At a Glance
- Tasks: Manage contracts and paperwork, ensuring smooth operations and communication.
- Company: Artic Building Services, a leader in Facilities Management across London.
- Benefits: 25 days holiday, sickness scheme, pension enrolment, and wellbeing programme.
- Other info: Equal opportunity employer with a focus on health and safety.
- Why this job: Join a dynamic team and play a key role in contract administration.
- Qualifications: Organised, confident, and proficient in Microsoft Office; experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
16 -17 Schooner Park, Schooner Court, Dartford, DA2 6NW
About Artic Building Services Artic Building Services is a leader in Hard Facilities Management across London and the Home Counties.
We offer a comprehensive suite of technical and engineering solutions, ensuring the smooth operation of your Mechanical, Electrical, and Hard FM Plant.
Job Description
Artic Building Services Ltd is an established and recognised leader within the M&E and Facilities Management sector.
To support our growth, we require a Contracts Administrator based at our head office in Dartford.
The successful candidate will be pivotal in taking ownership of the daily administration of paperwork and processes associated with recently awarded contracts.
Skills Required
- Organised
- Confident
- Pro‑active
- Due diligent / Accurate
- Efficient in Microsoft Word, Excel and Outlook
- Have good people skills and be able to manage engineers
- Job Duties
- Experience of working within a challenging Service & Maintenance related environment preferred.
- Experience in using and understanding a CAFM system preferred.
- Co‑ordinate, administrate and manage reactive and PPM works in line with strict contract and company performance measures.
- Maintain PPM related items ensuring assets, schedules, scope of works, inclusions/exclusions are entered via our CAFM system.
- Provide dedicated support to the Contract Manager for all contracts and works matters, communicating frequent detailed feedback on works progress or queries.
- Work under pressure to achieve required Client + Contract Service Level.
- Demonstrate excellent standards of due diligence when auditing all core company and client reports to ensure compliance and smooth invoicing.
- Adaptable to a variety of works and contract demands.
- Follow a logical and organised method to complete all works.
- Prioritise and multi‑task to high level while meeting strict deadlines.
- Liaise with engineers and subcontractors, ensuring standards of works are maintained and communication of progress and issues is escalated.
- Produce detailed Excel and Word reports.
- Work overtime when required.
- Ensure invoicing of all works is completed within Artic timeframes and fully transparent.
- Raise all quotes as per costing sheet from Contract Manager.
- Health and Safety
As a member of the team you will be required to fulfil our legal duty to take reasonable care for the health and safety of yourself and others affected by your actions, and to follow all guidance and instructions given in this respect.
Equal Opportunity
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or basis of disability.
What We Offer
- Holiday allowance 25 days plus bank holidays.
- Sickness scheme.
- Pension enrolment after 3 months service.
- Wellbeing 360 programme.
For more information, please contact Michelle at Michelle. Pointer@Articbuildingservices. com
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Contract Administrator - KCL in Dartford employer: Mecsia
Artic Building Services is an exceptional employer, offering a supportive work culture that prioritises employee wellbeing and professional growth. Located in Dartford, our team enjoys a generous holiday allowance, a comprehensive sickness scheme, and access to our Wellbeing 360 programme, ensuring a balanced work-life experience. As a leader in Hard Facilities Management, we provide our employees with the opportunity to thrive in a dynamic environment while contributing to meaningful projects across London and the Home Counties.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Administrator - KCL in Dartford
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Mecsia, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Contract Administrator - KCL at Mecsia.
We think you need these skills to ace Contract Administrator - KCL in Dartford
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Mecsia
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
