At a Glance
- Tasks: Coordinate schedules for clients and therapists, ensuring quality ABA therapy access.
- Company: Join MedCare Pediatric, a supportive team dedicated to children's healthcare.
- Benefits: Enjoy medical benefits, paid time off, and career growth opportunities.
- Other info: Collaborative environment with opportunities to improve pediatric care.
- Why this job: Make a meaningful impact on children and families while developing your career.
- Qualifications: 2+ years in scheduling or healthcare coordination with strong organisational skills.
The predicted salary is between 40000 - 50000 £ per year.
Do you enjoy solving scheduling challenges, creating organization in a fast-paced environment, and making a meaningful impact on children and families?
Med Care Pediatric is seeking an
ABA Scheduling Coordinator to support our growing pediatric autism therapy team.
This role is responsible for coordinating schedules for clients, Board Certified Behavior Analysts (BCBAs), and Registered Behavior Technicians (RBTs) while ensuring consistent access to quality ABA therapy services.
The ideal candidate is highly organized, detail-oriented, proactive, and skilled at balancing competing priorities while providing excellent communication and support to families and clinical teams.
Key Responsibilities
- Develop and maintain daily ABA therapy schedules for clients, BCBAs, and RBTs.
- Coordinate therapist schedules to maximize productivity, utilization, and continuity of care.
- Manage schedule changes, cancellations, staffing adjustments, and coverage needs.
- Communicate scheduling updates clearly and promptly with families and clinical team members.
- Coordinate new client scheduling to support timely therapy start dates.
- Ensure scheduled therapy hours align with approved authorizations and treatment plans.
- Maintain accurate scheduling information within the electronic medical record (EMR) system.
- Support BCBAs, RBTs, Intake, Billing, and Practice Management teams with scheduling needs.
- Monitor scheduling trends, identify gaps, and recommend process improvements.
- Generate scheduling and productivity reports to support operational goals.
Qualifications
- Required
- 2+ years of scheduling, healthcare coordination, medical office, or administrative experience.
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent communication and customer service skills.
- Ability to work in a fast-paced environment with frequent schedule changes.
- Strong computer skills, including experience with EMR systems, Microsoft Office, and Google Workspace.
- Preferred
- Experience in ABA therapy, autism services, behavioral health, or pediatric healthcare.
- Experience coordinating schedules for clinicians, technicians, or healthcare teams.
- Knowledge of insurance authorizations and approved therapy hours.
- Bilingual in English and Spanish.
What We Offer
- Medical, Dental, Vision, Life, Short-Term & Long-Term Disability Insurance
- Paid Time Off and Paid Holidays
- Career growth opportunities
- Supportive and collaborative team environment
- Opportunity to make a meaningful difference in pediatric care
What Success Looks Like
- Accurate and efficient client and staff scheduling
- Minimal gaps in therapy coverage
- Timely communication with families and clinical teams
- Strong therapist utilization and schedule consistency
- Reliable documentation and scheduling system accuracy
- Positive family and team experience
Why Join Med Care Pediatric?
At Med Care Pediatric, you'll be part of a collaborative pediatric healthcare team dedicated to helping children reach their potential.
This is an opportunity to build your career while making a direct impact on children, families, and the clinicians who support them.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information.
These tools assist our recruitment team but do not replace human judgment.
Final hiring decisions are ultimately made by humans.
If you would like more information about how your data is processed, please contact us.
ABA Scheduling Coordinator in Stafford employer: MedCare Pediatric
MedCare Pediatric is an exceptional employer that prioritises the growth and well-being of both its employees and the children they serve. With a strong emphasis on collaboration, compassion, and clinical integrity, our supportive work culture fosters professional development through comprehensive training and a manageable caseload, ensuring that every Behavior Technician can make a meaningful impact in the lives of children with autism and developmental disabilities. Located in a nurturing environment, we offer competitive benefits, including healthcare, paid time off, and ongoing training, making it a rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land ABA Scheduling Coordinator in Stafford
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like MedCare Pediatric.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at MedCare Pediatric.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like MedCare Pediatric, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace ABA Scheduling Coordinator in Stafford
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at MedCare Pediatric.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at MedCare Pediatric.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to MedCare Pediatric. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at MedCare Pediatric. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at MedCare Pediatric
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research MedCare Pediatric’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
