At a Glance
- Tasks: Manage and maintain project documents using electronic systems in a hybrid work environment.
- Company: Join a leading company on one of the UK's largest civils projects.
- Benefits: Enjoy hybrid working, standard hours, and long-term project exposure.
- Other info: Great opportunity for career growth in a dynamic engineering environment.
- Why this job: Make an impact by ensuring accurate and reliable documentation for major infrastructure projects.
- Qualifications: Experience in document control and familiarity with EDMS platforms required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Hybrid, 3 days office or site based and 2 days working from home
Holiday allowance: Hours: Monday to Friday, 9:00am to 5:00pm
We are looking for a Document Controller to support the maintenance, filing, archiving and retrieval of project records using electronic document management systems. This is a hybrid role working on one of the largest civils projects in the UK. It would suit someone with strong document control experience, ideally gained within an engineering, construction, infrastructure or major projects environment.
As Document Controller, you will be responsible for maintaining accurate project records within the EDMS, ensuring documentation is correctly filed, archived, retrievable and kept up to date. You will also support the wider business with document management processes, reporting, inbox requests and good document control practice.
- Maintain entries within the EDMS, including scanning, filing and archiving project documents in line with document management controls, standards and procedures
- Retrieve project records and files from archives and the EDMS promptly and accurately
- Support departments with document lifecycle management, ensuring a clear audit trail for document approval
- Check the quality of submitted deliverables and ensure documentation is correctly managed
- Support and guide teams with the implementation of document management processes
- Process document control inbox requests and tasks within agreed timescales
Previous experience in document control or records management is required, along with a good knowledge of document management standards, processes and procedures. Experience using EDMS platforms for records tracking, archiving, retention and storage is essential. An understanding of documentation processes within an engineering, construction, infrastructure or major project environment is also necessary. A confident user of Microsoft Word, Excel and PowerPoint is expected.
This is a good opportunity for an experienced Document Controller to join one of the UK’s largest civils projects, supporting key project teams with accurate, reliable and well managed documentation. The role offers hybrid working, standard Monday to Friday hours and long term project exposure within a major infrastructure environment. If you have document control experience and are confident working with EDMS systems, please apply with your latest CV.
Document Management Specialist in London employer: MDE UK
Join a leading player in the UK’s infrastructure sector as a Document Management Specialist, where you will thrive in a supportive hybrid work environment that balances office collaboration with the flexibility of remote work. Our commitment to employee growth is reflected in our comprehensive training and development opportunities, ensuring you can enhance your skills while contributing to one of the largest civils projects in the country. With a strong focus on teamwork and innovation, we foster a culture that values accuracy and efficiency in document management, making this an ideal place for professionals seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Management Specialist in London
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like MDE UK, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Management Specialist at MDE UK.
We think you need these skills to ace Document Management Specialist in London
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at MDE UK
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
