Accounts Payable Specialist in Durham

Responsibilities:

• Manage all incoming invoices (via hard copy, Finance email, mail, internal submission).
• Validate invoices to ensure accurate amount, period, and account.
• Ensure invoices have the proper approval from project approvers.
• Properly categorize all invoices & expense reports and code to the appropriate GL account/Project/Line of Business and Office location.
• Prepare all vouchers and approved invoices for payment; process all company payments in a timely manner.
• Prepare a payment schedule of when vendor invoices should be processed for payment.
• Prepare and print accounts payable reports; review and reconcile periodic reports to maintain current reconciliation status for cash and disbursement accounts.
• Analyse and track accounts payable amounts; prepare analysis of accounts as required.
• Process and oversee expense reimbursement and reporting.
• Ensure that the expense reports are done timely and are in accordance with the company's policy.
• Serve as the point of contact for AP related inquiries across affiliate network.
• Respond to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolve invoice discrepancies.
• Set up vendors in the system with the appropriate documentation (vendor form & W9).
• Assist with the Month-End close process.
• Assist in the financial audit and any client audits that come up throughout the year.
• Assist with the preparation and distribution of 1099s.
• Assist with special projects as required.
• Perform other related duties as assigned by management.

Qualifications:

• Bachelor’s degree with a finance/business background preferred.
• At least 3+ years of experience in AP role.
• Experience with Oracle/NetSuite is required.
• Proficiency in Microsoft Office with intermediate Excel experience.
• Working in the media and/or advertising industry a plus.
• High degree of accuracy and exceptional attention to detail.
• Excellent written and verbal communication skills, including the ability to respond effectively and professionally to inquiries.
• Very organized with ability to prioritise and meet deadlines.
• Self-motivated with a strong sense of ownership.
• Critical thinker/problem solver - identify alternative solutions, conclusions, or approaches to problems.

Salary Range:

Our estimated range for this role is $60k - $65k. Compensation packages are based on the skill level and experience each candidate brings to their role. There may also be a more senior or junior position available that could be a better fit with your expertise. Each level has its own compensation range. We pride ourselves on competitive salaries, and ensuring pay equity exists across our organisation. We benchmark each position against existing employee competencies and 4As compensation data which includes geographic and agency size benchmarks. We also meet with department leaders 3x/year to ensure we are supporting employees in living into their full potential. Our promotions are not limited to a specific time per year. Promotions are tied to performance.

Right To Work In The US:

You must be authorised to work in the US for any employer. At this time, we are not sponsoring or providing assistance with obtaining work authorisation.

McKinney is a place where everyone can grow. Studies have shown that marginalised communities such as women, LGBTQ+ and people of colour are less likely to apply to jobs unless they meet every single qualification. However you identify, and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day. We are in the office Tuesday/Wednesday/Thursday on a hybrid schedule. We look forward to meeting you!