Legal Assistant in Epsom

Join a well-established independent law firm recognised for its expert legal services and exceptional client care. With a supportive and collaborative culture, the firm offers excellent opportunities for career progression within a highly respected and professional team.

Department: Conveyancing

Reports to: Solicitors and Director

Role: To support the department in meeting the department’s objectives to include providing a quality service to clients.

Responsibilities:

• To provide assistant support to the residential property department in the Ewell office.
• Prepare correspondence, memoranda, emails, attendance notes and documents and forms as required, using our Case Management System and appropriate MS Office applications and any other relevant application and in accordance with procedures as set out in the Office Manual.
• Proof-read documents to ensure they are accurate.
• Scan and save documents to electronic folders or to email as required.
• Undertake photocopying as required.
• Prepare and send emails as required.
• Prepare documents for timely despatch by email, DX and Royal Mail.

Administration:

• Ensure that Client/Matter information is accurate and up-to-date on Accounting/Case Management system.
• Ensure files and documents are saved on computer correctly in order to be easily retrieved by secretaries and fee earner.
• Carry out filing as requested ensuring correspondence and documents are filed in correct folder and in date order.
• Assist department with administration involved in opening, closing and monitoring files as required.
• Liaise with fee earners to make appointments for clients.
• Receive (and make) telephone calls from and to clients and colleagues, respond to client where appropriate and take accurate messages and pass to appropriate fee earner.
• Undertake routine tasks, referring to fee earner where appropriate.
• Liaise with other assistants and secretaries under direction of the Managing Director to ensure switchboard is manned in the case of absence of Receptionist.

General:

• Treat clients and colleagues with respect and tact bearing in mind individual needs and ensuring confidentiality at all times.
• Present a smart appearance and wear attire suitable for a professional business environment.
• Co-operate with other support staff to contribute to the general smooth running of the office for the benefit of clients and staff to include keeping office and stationery areas tidy in line with the firm’s Health and Safety Policy.
• Co-operate with other members of staff in keeping kitchen clean and tidy to present a professional working environment.
• Assist other departments in the firm with typing and administrative work according to demands of workload throughout the firm.
• Comply with the firms policies and procedures as set out in the office manual.

Due to the large number of applications we receive, only candidates selected for the next stage will be contacted. We appreciate your understanding.

Me Careers is committed to equal opportunities and is acting as a recruitment agency on behalf of this vacancy. Please note that we receive a high volume of applications for our vacancies. If you have not heard from us within 5 days of submitting your application, unfortunately your application has not been successful on this occasion.

Me Careers operates as both an employment agency and employment business. We are dedicated to promoting diversity, equality, and inclusion in the workplace, and we welcome applications from individuals of all backgrounds, experiences, and identities. We value the unique skills and perspectives each person brings and strive to create an environment where everyone can succeed.

Should you require any reasonable adjustments during the recruitment process, please let us know and we will be happy to assist.