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- Tasks: Coordinate projects and manage logistics for personnel across various sites.
- Company: Join a growing electrical contractor with exciting industrial projects in Ireland and Europe.
- Benefits: Competitive salary, hybrid working options, and opportunities for professional growth.
- Why this job: Be a key player in ensuring project success and efficiency while developing your skills.
- Qualifications: Strong organisational skills, experience in construction, and proficiency in Microsoft Office.
- Other info: Fast-paced environment with immediate openings for the right candidates.
The predicted salary is between 30000 - 42000 £ per year.
McKinty Associates are pleased to be working with a growing electrical contractor specialising in large scale industrial developments within Ireland and across Europe who have a requirement for an experienced Project Co-Ordinator / Executive Assistant to join their team. Reporting to the Managing Director and Financial Controller, this position will be key in supporting the continuing growth of this business.
As a Project Co-Ordinator / Executive Assistant, you will play a crucial role in ensuring the smooth and efficient operation of projects. Your primary responsibility will be to manage and coordinate the logistics of personnel to various project sites, liaising with various stakeholders, including project managers, training providers, and transportation companies. You will need to be proactive in identifying and resolving any logistical issues that may arise, ensuring that projects are completed on time and within budget. This position allows for hybrid working from one of several locations.
Key responsibilities:- Planning and overseeing the onboarding and induction processes for new team members, ensuring that they are fully prepared and compliant with all necessary safety certifications and regulations.
- Manage and coordinate the logistics of personnel for our projects, including travel and accommodation arrangements for personnel.
- Ensure compliance with all necessary safety certifications and regulations.
- Maintain up-to-date records of safety certifications.
- Manage the company fleet, including vehicle maintenance, taxation, and telematics monitoring.
- Management of cleaners and the monitoring and management of utilities at the houses where personnel are accommodated.
- Liaise with project managers, training providers, and personnel.
- Identify and resolve logistical issues to ensure timely project completion.
- General administrative tasks.
- Relevant ad hoc duties as required.
- Experience within the electrical or construction industry (Desirable).
- Computer literate - including strong Microsoft Excel, Word, Outlook and Microsoft Teams.
- Strong organisational and communication skills.
- Ability to work under pressure and manage multiple tasks simultaneously.
- Proficiency in budget management and financial record keeping.
- Excellent communicator and able to build relationships and rapport.
- Good numeracy aptitude and keen eye for detail.
- Ability to multitask, manage deadlines and workload.
Applications for this role will be considered immediately with a view to placing the right individual ASAP, so please register your interest early. Please note, the opening may close in advance of advertised closing date - this is a guideline only.
Project Co-Ordinator / Executive Assistant employer: McKinty Associates
Contact Detail:
McKinty Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Co-Ordinator / Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values so you can tailor your answers and show them you're the perfect fit for their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Project Co-Ordinator / Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Co-Ordinator / Executive Assistant role. Highlight relevant experience in logistics, project management, and any specific skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and experience in the electrical or construction industry, if applicable. Let us know what excites you about working with us!
Show Off Your Skills: Don’t forget to showcase your computer literacy, especially with Microsoft Excel, Word, and Teams. If you have experience managing budgets or coordinating logistics, make sure to include that too. We love seeing candidates who can multitask and manage deadlines!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s quick and easy, and ensures your application gets to the right place. Plus, we’re excited to see your application come through!
How to prepare for a job interview at McKinty Associates
✨Know the Company Inside Out
Before your interview, take some time to research McKinty Associates. Understand their projects, values, and the specific role they play in the electrical contracting industry. This knowledge will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As a Project Co-Ordinator / Executive Assistant, strong organisational skills are key. Prepare examples from your past experiences where you've successfully managed logistics or coordinated teams. Be ready to discuss how you handle multiple tasks under pressure, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding logistical issues. Think of scenarios where you've had to resolve conflicts or manage unexpected challenges. Practising these responses will help you articulate your thought process clearly during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you'll be working on, or how success is measured in this role. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your expectations.
