Administrator JBLE1_NI in Crumlin

Position: Administrator

Location: McQuillan Environmental, Material Recycling Facility, Dundrod

Responsible to: Senior Management

Contract type: Full-time, permanent

Salary: Competitive

Working hours: Monday to Thursday 08:00 to 17:00 (45min break) and Friday 08:00 to 16:00 (30min break)

Why work for McQuillan Companies? McQuillan Companies is a family-run business based in Northern Ireland, delivering a diverse range of construction, environmental, and facilities management services across the public, private, and commercial sectors. Our expertise spans civil engineering, road surfacing, demolition and quarrying, including the supply of premium aggregates and bituminous materials, alongside total waste management, and accredited environmental testing. We also provide year-round outdoor and facilities maintenance services such as winter gritting, outdoor cleaning, landscaping, property restoration, and insurance reinstatement.

Overall objectives: We seek to appoint an Administrator to join our busy and expanding team within McQuillan Environmental. This role will require someone with a 'can do' attitude, a commercial approach and demonstrable attention to detail. The successful candidate will report to Senior Management and must be hardworking, reliable, and possess excellent communication & interpersonal skills.

Key responsibilities:

• Reporting & Finance Support: Compile and maintain accurate records for management and financial reporting. Provide data and summaries to assist with monthly and quarterly financial reports. Compile customer waste reports.
• Transport & Operational Support: Input, maintain, and monitor data in our transport management software. Work closely with drivers and operations staff to ensure accurate information flow.
• Customer Service: Act as a first point of contact for customers over the phone and via email. Handle booking enquiries, and resolve queries in a professional manner. Maintain a high standard of customer care to support repeat business.
• General Administration: Maintain organised filing systems (digital and paper). Assist with invoicing, purchase orders, and other office tasks. Support the wider team with ad hoc duties to ensure smooth day-to-day operations.

Essential Criteria:

• Minimum GCSE grade A - C (English & Maths or IT)
• Previous experience in similar role will be advantageous, but not essential or 2+ years of experience as an Administrative Assistant or in a similar role
• Demonstrated initiative and high levels of energy
• Excellent communication skills and work ethics
• Knowledge of Microsoft Packages e.g., Outlook, Word, Excel etc.
• Strong organisational skills and ability to manage workloads whilst prioritising
• Full, clean driving license

Closing date for applications is: Thursday 9th July 2026.

This job description should not be regarded as conclusive or definite. It is a guideline within which the individual jobholder works. It is not intended to be rigid or inflexible and may alter as the Company’s strategic direction changes.

Skills:

• Excellent communication skills
• Attention to detail
• Excellent time management
• Organisational skills
• Ability to work on own initiative
• Pro-Active approach
• Good Report writing skills

Benefits:

• Competitive salaries
• An excellent employee pension scheme
• L&D opportunities
• 31 days annual leave