Assistant to the Head of Department [Temporary Cover]

Overview

The Department of Genetics is seeking to appoint a proactive, reliable and well-organised individual to provide comprehensive administrative support to our Head of Department, as well as providing wider coordination of other departmental activities, including outreach, events and communications.

Responsibilities

• Manage all aspects of the Head of Department\’s diary, including scheduling appointments, assembling paperwork, communicating with contacts and briefing the HoD on daily commitments and workload.
• Coordinate events carried out by the Department (e.g. Annual Departmental Research Day, biennial Special Lecture, academic and research-based retreat, and Christmas and Summer parties).
• Manage expenses claims and monitor budgets, requiring accuracy and attention to detail, with good standard of Maths and written English.
• Act as Secretary for Academic Staff, Infrastructure, Microscopy and Events Committees; prepare agendas and minutes and liaise with the relevant Chair.
• Be a member of the Department\\\’s Silver Management Team, with line-management responsibility for the Department Receptionist and Events and Seminars Administrator.
• Support liaising with a wide range of internal and external contacts (press, national/international institutions, eminent scientists, funders, other University departments and offices).
• Experience of updating websites, SharePoint and social media would be beneficial.
• The position is offered on a fixed-term basis to provide maternity cover for up to 12 months, or the return of the role holder (whichever is sooner).

Qualifications/Skills

• Self-motivated with excellent communication skills and the ability to liaise with staff across the Department and external contacts.
• Strong organisational skills and attention to detail; ability to manage a busy diary and events calendar.
• Proficiency in managing budgets, expenses claims and basic maths.
• Experience updating websites, SharePoint and social media is advantageous.
• Ability to work flexibly, including part-time/flexible arrangements (ideally at least 4 days).

Employment details

• Temporary, fixed-term maternity cover up to 12 months (or return of the role holder, whichever is sooner).
• Applications welcomed from internal candidates on secondment; part-time/flexible working arrangements may be considered.
• Location: Cambridge, England, United Kingdom.

How to apply

Click the \’Apply\’ button below to register an account with our recruitment system and apply online. For informal enquiries about the role please contact Casey Mein, Departmental Administrator: genda@gen.cam.ac.uk. Please quote reference PC47335 on your application and in any correspondence about this vacancy.

Equal Opportunities

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society. The University has a responsibility to ensure that all employees are eligible to live and work in the UK.