At a Glance
- Tasks: Support procurement activities and manage contracts in a leading public sector organisation.
- Company: Join a dynamic public institution committed to effective procurement and contract management.
- Benefits: Enjoy 37 days annual leave, hybrid working, and family-friendly policies.
- Other info: Embrace a culture of equality, diversity, and inclusion while growing your career.
- Why this job: Make a real impact by ensuring value-for-money outcomes and building strong relationships.
- Qualifications: Third level qualification in procurement and two years' relevant experience required.
The predicted salary is between 30000 - 40000 £ per year.
MCS Group have partnered with a Public Institution to recruit for a Procurement and Contracts Co‑ordinator. This role will provide an excellent opportunity to support effective procurement activity, contract management and commercial decision‑making within a leading public sector organisation. Working as part of a dedicated procurement team, the post holder will co‑ordinate a range of procurement activities, provide advice and guidance to internal stakeholders, and support the delivery of value‑for‑money outcomes through effective supplier engagement and contract management. The successful candidate will develop strong working relationships across the organisation and with external stakeholders, ensuring procurement processes are followed, governance requirements are met, and continuous improvement opportunities are identified.
Key Responsibilities
- Providing effective procurement support and advice across the organisation.
- Co‑ordinating procurement competitions up to £50k in value, including formal quotations, tenders, framework engagements, contract extensions, single source awards and direct award contracts.
- Ensuring accuracy of specifications, pricing schedules and procurement documentation.
- Leading supplier evaluation and selection processes based on quality and cost criteria.
- Managing contract registers, procurement pipelines and supplier set‑up requests.
- Supporting contract management activity, including supplier KPI monitoring and contract management meetings.
- Undertaking spend analysis and monitoring supplier spend against contracts.
- Supporting procurement governance, risk management and compliance with procurement legislation and best practice.
- Maintaining strong relationships with internal teams, suppliers and external stakeholders.
Essential Criteria
- A third level qualification in procurement and/or contract management AND a minimum of two years' experience working in a role involving the management of procurement competitions or a minimum of 4 years practical experience working in a role involving the management of procurement competitions.
- Previous experience of providing a procurement and contract management business partnering service to a diverse range of users - demonstrating a highly collaborative approach.
- Previous experience of advising a range of stakeholders in the procurement process and preparation of specifications and other related procurement documentation.
- Previous experience of working collaboratively with a range of stakeholders to provide appropriate procurement solutions for the engagement of third‑party supplies/services.
- Knowledge of procurement legislation and best practice relating to Northern Ireland.
- Working knowledge of Microsoft Office, including Excel and Word.
- Experience of undertaking supplier spend analysis.
- Experience of using electronic tendering systems and/or contract management systems.
Desirable Criteria
- Experience of working within a Public Sector procurement department/team.
- Experience of using Business Central (Finance System).
- Experience of using PowerBI.
- Knowledge and experience of internal and/or external audit requirements within Procurement.
Benefits include 37 days annual leave, family friendly policies and hybrid working. MCS Group is committed to Equality, Diversity, and Inclusion for all. If you have a disability which means you require a reasonable adjustment to be considered at any stage of the recruitment process, please contact us and we will endeavour to facilitate the request. All conversations will be treated in the strictest of confidence.
Procurement and Contract Co-Ordinator in Donaghadee employer: MCS Group
MCS Group is an exceptional employer, offering a supportive work environment within a leading public sector organisation. With a strong commitment to employee growth, the company provides extensive benefits such as 37 days of annual leave, family-friendly policies, and hybrid working options, fostering a culture of equality, diversity, and inclusion. This role not only allows for meaningful contributions to procurement processes but also encourages collaboration and professional development across various teams.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement and Contract Co-Ordinator in Donaghadee
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like MCS Group.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Procurement and Contract Co-Ordinator in Donaghadee
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to MCS Group:Your cover letter should read like you’re chatting directly to MCS Group. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like MCS Group.
How to prepare for a job interview at MCS Group
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at MCS Group!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at MCS Group. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into MCS Group's culture.
