At a Glance
- Tasks: Be the friendly face of MDL, welcoming visitors and providing top-notch admin support.
- Company: Join a forward-thinking team at Maritime Developments, where creativity thrives.
- Benefits: Full-time role with flexible hours, professional growth, and a supportive environment.
- Other info: Diversity is key here; we celebrate all backgrounds and experiences.
- Why this job: Make a real impact by being the first point of contact in a dynamic workplace.
- Qualifications: Previous reception or admin experience preferred; strong communication skills essential.
The predicted salary is between 24000 - 30000 € per year.
Do you want to be a part of a forward thinking team, challenging how things are done today to find improved solutions for tomorrow? Are you energetic and driven, with real hunger to progress?
The MDL brand is centred on a unique personality that shapes us in the development of our team and guides us on how we select who should be part of it. We live Ingenious Instinct by always being open minded to ideas, whatever they are and whomever they come from. We encourage creativity and problem solving, we challenge our team, our processes and our offering to customers, and we celebrate our successes.
We are hiring a Receptionist to join our Shared Services team.
About the Role
The Receptionist / Administrative Support role is the first point of contact for visitors, clients and callers to MDL. This position plays a key role in creating a professional, welcoming and efficient front of house experience while providing high quality administrative support to the CEO’s Executive Assistant. The role requires strong communication skills, discretion, adaptability and a collaborative approach. This role is based in MDL offices in Gateway Business Park, Cove. This is a full-time role, 40 hours per week, Monday – Friday in the office. The actual hours can be agreed to suit as long as they are within working day (typically between 8 – 5pm).
Key Responsibilities
- Reception & Front of House
- Manning the MDL reception desk during core working hours
- Welcoming, greeting and signposting visitors in a professional and friendly manner
- Ensuring visitors are signed in appropriately and host notifications are managed
- Ensure all visitors read and understand the HSE Induction
- Maintaining a tidy, organised and professional reception area
- Supporting meeting room bookings and basic refreshment set up where required
- Process and distribute incoming/outgoing post, mail and parcels
- Telephone & Communication Management
- Answering the MDL main telephone line promptly and professionally
- Transferring calls to relevant team members or departments
- Taking accurate messages and ensuring timely follow up
- Managing general enquiries received via telephone or reception
- Administrative Support
- Providing day to day administrative support to the CEO’s Executive Assistant
- Assisting with diary coordination, document preparation and organisation
- Supporting ad hoc administrative tasks to ensure the smooth running of the executive office
- Managing confidential information with a high level of discretion and professionalism
- Book lunches and refreshments when requested
- Supporting wider administrative tasks as required across the business
- General Support
- Working collaboratively with colleagues across MDL
- Supporting internal events, visits or meetings as required
- Undertaking other reasonable administrative duties as requested
Desired Skills and Experience
- Previous experience in a receptionist, administrative or office support role (preferred)
- Confidence using Microsoft Office applications (Outlook, Word, Excel) (essential)
- Experience working in a professional office environment (preferred)
The successful candidate will demonstrate:
- A team player mindset with a positive, helpful attitude
- A confident and welcoming manner, both in person and over the phone
- Strong verbal and written communication skills
- A professional and discreet approach, particularly when handling sensitive information
- Flexibility and adaptability to changing priorities
- Excellent organisational skills and attention to detail
- Ability to remain calm, approachable and professional at all times
- Strong work ethic with a positive and proactive attitude
- Eager to learn and develop new skills in a professional office environment
- Willingness to support a range of reception and administrative duties
At Maritime Developments, we believe that diversity drives innovation and success. We are committed to creating an inclusive environment where all employees feel valued and supported. We are an equal opportunity employer and encourage applications from individuals of all backgrounds, experiences, and abilities.
Receptionist employer: MDL
Maritime Developments Limited is an exceptional employer that fosters a dynamic and inclusive work culture, encouraging creativity and collaboration among its team members. Located in the vibrant Gateway Business Park, Cove, employees benefit from a supportive environment that prioritises professional growth and development, while also celebrating individual contributions and successes. As a Receptionist, you will play a vital role in shaping first impressions and ensuring smooth operations, all within a forward-thinking company that values diverse perspectives and innovative solutions.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist
✨Tip Number 1
First things first, make sure you know the company inside out. Check out their website and social media to get a feel for their culture and values. This will help you tailor your approach and show them you're genuinely interested in being part of their team.
✨Tip Number 2
When you get that interview, don’t just prepare answers to common questions. Think about how you can demonstrate your problem-solving skills and adaptability. Share examples from your past experiences that highlight your ability to handle challenges with a positive attitude.
✨Tip Number 3
Networking is key! Reach out to current or former employees on LinkedIn to get insights about the company. They might share tips on what the hiring team values most, which can give you an edge during the interview process.
✨Tip Number 4
Finally, don’t forget to follow up after your interview. A simple thank-you email can go a long way in showing your appreciation and keeping you top of mind. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Be Yourself:When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your enthusiasm for the role and how you can contribute to our team.
Tailor Your Application:Make sure to customise your application to highlight your relevant experience and skills. Mention specific examples from your past roles that align with what we're looking for in a Receptionist at MDL.
Keep It Professional:While we love creativity, remember to maintain a professional tone throughout your application. Use clear language and check for any spelling or grammar mistakes before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at MDL
✨Know the Company Inside Out
Before your interview, take some time to research Maritime Developments Limited. Understand their values, mission, and recent projects. This will not only help you answer questions more effectively but also show your genuine interest in being part of their forward-thinking team.
✨Practice Your Communication Skills
As a Receptionist, strong communication is key. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to get comfortable with greeting visitors and handling phone calls, as this will reflect your ability to create a welcoming atmosphere.
✨Showcase Your Organisational Skills
Be prepared to discuss how you manage multiple tasks and stay organised. Think of examples from your past experiences where you successfully juggled responsibilities, like managing diary coordination or supporting administrative tasks. This will demonstrate your ability to handle the demands of the role.
✨Emphasise Your Team Player Attitude
Maritime Developments values collaboration, so be ready to share examples of how you've worked well in a team. Highlight your positive attitude and willingness to support colleagues, as this aligns perfectly with their company culture and will make you stand out as a candidate.
