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- Tasks: Support critical care in humanitarian settings as a strategic partner to the Director.
- Company: Join a dynamic humanitarian organisation making a real difference.
- Benefits: Hybrid work, competitive salary, and opportunities for international travel.
- Why this job: Make an impact while developing your skills in a meaningful role.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
- Other info: Flexible team player needed; great career growth potential in a supportive environment.
The predicted salary is between 40000 - 50000 £ per year.
Are you looking for a role that is both challenging and meaningful? Step into an Executive Assistant role where your skills directly support critical care in humanitarian settings.
Hours: 37.5 hours per week, Mon-Fri
Duration: Permanent
Location: London – hybrid, 3 days per week in London Office including Wednesdays (may require additional in office days when needed) and occasional international travel
Job Purpose: The Director Executive Assistant supports far beyond administrative coordination - they act as a strategic partner, anticipating needs, streamlining decision making, and ensuring the Executive and or Director’s time is focused on the highest impact priorities. The postholder will pre-emptively maintain and refine internal processes while coordinating internal and external resources to expedite workflows, and to plan and orchestrate work to ensure priorities are met, organisational goals are achieved, and best practices are upheld.
Knowledge, Skills & Experience:
- Extensive experience working as an Executive Assistant to Director / CEO level.
- Demonstrable experience of managing complex, dynamic calendars with an emphasis on strategic time allocation.
- Comfortable coordinating cross functional teams and liaising with stakeholders at all levels, including external partners and senior executives.
- Experience preparing briefings, reports, presentations, and meeting materials with a high level of accuracy.
- Exceptional organisational skills with the ability to anticipate needs and plan.
- Strong time-management skills and an ability to coordinate multiple concurrent projects.
- Excellent written and verbal communication, able to draft clear, concise, and professional correspondence.
- High level of discretion, judgement, and emotional intelligence.
- Confident decision‑making and the ability to act autonomously when required.
- Skilled at filtering information, prioritising tasks, and maintaining momentum across multiple workstreams.
- Flexible team player, willing to adapt to changes, and confident tackling unfamiliar challenges across multiple domains of knowledge/experience.
- Ability to work in a disciplined and organised fashion, under pressure, with conflicting priorities and across time zones.
- Experience in the practical use of personal IT equipment and Microsoft Office 365 suite.
- The ability to effectively collaborate and communicate within a hybrid working environment utilising Teams, SharePoint, One Drive and Viva Engage.
- An aptitude for quickly learning new software and systems.
- Right to work in the UK - Candidates must have the right to work in the UK. Employment sponsorship will NOT be offered by MSF UK for this role.
HOW TO APPLY: Please apply on our website by submitting a copy of your CV together with a letter of motivation by the closing date: 6 April 2026, 12pm (BST). Incomplete applications will not be considered. We encourage early applications as we reserve the right to close applications before the advertised closing date, or if a suitable candidate is found. We look forward to receiving your application!
Executive Assistant in London employer: Médecins Sans Frontières/Doctors Without Borders (MSF) UK and Ireland
Contact Detail:
Médecins Sans Frontières/Doctors Without Borders (MSF) UK and Ireland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their mission, especially in humanitarian settings. We want to see you shine!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and concisely. Try mock interviews with friends or family to get comfortable with articulating your experiences.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to follow our process.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Craft a Compelling CV: Your CV is your first impression, so make it count! Highlight your experience as an Executive Assistant, especially any work with Directors or CEOs. Tailor it to showcase your skills in managing complex calendars and coordinating teams.
Write a Standout Letter of Motivation: This is your chance to show us why you're the perfect fit! Be genuine and express your passion for supporting critical care in humanitarian settings. Mention specific experiences that demonstrate your organisational skills and ability to anticipate needs.
Be Clear and Concise: When drafting your application materials, clarity is key. Use straightforward language and avoid jargon. We want to see your communication skills shine through, so keep it professional yet approachable.
Apply Early and Follow Instructions: Don’t wait until the last minute! We encourage early applications, and remember to follow the application instructions carefully. Submit your CV and letter of motivation through our website to ensure your application is complete.
How to prepare for a job interview at Médecins Sans Frontières/Doctors Without Borders (MSF) UK and Ireland
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key skills mentioned in the job description, like managing complex calendars and preparing briefings. This will help you demonstrate your knowledge and show that you're the perfect fit for the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple projects or streamlined processes in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your exceptional organisational skills and ability to prioritise tasks effectively.
✨Demonstrate Emotional Intelligence
As an Executive Assistant, you'll need to work closely with senior executives and cross-functional teams. Be prepared to discuss how you've navigated challenging interpersonal situations in the past. Show that you can filter information and maintain discretion while also being a flexible team player who adapts to changes.
✨Familiarise Yourself with Tech Tools
Since the role involves using Microsoft Office 365 and collaboration tools like Teams and SharePoint, brush up on your skills with these platforms. If you have experience with similar software, mention it during the interview. This will demonstrate your readiness to hit the ground running in a hybrid working environment.