At a Glance
- Tasks: Manage and organise project documents with precision and efficiency.
- Company: Join one of Europe's largest civil projects in a dynamic team.
- Benefits: Enjoy hybrid working, competitive pay, and a supportive work environment.
- Other info: Great opportunity for career growth in a thriving industry.
- Why this job: Perfect for detail-oriented individuals looking to make an impact in construction.
- Qualifications: Knowledge of document management systems and processes is essential.
The predicted salary is between 36000 - 60000 £ per year.
Location: Hybrid, 3 days office or site based and 2 days working from home
Holiday allowance: 28 days (inc of BH)
Hours: Monday to Friday, 9:00am to 5:00pm
We are looking for a Document Controller to support the maintenance, filing, archiving and retrieval of project records using electronic document management systems.
This is a hybrid role working on one of the largest civils projects in the UK. It would suit someone with strong document control experience, ideally gained within an engineering, construction, infrastructure or major projects environment.
The Role
As Document Controller, you will be responsible for maintaining accurate project records within the EDMS, ensuring documentation is correctly filed, archived, retrievable and kept up to date.
You will also support the wider business with document management processes, reporting, inbox requests and good document control practice.
Key Responsibilities
- Maintain entries within the EDMS, including scanning, filing and archiving project documents in line with document management controls, standards and procedures
- Ensure metadata and document information within the EDMS is accurate, complete and up to date
- Retrieve project records and files from archives and the EDMS promptly and accurately
- Support departments with document lifecycle management, ensuring a clear audit trail for document approval
- Check the quality of submitted deliverables and ensure documentation is correctly managed
- Provide reports and management information in response to business requests
- Support and guide teams with the implementation of document management processes
- Process document control inbox requests and tasks within agreed timescales
- Handle confidential information carefully and appropriately
Skills and Experience Required
- Previous experience in document control or records management
- Good knowledge of document management standards, processes and procedures
- Experience using EDMS platforms for records tracking, archiving, retention and storage
- Understanding of documentation processes within an engineering, construction, infrastructure or major project environment
- Working knowledge of bulk scanning, scanning systems and PDF functionality
- Confident user of Microsoft Word, Excel and PowerPoint
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to manage information carefully, confidentially and efficiently
Why Apply?
This is a good opportunity for an experienced Document Controller to join one of the UK’s largest civils projects, supporting key project teams with accurate, reliable and well managed documentation.
The role offers hybrid working, standard Monday to Friday hours and long term project exposure within a major infrastructure environment.
Apply
If you have document control experience and are confident working with EDMS systems, please apply with your latest CV.
Document Controller - Hybrid in Birmingham employer: MDE UK
MDE UK is an exceptional employer, offering a vibrant work culture that values detail-oriented individuals in the heart of Birmingham. With a hybrid working model, employees enjoy the flexibility of remote work alongside the collaborative environment of our Snowhill office, fostering both personal and professional growth. Join us to be part of one of Europe’s largest civils projects, where your contributions are recognised and rewarded, and opportunities for advancement are abundant.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller - Hybrid in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, and think about how your skills as a Document Controller can contribute to their success.
✨Tip Number 3
Practice common interview questions and scenarios related to document management. Being able to articulate your experience with EDMS and quality checking will set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Document Controller - Hybrid in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems and any relevant skills that match the job description. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with our needs. Keep it concise but engaging – we love a good story!
Showcase Your Attention to Detail:As a Document Controller, attention to detail is key. In your application, make sure to demonstrate this skill. Whether it's through your formatting or the way you present your experiences, let us see that you can keep things organised!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at MDE UK
✨Know Your Document Management Standards
Before the interview, brush up on document management standards and processes. Familiarise yourself with the specific EDMS tools mentioned in the job description, like SharePoint or Aconex. This will show your potential employer that you’re not just a fit for the role but also genuinely interested in the technical aspects.
✨Prepare for Scenario-Based Questions
Expect questions that ask how you would handle specific situations related to document control. Think of examples from your past experiences where you successfully managed documents or resolved issues. This will help demonstrate your problem-solving skills and attention to detail.
✨Showcase Your Organisational Skills
As a Document Controller, organisation is key. Prepare to discuss your methods for keeping documents organised and how you ensure accuracy in your work. You might even want to bring a portfolio showcasing your previous work or projects to visually demonstrate your capabilities.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you’ll be working on, or how they measure success in this role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
