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- Tasks: Manage project documents and ensure smooth information flow using advanced systems.
- Company: Join a forward-thinking company that values innovation and teamwork.
- Benefits: Enjoy competitive pay, flexible working options, and opportunities for volunteering.
- Other info: Great career growth potential and full training provided for new tools.
- Why this job: Be part of exciting projects and leave a lasting impact in your career.
- Qualifications: Scottish Highers or A levels; experience with Document Management Systems preferred.
The predicted salary is between 30000 - 40000 £ per year.
Benefits
- Exciting Projects – Work on varied sector projects and leave a lasting legacy
- Career Growth – Clear progression pathways and continuous professional development
- Collaborative Culture – Be part of a team that values innovation, integrity, and a commitment to excellence
- Competitive Package – Enjoy a competitive salary and great benefits with volunteering days, and flexible and hybrid working options
Responsibilities
- The Document Controller shall be responsible for daily information management on live projects using our Electronic Document Management System (Viewpoint for Projects) to include:
- The set-up of new Projects on Viewpoint for Projects.
- Agreement and production of project File Naming Conventions.
- Creation and management of system workflows.
- Onboarding external Consultants and Subcontractors
- Transferring files between internal and external systems (e.g. Viewpoint for Projects to Aconex, Asite, Business Collaborator CEMAR etc.).
- Dealing with queries from all internal and external project users in a professional manner.
- Completing daily Quality Assurance reviews.
- Assisting with audits and generating reports.
- Ad hoc duties as required.
Skills
- Team player, but also able to work using your own initiative
- Excellent communication and interpersonal skills.
- High attention to detail and accuracy.
- Ability to prioritise workload, work under pressure and deliver to strict timescales.
- Digitally savvy with strong I.T skills
Qualifications
- Scottish Highers, A levels or equivalent.
Experience
- Work with Document Management Systems.
- Competency with the full MS Office suite, particularly Excel.
- Construction industry experience would be desirable but not essential.
- Use of Viewpoint for Projects would be desirable but not essential as full training will be provided.
Employment is conditional to successful achievement of baseline personal security standard (BPSS).
Document Controller employer: McLaughlin & Harvey
Contact Detail:
McLaughlin & Harvey Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on a Document Controller role.
✨Tip Number 2
Show off your skills! When you get the chance, demonstrate your knowledge of Document Management Systems and your attention to detail. Bring examples of how you've managed projects or improved processes in the past.
✨Tip Number 3
Be proactive! If you see a job that fits, don’t wait for the perfect moment. Apply through our website and follow up with a friendly email to express your enthusiasm. It shows initiative!
✨Tip Number 4
Prepare for interviews by researching the company and its projects. Be ready to discuss how you can contribute to their collaborative culture and commitment to excellence. Confidence is key!
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Document Controller role. Highlight your experience with Document Management Systems and any relevant projects you've worked on. We want to see how you can bring value to our exciting projects!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background aligns with our collaborative culture. Don’t forget to mention your attention to detail and ability to work under pressure – we love that!
Show Off Your Tech Skills: Since we're looking for someone digitally savvy, make sure to mention your proficiency with the MS Office suite, especially Excel. If you have experience with Viewpoint for Projects or similar systems, let us know! We’re keen to see how tech-savvy you are.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at McLaughlin & Harvey
✨Know Your Stuff
Make sure you’re familiar with the Electronic Document Management System, especially Viewpoint for Projects. Brush up on how it works and be ready to discuss your experience with document management systems. If you’ve used similar tools, highlight that!
✨Show Off Your Team Spirit
This role requires a team player who can also work independently. Prepare examples of how you've collaborated on projects in the past, but also instances where you took the initiative. Balance is key!
✨Attention to Detail is Key
Given the nature of the job, they’ll be looking for someone with a keen eye for detail. Bring examples of how you’ve ensured accuracy in your previous roles, whether through quality assurance reviews or managing workflows.
✨Prepare for the Pressure
You’ll need to demonstrate your ability to prioritise and work under pressure. Think of specific situations where you successfully managed tight deadlines or handled multiple tasks at once, and be ready to share those stories.