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For Companies At a Glance
- Tasks: Manage reception, coordinate travel, and ensure smooth office operations.
- Company: Join the exclusive global advertising agency for Apple, known for creativity.
- Benefits: Comprehensive benefits including learning opportunities, mental health support, and a vibrant work environment.
- Why this job: Be part of a creative team making iconic work that shapes culture.
- Qualifications: Experience in office support, strong organisational skills, and excellent communication.
- Other info: Diverse and inclusive workplace with great career growth potential.
The predicted salary is between 28800 - 43200 ÂŁ per year.
TBWA Media Arts Lab is the exclusive global advertising agency dedicated to Apple. Our mission is to create smart, simple, and iconic work that transforms business and shapes culture for one of the world's most iconic brands.
The Office Administrator role at Media Arts Lab is a fun and exciting opportunity to work within a friendly and creative office. The Office Administrator will be reporting into the Office Manager and part of the wider Office Services team. We are looking for someone who has a friendly demeanour, strong organisational skills, hands on and has an eagerness to assist colleagues and visitors, as well as ensuring the reception runs smoothly and effectively.
The Work:
- Manage reception welcoming staff, clients and visitors while ensuring security protocols are met.
- Answer emails, handle deliveries and mail.
- Monitor security systems and report any concerns.
- Oversee and coordinate staff travel including researching and booking arrangements, raising POs, setting up traveller profiles, performing risk assessments, and ensuring seamless communication between travellers and travel providers.
- Manage meeting room bookings and ensure rooms are fully set up for client meetings and interviews.
- Process invoices, log credit card receipts, and submit expenses in a timely manner.
- Order office and kitchen supplies and book couriers with Finance approval.
- Work autonomously, take ownership of the reception area and proactively identify improvements to office processes.
Who will thrive in this role?
- Previous experience in a similar reception or office support role.
- Strong organisational, research, travel coordination & booking, and time-management skills.
- Professional, proactive and comfortable working independently.
- Excellent communication skills and attention to detail.
What’s in it for you?
Given we push to create smart, simple, iconic, globally impactful work that makes culture; we understand this requires the hard work and dedication of an extremely talented and innovative collection of people. Therefore, we have designed our benefits package to first and foremost take care of our teams, to say, “thank you”, but beyond that, it is there to ensure that you are rewarded for the incredible work you deliver and receive the recognition that goes along with that. From continued learning & development, life insurance for protection and peace of mind, family care leave (for those important times), well-being and mental health support – to volunteer days and a great work environment with an international and talented team – basically, we’ve got you covered!
Don’t Hesitate to Apply
We encourage you to apply even if the role doesn’t align perfectly with your experience or expectations. If you’re excited about the position or about working at Media Arts Lab and think you can make an impact, we’d love to hear from you. Media Arts Lab is an equal opportunity employer. We value diverse backgrounds and are committed to finding the best fit for the role, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.
Office Administrator (12 Month FTC) employer: Media Arts Lab
Contact Detail:
Media Arts Lab Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator (12 Month FTC)
✨Tip Number 1
Get to know the company culture! Before your interview, check out their social media and website to see what they're all about. This will help you connect with the team and show that you're genuinely interested in being part of their creative environment.
✨Tip Number 2
Practice your communication skills! As an Office Administrator, you'll need to be friendly and professional. Try role-playing common scenarios with a friend or family member to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 3
Be proactive during the interview! Think of ways you can improve office processes or enhance the reception experience. Share these ideas when asked about your strengths, and show them you're ready to take ownership of the role from day one.
✨Tip Number 4
Don't forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. This not only shows your enthusiasm but also keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Administrator (12 Month FTC)
Some tips for your application 🫡
Show Your Personality: When writing your application, let your friendly demeanour shine through! We want to see the real you, so don’t be afraid to inject a bit of personality into your cover letter and CV.
Tailor Your Application: Make sure to tailor your application to the Office Administrator role. Highlight your organisational skills and any relevant experience in reception or office support roles that align with what we’re looking for.
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured information that’s easy to read, so make sure to organise your thoughts and avoid unnecessary fluff.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Media Arts Lab.
How to prepare for a job interview at Media Arts Lab
✨Know the Company Inside Out
Before your interview, take some time to research TBWA\Media Arts Lab and their work with Apple. Familiarise yourself with their mission and recent campaigns. This will not only show your enthusiasm but also help you tailor your answers to align with their values.
✨Show Off Your Organisational Skills
As an Office Administrator, strong organisational skills are key. Prepare examples from your past experiences where you successfully managed multiple tasks or improved processes. Be ready to discuss how you can bring that same efficiency to their team.
✨Practice Your Communication Skills
Excellent communication is crucial for this role. Consider practising common interview questions with a friend or in front of a mirror. Focus on being clear and concise, and don’t forget to showcase your friendly demeanour!
✨Ask Thoughtful Questions
At the end of the interview, have a few thoughtful questions prepared. This could be about the team dynamics, office culture, or specific challenges the Office Services team faces. It shows your genuine interest in the role and helps you assess if it’s the right fit for you.
