At a Glance
- Tasks: Manage sales and purchase ledgers, ensuring accurate invoicing and payments.
- Company: FMS Fire and Security, a leading provider of electronic fire and security systems.
- Benefits: Supportive finance team, dynamic work environment, and opportunities for development.
- Other info: Collaborative culture with exposure to diverse finance processes.
- Why this job: Join a quality-assured company and make an impact in financial management.
- Qualifications: Experience with Sage 50 and strong attention to detail required.
The predicted salary is between 25000 - 30000 £ per year.
Company Overview
FMS Fire and Security provide consultancy, design, tender, installation, commissioning, training, maintenance and service for single, integrated and multi-discipline electronic fire and security systems. These systems incorporate Fire Detection, Fire Extinguishing Systems, Intruder Alarms, Closed Circuit Television, Access Control, Emergency Lighting and Voice Evacuation Systems, as well as Gates, Barriers, Turnstiles, Cabling and Security Lighting. FMS Fire and Security Ltd are a Quality Assured company certified and audited through UKAS. We hold NSI Gold status for security disciplines and also NSI Gold Fire for the BAFE SP203 scheme.
Location: Loanhead, Scotland
Role Overview
We are seeking a detail-oriented Sales and Purchase Ledger Clerk to manage the sales and purchase ledgers, ensuring accurate and timely processing of invoices, payments, and reconciliations, while supporting cash flow management and maintaining strong financial controls.
Responsibilities
- Raise and process customer invoices accurately and in a timely manner
- Monitor customer accounts and ensure timely collection of outstanding debts
- Allocate incoming payments to customer accounts
- Reconcile customer accounts and resolve discrepancies
- Manage credit control processes, including chasing overdue payments
- Produce aged debtor reports and highlight risks to management
- Process supplier invoices, ensuring correct coding and approvals
- Match purchase orders, delivery notes, and invoices (3-way matching)
- Prepare and process payment runs (BACS, CHAPS, or other methods)
- Reconcile supplier statements and resolve queries
- Maintain supplier records and ensure accuracy of data
- Manage expense claims and ensure compliance with company policy
- Assist with month-end processes, including reconciliations
- Maintain accurate financial records and audit trails
- Support internal and external audits as required
- Respond to internal and external queries in a timely manner
- Comply with company procedures and financial regulations
Skills And Experience Required
- Proven experience using Sage 50
- Experience in sales and/or purchase ledger or general accounts role
- Strong attention to detail and high level of accuracy
- Ability to prioritise workload and meet deadlines
- Strong communication skills, particularly when dealing with clients/suppliers
- Problem‑solving mindset with a proactive approach
Why Join Us?
- Opportunity to develop within a supportive finance team
- Exposure to a broad range of finance processes
- Collaborative and dynamic working environment
Sales and Purchase Ledger Clerk in Loanhead employer: Mecsia
FMS Fire and Security is an excellent employer, offering a collaborative and dynamic working environment in Loanhead, Scotland. As a member of our supportive finance team, you will have the opportunity to develop your skills across a broad range of finance processes while contributing to a company that values quality and excellence in fire and security systems. With a strong focus on employee growth and a commitment to maintaining high financial controls, we ensure that our staff are well-equipped for meaningful and rewarding careers.
