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- Tasks: Manage staff rotas and ensure effective workforce allocation in care services.
- Company: Join M&D Care, a dedicated provider of specialist residential services in Ammanford.
- Benefits: Enjoy a supportive work environment, flexible hours, and a referral bonus scheme up to £500.
- Why this job: Make a real impact in the care sector while developing your organisational and communication skills.
- Qualifications: Experience in care and QCF level 3 preferred; strong communication and problem-solving skills required.
- Other info: Opportunity for growth in a dynamic team focused on quality care and staff well-being.
The predicted salary is between 24000 - 36000 £ per year.
Social network you want to login/join with:
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Client:
M&D Care
Location:
Ammanford, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
81fc554d6ddd
Job Views:
7
Posted:
12.07.2025
Expiry Date:
26.08.2025
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Job Description:
As Rota Coordinator, you will be based on site, working within our Specialist Residential service. You will build and manage our rotas to work out who is where and how our workforce can be utilised most effectively across all care locations. You will be supported by a team of care managers who will explain the needs of the people we support, to enable you to develop an understanding of each individual’s staffing requirements.
Role and Responsibilities:
- To manage the allocation of staff within our care services.
- To ensure that all operational rotas are produced on time and appropriate staffing levels are maintained ensuring the accuracy of information.
- To be responsible for building excellent working relationships with all staff members, team leaders, management and senior management to establish and deliver robust rotas with appropriate contingency plans in place.
- To input staff personnel data including contracted hours and shift availability.
- To ensure continuity of care for the people we support.
- To analyse data and monitor staffing levels to ensure the operational needs of the business are met, taking into consideration sickness, annual leave, training and other factors which effect staff provision.
- To manage rota team absence, sickness and annual leave in conjunction with the Workforce Directorate, ensuring that this process is administered in an efficient manner and recommending change processes if necessary, to improve efficiency and ensuring compliance.
- To ensure all staff contact details are kept up-to-date and adhere to GDPR (General Data Protection Regulations).
- To be aware at all times of the importance of maintaining confidentiality and security of information gained during the course of their duties.
- To manage day to day sickness and source support from other appropriate services to ensure the smooth running of the home.
- To manage all pay roll queries and ensure these are rectified in a timely manner.
- To engage in regular welfare checks with staff to ensure a positive work life balance and ensure this is reflected within their rota.
The Person:
- You will have experience in care and ideally have a QCF level 3.
- You will need exceptional communication and interpersonal skills to liaise with a range of people including staff, people we support and family members.
- You will need to be adaptable to change, analytical, logistical, fast thinking and have sound problem solving skills.
- You will ideally have a background of working the health and social care sector and previous experience working within rota management.
- You will need to have Microsoft Office Skills, including Word, Access, PowerPoint, Excel and Outlook.
- You will need to highly organised individual with strong attention to detail with a methodical, structured approach.
- Refer a Friend bonus scheme, receive up to £500
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Rota Coordinator | Tegfan, Ammanford employer: M&D Care
Contact Detail:
M&D Care Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Rota Coordinator | Tegfan, Ammanford
✨Tip Number 1
Familiarise yourself with the specific needs of the care sector, especially in rota management. Understanding the unique challenges faced in this environment will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the health and social care sector. Attend local events or join online forums to connect with others who may provide insights or even referrals for the Rota Coordinator position.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel, as it will be crucial for managing rotas and analysing staffing data. Consider taking a short course if you feel you need a refresher.
✨Tip Number 4
Prepare examples of how you've successfully managed staff allocation or resolved scheduling conflicts in previous roles. Being able to share these experiences will showcase your problem-solving skills and adaptability.
We think you need these skills to ace Rota Coordinator | Tegfan, Ammanford
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Rota Coordinator position. Highlight key skills such as communication, organisation, and analytical abilities in your application.
Tailor Your CV: Customise your CV to reflect relevant experience in care and rota management. Emphasise any qualifications like QCF level 3 and your proficiency with Microsoft Office tools, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the care sector and your ability to manage rotas effectively. Use specific examples from your past experiences to demonstrate your problem-solving skills and adaptability.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Rota Coordinator role.
How to prepare for a job interview at M&D Care
✨Understand the Role
Make sure you thoroughly read the job description and understand the responsibilities of a Rota Coordinator. Be prepared to discuss how your previous experience aligns with managing staff allocations and ensuring operational efficiency.
✨Showcase Your Communication Skills
As this role requires exceptional communication, think of examples where you've successfully liaised with various stakeholders. Be ready to demonstrate your interpersonal skills during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Prepare scenarios related to rota management, such as handling staff shortages or unexpected absences, and explain how you would approach these situations.
✨Highlight Your Organisational Skills
Discuss your methods for staying organised and detail-oriented, especially when managing multiple rotas. Share specific tools or techniques you use to ensure accuracy and efficiency in your work.
