-Level), London
col-narrow-left
Client:
Mediabrands
Location:
London, United Kingdom
Job Category:
Other
–
EU work permit required:
Yes
col-narrow-right
Job Reference:
c2e4a31091d5
Job Views:
9
Posted:
22.06.2025
Expiry Date:
06.08.2025
col-wide
Job Description:
About Us
IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). Mediabrands manages approximately $40 billion in marketing investment globally on behalf of its clients and provides strategic services and solutions across its award-winning, full-service agency networks UM and Initiative and through its innovative marketing specialist companies Reprise, Magna, Orion, Rapport, Healix, Mediabrands Content Studio and the IPG Media Lab.Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors. The company employs more than 13,000 marketing experts in more than 130 countries representing the full diversity of humanity. For more information, please visit our website: .
Role Description
We are looking for a Talent (HR) Administrator with superb organisational skills and a passion for admin to join our Talent Operations team on a fixed-term contract. The Talent Operations team are responsible for all Talent operations and is critical to the evolution of our Talent model, as we look to streamline and automate the way we work. The team focuses on creating a great experience for employees and supporting the generalist team.
The wider Talent Operations team has two sub-teams; Payroll and Operations, which is made up of a Talent Operations Apprentice, three Talent Operations Assistants and a Reward Manager, and Employee Relations, which is made up of an ER Partner and an ER Advisor. Both teams report to the Talent Operations Director. Due to an internal secondment, we are looking to source a Talent Administrator to join the Payroll and Operations team on a 6.5-month fixed-term contract.
About You
You will understand the importance of confidentiality and discretion, have a service-minded approach and be happy working in a matrix structure as you will be providing administrative support for several different agencies.
We work in an industry where things are continually changing and evolving so you will need to be flexible and adaptable. Working in a team where Business Partners, Talent Development, Payroll and Reward, Talent Acquisition and DEI all sit and work closely together, this is a fantastic opportunity for someone interested in refining their administration skills in the Talent space.
Key Responsibilities
- Create employment, housing and banking reference letters when required.
- Create visa-related letters for business travel and employee personal Schengen area visa applications.
- Update employee handbook as and when required.
- Draft probation confirmation letters/emails for Talent Advisors.
- Notify Advisors of the upcoming end of FTCs and Visas.
- Support the Talent Operations team for any bulk letters.
- Administer long service awards, notify managers, create letters, raise POs, and order vouchers.
- Liaise with Finance to raise purchase orders.
- Ad-hoc team assistance for events.
- Liaise with IT and Facilities to ensure starters and leavers equipment is issued and returned.
- Create ad-hoc and scheduled internal HRLink reports e.g., annual leave reports, and all staff reports.
- Running monthly and ad hoc payroll reports including monthly payroll variance reports and payslips, as well as downloading P45s to send to leavers each month.
- Action ad-hoc singular changes in HRLink e.g., line manager changes, job title changes, notice period changes, etc.
- Prepare monthly benefits reports including monthly benefits changes (Gallagher), Nudge financial education and Perks at Work.
- Assist in the preparation and validation of the monthly pensions report.
- Send weekly Starters and Leavers to relevant groups.
Desired Skills & Experience
Experience:
- Office/admin/front-of-house experience
- Good working knowledge of Microsoft Office, especially Excel
- Some knowledge of Office 365 applications
- Delivering against SLAs or KPIs
- Working with databases and systems
- Strong aptitude for IT systems
- Exceptional eye for detail, rigour and process
- High regard for confidentiality
- Flexible, can adapt to manage new priorities as they arise and willing to roll sleeves up and get stuck in
- Pro-active, a self-starter who works well on their initiative
- Solutions orientated with natural problem-solving skills
- Highly organised, efficient, and able to multi-task and remain calm under pressure
- Honest and open
- Good relationship-building skills
Employee Transparency
At IPG Mediabrands, we celebrate differences and believe this makes us stronger. IPG Mediabrands are equal-opportunity employers and committed to championing an inclusive culture that provides a sense of belonging for all our employees. We do not discriminate against any applicant based on age, disability, race, colour, ethnicity, national origin, gender, sexual orientation, gender identity, religion, belief, marital status or any other characteristic protected by law.
Please reach out to our Talent Inclusion Specialist Jess at if you would like to have a confidential conversation regarding any adjustments that would ensure our recruitment process is accessible for you. Please note requesting a reasonable adjustment will not affect your application.
The Perks
We aim to provide all our people with a supportive and fun work environment where you can develop your full potential and benefit from the broad range of opportunities within the agency. When you join us, we want to make sure you feel valued and rewarded for your fantastic work. So, we also offer a range of benefits:
- Flexi–leave, with 25 days annual leave to be taken as minimum. In addition to your holiday entitlement, the office usually closes between Christmas & New Year
- Free breakfast and free lunch
- Early finish Fridays
- Core Hours (Mon-Thurs, flexible start/finish times)
- Electric vehicle salary sacrifices car scheme
- Interest-free season ticket loan
- Paid time off for Volunteering
- Group Income Protection
- Life Assurance
- Private Medical Insurance or Health Cash Plan (dependent on level)
- Group Personal Pension Plan with matched contributions from 3-6%
- Generous Parental Leave & Pay
- Employee Assistance Programme
- Free eye tests
- Flexible benefits including Dental, Travel insurance, Cycle to Work, Gym Discounts and many more!
#J-18808-Ljbffr
Talent Administrator FTC (Entry-Level) employer: Mediabrands
Contact Detail:
Mediabrands Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Talent Administrator FTC (Entry-Level)
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Talent Administrator role. Understanding tasks like creating employment letters and managing payroll reports will help you speak confidently about how your skills align with their needs during any discussions.
✨Tip Number 2
Network with current or former employees of Mediabrands on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock schedule or plan that outlines how you would manage multiple administrative tasks effectively. This shows initiative and gives you a practical example to discuss in interviews.
✨Tip Number 4
Stay updated on trends in HR technology and administration. Being knowledgeable about tools and systems relevant to the role, such as HRLink or payroll software, can set you apart as a candidate who is ready to hit the ground running.
We think you need these skills to ace Talent Administrator FTC (Entry-Level)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Talent Administrator role. Emphasise your organisational skills, attention to detail, and any administrative experience you have.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for HR and administration. Mention specific examples of how you've demonstrated flexibility and adaptability in previous roles, as these are key traits for this position.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office, especially Excel, and any experience with databases or HR systems. This will show that you have the technical skills needed for the job.
Showcase Your Teamwork Abilities: Since the role involves working closely with various teams, include examples of how you've successfully collaborated with others in past positions. This will demonstrate your ability to thrive in a matrix structure.
How to prepare for a job interview at Mediabrands
✨Showcase Your Organisational Skills
As a Talent Administrator, you'll need to demonstrate your superb organisational skills. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting your ability to stay organised under pressure.
✨Emphasise Confidentiality and Discretion
Given the nature of the role, it's crucial to convey your understanding of confidentiality. Be ready to discuss situations where you've handled sensitive information responsibly, showcasing your commitment to discretion in an HR context.
✨Demonstrate Flexibility and Adaptability
The job requires someone who can adapt to changing priorities. Share instances where you've had to pivot quickly in response to new challenges, illustrating your flexibility and willingness to embrace change.
✨Highlight Your IT Proficiency
With a strong emphasis on IT systems, particularly Microsoft Office and Excel, be prepared to discuss your technical skills. Mention any relevant experience with databases or HR systems, and consider bringing examples of reports or documents you've created to showcase your capabilities.
