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For Companies At a Glance
- Tasks: Support planning and coordination of exciting in-person and online events.
- Company: Join the Institution of Mechanical Engineers, a leader in the engineering community.
- Benefits: Competitive salary, 26 days holiday, hybrid working, and a supportive workplace culture.
- Why this job: Be part of a dynamic team making impactful events for engineers worldwide.
- Qualifications: Customer-facing experience, strong communication skills, and a proactive attitude.
- Other info: Great opportunity for career growth in a collaborative environment.
The predicted salary is between 16800 - 28000 £ per year.
Central London, SW1 (with Hybrid working)
With over 110,000 members in 140 countries, the Institution of Mechanical Engineers (IMechE) has been at the heart of the mechanical engineering profession since 1847. We strive to improve the world through engineering by developing engineers, promoting engineering, informing opinion and encouraging innovation.
We are proud to have achieved workplace accreditations - We Invest in People Gold, and We Invest in Wellbeing Silver. These awards reflect our organisations commitment to our employees, who are a vital part of supporting the engineering community.
We are now looking for an Events Assistant to join us on a full-time, permanent basis.
The Role
As an Events Assistant, you will support the planning and co-ordination of both in-person and online events, helping ensure everything runs smoothly from enquiry through to delivery. You will act as a first point of contact for event and training enquiries, managing communications with delegates and supporting the full customer journey, from initial booking through to post-event follow-up.
Handling enquiries via email, telephone and digital channels, you will support booking activity across the Institutions events portfolio, helping maximise attendance while ensuring a positive, professional experience for every delegate. Alongside this, you will provide essential administrative support to the Events and Training teams, including maintaining booking records, supporting financial processes and contributing to accurate reporting.
Additionally, You Will:
- Maintain and update booking and sales pipelines
- Support financial reconciliation and reporting activity
- Assist with webinar coordination and on-site event support
- Engage with past delegates to promote upcoming events and offers
- Be responsible for managing shared inboxes across a variety of IMechE event formats, including the competitions
About You
- Experience in a customer-facing and/or administrative role
- Strong written communication skills and the ability to produce clear correspondence
- A professional and confident telephone manner
- The ability to manage multiple priorities and work to deadlines
- Confidence using databases, systems and Microsoft Office applications
- A proactive, organised approach and the ability to work collaboratively as part of a team
The Benefits
Salary of circa £28,000 per annum, depending on experience
26 days holiday per annum plus
Events Assistant in London employer: MedClaims International
Contact Detail:
MedClaims International Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend relevant meetups, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your personality! When you get the chance to chat with hiring managers or during interviews, let your enthusiasm for events shine through. Share your ideas and experiences to make a memorable impression.
✨Tip Number 3
Be proactive! If you see an event that interests you, don’t hesitate to reach out and express your interest. This shows initiative and can set you apart from other candidates.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it gives you a chance to explore all the amazing opportunities we have at StudySmarter.
We think you need these skills to ace Events Assistant in London
Some tips for your application 🫡
Show Your Enthusiasm: When writing your application, let your passion for events and customer service shine through. We want to see that you’re excited about the role and how you can contribute to our team!
Tailor Your CV: Make sure your CV highlights relevant experience in customer-facing roles and administrative tasks. We love seeing how your skills align with what we need, so don’t hold back on showcasing your strengths!
Craft a Compelling Cover Letter: Your cover letter is your chance to tell us why you’re the perfect fit for the Events Assistant role. Be sure to mention specific experiences that relate to event planning and communication – we’re all ears!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at MedClaims International
✨Know Your Events
Familiarise yourself with the types of events the Institution of Mechanical Engineers hosts. Research their past events and understand their audience. This will help you demonstrate your enthusiasm and knowledge during the interview.
✨Showcase Your Communication Skills
Since the role involves a lot of communication, be prepared to showcase your written and verbal skills. Practice answering questions clearly and confidently, and consider bringing examples of your correspondence or customer interactions to discuss.
✨Demonstrate Your Organisational Skills
Think of specific examples where you've successfully managed multiple tasks or priorities. Be ready to explain how you stay organised and ensure deadlines are met, as this is crucial for the Events Assistant role.
✨Ask Insightful Questions
Prepare thoughtful questions about the team, the events they run, and their future plans. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
