Project Administrator

We’re seeking a detail-oriented and motivated Administrator to join our team.

The Company

At MCS Rental Software, we’re passionate about helping rental businesses grow. It’s a family-owned and managed company. With over 40 years of expertise, we provide cutting-edge rental management software, cloud solutions, and responsive technical support to companies around the world. Join our mission to empower the rental industry through smart technology and outstanding service.

The Opportunity

In this role, you will play a pivotal part in supporting the delivery of our software implementation projects. You’ll ensure each project is organised, documented, and progressing smoothly, keeping all stakeholders informed and aligned along the way.

You’ll be responsible for coordinating project activities, maintaining documentation, and ensuring that all project milestones are tracked and achieved efficiently. Working closely with consultants and project managers, you’ll help deliver a seamless and professional experience for our customers. Your proactive attitude, attention to detail, and organisational skills will make you an invaluable part of our success.

Key Responsibilities

• Coordinate project schedules, resources, and activities to ensure successful project delivery.
• Prepare and maintain project documentation, reports, and meeting notes.
• Track progress against project timelines, flagging potential issues early and supporting resolution.
• Liaise with customers to gather information, schedule meetings, and provide project updates.
• Manage internal communication between teams to ensure everyone is aligned and informed.
• Assist in the preparation of presentations, reports, and materials for internal and client meetings.
• Ensure compliance with MCS policies and ISO standards, maintaining accurate and secure project records.
• Support smaller customer projects and tasks as part of our commitment to excellent customer service.

Why Work at MCS

We’re proud recipients of the Culture 100 Award, which recognises organisations that excel in nurturing their workforce, rewarding their staff, and creating a supportive environment where everyone feels valued. At our company, we are passionate about the rental industry and are committed to fostering a vibrant, informal workplace culture based on respect and empowerment. This dedication has led to an impressive average employee tenure of more than 10 years. Join us to be part of a team that values collaboration, professional growth, and work-life balance.

You Should Apply If

• You have at least 2 years of experience in an administrative or coordination role.
• You’re highly organised, with strong attention to detail and the ability to prioritise effectively.
• You’re confident in communicating with both internal teams and external customers.
• You have a solid understanding of processes and know what needs to happen — and when.
• You’re proactive and always looking for ways to improve efficiency and prevent problems before they occur.
• You have an interest in technology and enjoy learning new systems and tools.
• You speak French or another European language (preferred, but not mandatory).

Salary Offered: £28,000 - £35,000 per annum

Hiring Process

• Introductory video call with our recruiter
• Online assessment
• Video call with the Hiring Manager
• Final in-person interview with the Hiring Manager and our Managing Director

Do you want to join our team? Then we’d love to hear about you!