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- Tasks: Support our electrical business by coordinating engineers and managing client communications.
- Company: Join a growing electrical company with a supportive team environment.
- Benefits: Competitive pay, pension, stable hours, and training on internal systems.
- Other info: Ideal for motivated individuals seeking growth in a professional setting.
- Why this job: Be a key player in a dynamic team and help keep operations running smoothly.
- Qualifications: Strong organisational skills and a confident telephone manner are essential.
The predicted salary is between 29120 - 40800 £ per year.
We are seeking a highly organised and proactive Office Administrator to support our growing electrical business. The successful candidate will play a key role in keeping operations running smoothly — coordinating engineers, managing client communications, supporting compliance documentation, and assisting with invoicing and reporting.
Duties
- Answering incoming calls and responding to emails
- Booking jobs and scheduling engineers
- Liaising with clients regarding reactive works and PPM visits
- Logging service calls and updating job management systems
- Following up on quotations and completed works
Job & Compliance Administration
- Uploading certificates (EICRs, Minor Works, Installation Certs)
- Maintaining compliance records and asset registers
- Assisting with council / commercial contract documentation
- Preparing RAMS and site paperwork (templates provided)
- Tracking planned maintenance schedules
Systems & Financial Support
- Raising invoices and purchase orders
- Reconciling supplier invoices
- Updating spreadsheets and dashboards
- Assisting with timesheets and engineer records
- General filing and document control
Requirements
- Strong organisational skills
- Confident telephone manner
- Good IT skills (Microsoft Office essential)
- Experience using job management systems (desirable)
- Ability to work independently and prioritise tasks
- Previous admin experience (electrical/construction industry preferred but not essential)
Personal Qualities
- Professional and friendly
- Detail-orientated
- Reliable and punctual
- Able to work in a fast-moving environment
- Takes pride in accuracy and organisation
What We Offer
- Supportive team environment
- Opportunity to grow with a developing company
- Stable working hours
- Training provided on internal systems
- Pension
This role is ideal for a motivated individual seeking a challenging yet rewarding position within a professional setting. The successful applicant will be an essential part of our team, contributing to the organisation's ongoing success through efficient administrative support.
Job Types: Full-time, Part-time, Permanent
Pay: From £14.00 per hour
Expected hours: 30 – 40 per week
Benefits: Company pension, Free parking, On-site parking
Work Location: In person
Office Administrator in Carlisle employer: MDJ Electrical Services LTD
Contact Detail:
MDJ Electrical Services LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Carlisle
✨Tip Number 1
Get to know the company before your interview! Research their values, recent projects, and team culture. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills, like organisation and communication, align with what they’re looking for in an Office Administrator.
✨Tip Number 3
Don’t forget to ask questions during the interview! It shows you're engaged and helps you figure out if the role is right for you. Ask about their team dynamics or how they support professional growth.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple way to express your appreciation and reiterate your interest in the position. Plus, it keeps you fresh in their minds!
We think you need these skills to ace Office Administrator in Carlisle
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and any relevant admin experience. We want to see how you can support our team, so don’t be shy about showcasing your strengths!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Office Administrator role. Mention your proactive approach and how you can help keep our operations running smoothly.
Show Off Your IT Skills: Since good IT skills are essential, make sure to mention your proficiency with Microsoft Office and any job management systems you’ve used. We love tech-savvy candidates who can hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at MDJ Electrical Services LTD
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities like scheduling engineers and managing client communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since strong organisational skills are a must for this job, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and kept everything on track, as this will highlight your suitability for the role.
✨Practice Your Communication Skills
Given the importance of a confident telephone manner, practice answering common interview questions out loud. You could even role-play with a friend to simulate the interview environment. This will help you feel more comfortable and articulate during the actual interview.
✨Be Ready to Discuss IT Proficiency
Brush up on your Microsoft Office skills and any experience you have with job management systems. Be prepared to discuss specific software you've used and how it relates to the tasks you'll be handling. This will show that you're tech-savvy and ready to hit the ground running.