Administrator in Crumlin

Position: Administrator

Location: McQuillan Environmental, Material Recycling Facility, Dundrod

Responsible to: Senior Management

Contract type: Full-time, permanent

Salary: Competitive

Working hours: Monday to Thursday 08:00 to 17:00 (45min break) and Friday 08:00 to 16:00 (30min break)

Why work for McQuillan Companies?

McQuillan Companies is a family-run business based in Northern Ireland, delivering a diverse range of construction, environmental, and facilities management services across the public, private, and commercial sectors. Our expertise spans civil engineering, road surfacing, demolition and quarrying, including the supply of premium aggregates and bituminous materials, alongside total waste management, and accredited environmental testing. We also provide year-round outdoor and facilities maintenance services such as winter gritting, outdoor cleaning, landscaping, property restoration, and insurance reinstatement. Together, these capabilities allow us to deliver comprehensive, fully coordinated solutions for our clients.

As a growing company with a dynamic and supportive environment, we value diverse perspectives and are committed to creating a workplace where our people can thrive and build rewarding careers. McQuillan Environmental is one of Northern Ireland's leading waste management companies, providing recycling and hazardous waste management to the region's leading companies throughout GB & ROI. We are a multi-site waste and resource management organisation serving all industrial and public sectors including hospitality, retail, manufacturing, construction and pharmaceutical to meet their sustainability and legislative commitments. We ensure that Sustainability is at the core of our waste management practices and as we move into the Circular Economy, we offer tailored solutions to support all our customers' Corporate Social Responsibility requirements.

We offer a range of benefits including:

• Competitive salaries
• An employee health scheme
• Employee private healthcare
• An excellent employee pension scheme
• 31 days of annual leave, increased in line with years of service milestones
• Working as a part of a dynamic group of professionals who excel at maintaining regulatory standards while fostering a supportive and welcoming environment
• Excellent development, learning and training opportunities
• Participation in a range of team building activities

Overall objectives

We seek to appoint an Administrator to join our busy and expanding team within McQuillan Environmental. If you are looking for a career opportunity within a growing business that includes a range of benefits, in a dynamic and engaging working environment then McQuillan Companies is the place for you. This role will require someone with a 'can do' attitude, a commercial approach and demonstrable attention to detail. The successful candidate will report to Senior Management and must be hardworking, reliable, and possess excellent communication & interpersonal skills. In return you will be awarded a competitive salary, variety within your role, the ability to build upon your existing experience within the profession and the opportunity to work within a friendly and supportive team.

Key responsibilities:

• Reporting & Finance Support: Compile and maintain accurate records for management and financial reporting. Provide data and summaries to assist with monthly and quarterly financial reports. Compile customer waste reports.
• Transport & Operational Support: Input, maintain, and monitor data in our transport management software. Work closely with drivers and operations staff to ensure accurate information flow.
• Customer Service: Act as a first point of contact for customers over the phone and via email. Handle booking enquiries, and resolve queries in a professional manner. Maintain a high standard of customer care to support repeat business.
• General Administration: Maintain organised filing systems (digital and paper). Assist with invoicing, purchase orders, and other office tasks. Support the wider team with ad hoc duties to ensure smooth day-to-day operations.

Essential Criteria:

• Minimum GCSE grade A - C (English & Maths or IT)
• Previous experience in similar role will be advantageous, but not essential or 2+ years of experience as an Administrative Assistant or in a similar role
• Demonstrated initiative and high levels of energy
• Excellent communication skills and work ethics
• Knowledge of Microsoft Packages e.g., Outlook, Word, Excel etc.
• Strong organisational skills and ability to manage workloads whilst prioritising
• Full, clean driving license

Closing date for applications is: Thursday 9th July 2026.

This job description should not be regarded as conclusive or definite. It is a guideline within which the individual jobholder works. It is not intended to be rigid or inflexible and may alter as the Company's strategic direction changes.

Skills:

• Excellent communication skills
• Attention to detail
• Excellent time management
• Organisational skills
• Ability to work on own initiative
• Pro-Active approach
• Good Report writing skills

Benefits:

• Competitive salaries
• An excellent employee pension scheme
• L&D opportunities
• 31 days annual leave