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For Companies At a Glance
- Tasks: Support senior leaders with high-level admin duties and manage complex schedules.
- Company: Join a prestigious global Professional Services firm in a collaborative environment.
- Benefits: Enjoy a competitive salary, hybrid working model, and a comprehensive benefits package.
- Why this job: Be the backbone of leadership, making a real impact in a dynamic professional setting.
- Qualifications: 5+ years as an Executive Assistant with strong communication and organisational skills.
- Other info: Great opportunity for career growth in a supportive and high-performance culture.
The predicted salary is between 36000 - 60000 £ per year.
Honeycomb is delighted to partner with a prestigious global Professional Services firm to recruit for an Executive Assistant for their Senior Leadership team who are based in Belfast. The role is full time and permanent with a hybrid working model.
The Client
Our client is a Global firm who have a large office presence in Belfast. They are committed to a culture of collaboration and high performance, and are recognised as a true leader in their field.
The Role
The role of Executive Assistant will support the Senior Leadership team with a range of high level administrative duties such as:
- Proactively manage and understand Partners and Practice Manager diaries using business knowledge to prioritise commitments. This will include organising appointments, conferences and meetings via multiple methods (videoconferencing, teleconferencing, client office software etc.), considering lead and travel times, and coordinating meeting preparation and post-meeting actions.
- Coordinate detailed, multi-centred travel arrangements and provide detailed itineraries. This includes consideration of short/long term accommodation, visas, off-site meeting requirements and other business commitments. Ensure relevant global travel is included in the International BD visit report.
- Coordinate and assist with global visits/visitors.
- Strong project management experience, including preparing concise project status updates and progress reports for Partners and Practice Manager.
- Diarise, manage and coordinate lunches and dinners and other events as required, including reviewing attendee lists, dietary requirements, and managing logistics.
- Coordinate with venues, menu planning and ensuring costs are maintained against budget.
- Proactively manage all communications both in and out of the Partners and Practice Manager's office; maintaining responsibility for ensuring that matters are actioned in a timely way.
- Manage own email and Partners and Practice Managers' email as required, responding to or drafting responses as appropriate.
- Filter, evaluate and prioritise incoming communications (electronic and postal), proactively dealing with queries (including meeting invites) and raising with the Partners /Practice Manager when necessary.
- Produce/draft outgoing communications and documents as instructed by the Partners and Practice Manager.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of Partners and Practice Manager objectives.
- Seamless management of stakeholder expectations. Take necessary steps to ensure that team members and business stakeholders are aware of the Partners/Practice Manager's and your own movements. Ensure all stakeholders receive consistent, high-quality communication and their expectations are managed.
- Coordinate and produce accurate compliant documents and correspondence reports and presentations.
- Help Partners and Practice Manager to build, manage and maintain strong relationships with clients and their secretaries by demonstrating diligence, professionalism and a commitment to providing them with an exceptional experience including being a key point of contact for them and the team. This includes proactively maintaining accurate client contact information and ensuring client related activities are recorded on the relevant databases (including InterAction) and keeping abreast of Partners and Practice Manager BD objectives.
Qualifications, Skills and Experience
Minimum of 5 years demonstrable experience as an Executive Assistant, Executive Support or Practice Executive, providing support to senior leadership (Partners or C-Suite equivalent) within a professional services environment.
Excellent written and verbal communication skills with a demonstrated ability to build effective and trusting relationships with people internally and externally to the firm.
Demonstrates a strong business sense and can interpret priorities and make sound judgment calls when needed.
Proven high level organisational and time management skills with the ability to think ahead, prioritise workload.
Typing speed minimum of 55wpm with 98% accuracy.
Intermediate skill level with Microsoft Office Suite (Outlook, PowerPoint, Excel).
Package
Salary is dependent on skill and experience.
Benefits package.
How to Apply
To apply for this role, submit your CV via the application form provided. Alternatively, to speak in absolute confidence about this opportunity, please contact Louise Quinn at Honeycomb Jobs.
Disclaimer
If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Please note, we are receiving an exceptionally high number of applications and may be unable to shortlist candidates who do not meet the specific requirements for this role. Due to the volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.
Executive Assistant in Belfast employer: MCS Group | Your Specialist Recruitment Consultancy
Contact Detail:
MCS Group | Your Specialist Recruitment Consultancy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills as an Executive Assistant. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to manage various stakeholders and maintain high-quality communication. Role-play common interview scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're proactive and serious about landing that Executive Assistant position.
We think you need these skills to ace Executive Assistant in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing diaries, coordinating travel, and supporting senior leadership. We want to see how your skills align with what we're looking for!
Showcase Your Communication Skills: Since communication is key in this role, ensure your written application reflects your excellent communication skills. Use clear and concise language, and don’t forget to proofread for any typos or errors before hitting send!
Demonstrate Your Organisational Skills: In your application, give examples of how you've successfully managed multiple tasks or projects simultaneously. We love seeing candidates who can think ahead and prioritise effectively, so share those experiences with us!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at MCS Group | Your Specialist Recruitment Consultancy
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with managing diaries, coordinating travel, and preparing reports. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since this role involves a lot of communication, be prepared to discuss how you've effectively managed communications in previous positions. Bring examples of how you've built relationships with stakeholders and handled queries efficiently. This will highlight your ability to maintain high-quality interactions.
✨Demonstrate Your Organisational Prowess
Be ready to share specific examples of how you've successfully managed multiple tasks and prioritised workloads in fast-paced environments. Discuss any project management experience you have, especially if it involved preparing status updates or coordinating events, as this is crucial for the role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and judgement. Think about situations where you had to make quick decisions or manage conflicting priorities. Practising these scenarios will help you articulate your thought process and decision-making abilities during the interview.
