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- Tasks: Support the Office Manager with admin tasks, meetings, and local marketing events.
- Company: Join MDPI, the world's largest open access publisher, fostering scientific exchange globally.
- Benefits: Enjoy flexible working hours, special days off, and access to discounts through Perkbox.
- Why this job: Be part of a friendly team with monthly lunches and opportunities for bonuses.
- Qualifications: A Bachelor's degree, strong organisation skills, and proficiency in Microsoft Office are required.
- Other info: Work in a modern office near Piccadilly Gardens, with great transport links.
The predicted salary is between 24000 - 36000 £ per year.
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Join to apply for the Office Assistant role at MDPI Romania
MDPI is the largest open access publisher in the world, with over 400 journals across a wide range of disciplines. Our mission is to foster open science and scientific exchange by delivering high-quality peer-reviewed research to scholars around the globe.
The Role: Office Assistant
We are looking for an office assistant to join our team at MDPI UK in Manchester! Here, they willprovide general administrative support to the Office Manager for the organization and administration of office meetings, projects, and day-to-day tasks, as well as support to the administration and running of local marketing events.
Location: Manchester
This is a full-time in office role. The office is located next to Piccadilly Gardens in Manchester.
Responsibilities
- Organizing the office and assisting associates to optimize processes, for example, working collaboratively with office functional staff.
- Perform receptionist duties when needed, e.g., answering the office phone as needed
- Schedule and plan meetings and appointments.
- Note-taking during meetings as needed.
- Assisting with event administration and running local marketing events.
- Sending internal announcements and communications.
- Weekly grocery shopping for office supplies.
- Keep stock of small office supplies.
- Maintain and monitor office supplies such as paper, pens, printer ink, onboarding gifts, probationary gifts etc.
- Photocopying, scanning, and filing appropriate documents.
- Maintaining the office calendar; social events calendar.
- Assist with organizing, booking, and purchasing for social events.
- Help with ad-hoc tasks.
- Be involved in printing materials for conferences etc. attended by the office members.
- Maintain trusting relationships with suppliers, customers, and colleagues.
Qualifications and Experience
- A Bachelor\’s degree in any subject.
- Excellent organization and time management skills.
- Ability to take initiative.
- Experience with Word and Excel Microsoft packages and Google Sheets.
- Ability to work to deadlines, and with self-sufficiency.
- Good telephone and email manner.
- Experience working in an office (desirable, but not essential).
Flexible Working Times
You are able to start work anytime between 7-9am, and finish between 3pm-6pm.
Special Days Off
Getting married or moving house? No need to use up your holidays, MDPI offer paid time off for such occasions.
Our Culture
A friendly working environment with monthly lunch parties, office snacks and seasonal events.
Bonus Incentives
Depending on your role, you may be eligible for one of our bonus schemes which rewards high-performing employees.
Perkbox
You will have access to our benefit platform called “Perkbox.” This will provide you with a range of discounts and benefits across various retailers, including savings on food, drinks, tech, travel, and more.
Health Cash Plan
After passing probation, employees are enrolled into our private health membership with Bupa. You can claim money back on dental, doctors, and prescriptions amongst many other health services.
Modern City Centre Office
Located next to Piccadilly Gardens, our office is a 10 minute walk from both Manchester Piccadilly and Manchester Oxford Road train stations. There are also tram stops outside of the building.
Cyclescheme
Save between 25-39% on a bike and accessories.
Techscheme
Save up to 10% on tax when purchasing tech equipment from places such as Ikea and Currys.
About MDPI
A pioneer in scholarly open access publishing, MDPI has supported academic communities since 1996. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than 400 diverse, peer-reviewed, open access journals supported by over 66,000 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.
MDPI is headquartered in Switzerland with additional offices in Europe, Asia and North America. We are committed to ensuring that high quality research is made available as quickly as possible. We also support sustainability projects, with sustainability as a key theme in many journals and through the MDPI Sustainability Foundation.
Initiatives
At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here-below a list of our main platforms:
https://www.mdpi.com/
https://sciprofiles.com/
https://sciforum.net/
https://www.scilit.net/
https://www.preprints.org/
https://encyclopedia.pub/
Seniority level
-
Seniority level
Not Applicable
Employment type
-
Employment type
Other
Job function
-
Job function
Administrative
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Industries
Book and Periodical Publishing
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Office Assistant employer: MDPI Romania
Contact Detail:
MDPI Romania Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarise yourself with MDPI's mission and values. Understanding their commitment to open science and academic publishing will help you align your responses during interviews, showcasing your enthusiasm for their work.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the diverse responsibilities of an office assistant.
✨Tip Number 3
Practice your communication skills, especially in a professional context. Since the role involves interacting with colleagues and suppliers, being able to convey information clearly and effectively will be crucial.
✨Tip Number 4
If possible, visit the area around the office before your interview. Being familiar with the location can help you feel more comfortable and confident when discussing your potential commute and availability.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant skills and experiences that align with the Office Assistant role at MDPI. Emphasise your organisational skills, communication abilities, and any experience with administrative tasks.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your enthusiasm for the position and the company. Mention specific responsibilities from the job description and explain how your background makes you a great fit for the role.
Highlight Relevant Experience: If you have previous office experience, even if it's not extensive, be sure to include it. Discuss any relevant tasks you've performed, such as scheduling meetings, managing supplies, or assisting with events, to demonstrate your capability.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an Office Assistant role.
How to prepare for a job interview at MDPI Romania
✨Show Your Organisational Skills
As an Office Assistant, you'll need to demonstrate excellent organisational abilities. Be prepared to discuss specific examples of how you've managed tasks or projects in the past, showcasing your time management and prioritisation skills.
✨Communicate Clearly
Strong communication is key for this role. Practice articulating your thoughts clearly and concisely, both verbally and in writing. You might be asked to explain how you would handle certain office communications, so think about your approach beforehand.
✨Familiarise Yourself with Office Software
Since the job requires experience with Microsoft Word, Excel, and Google Sheets, brush up on these tools before the interview. Be ready to discuss how you've used them in previous roles or projects, and consider mentioning any specific functions you're comfortable with.
✨Demonstrate Initiative
Employers value candidates who can take initiative. Think of instances where you've proactively solved a problem or improved a process in a previous role. Be ready to share these examples to illustrate your ability to work independently and contribute positively to the team.
