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- Tasks: Manage diaries, travel arrangements, and documentation for a busy managing partner.
- Company: Join a prestigious international law firm in the heart of the City.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be at the forefront of legal operations while supporting high-level executives in a fast-paced setting.
- Qualifications: Must have substantial experience as a legal PA, ideally supporting senior partners.
- Other info: This role requires excellent communication skills and the ability to handle confidential information.
The predicted salary is between 36000 - 60000 £ per year.
International law firm in the City is looking for a legal PA to the managing partner. The role will include all diary management and travel arrangements, as well as producing and formatting documentation and correspondence.
Duties to include:
- Extensive and complex diary management, often over several time zones, and troubleshooting scheduling conflicts.
- Proactively anticipating the partners’ needs in advance of meetings, conferences, etc. and taking action to ensure they are properly prepared.
- Typing and amending documents including correspondence, agreements, and digital dictation.
- Travel management to include hotels, taxis and transfers, flights, currency, visas, etc., and creating detailed travel itineraries.
- Drafting, amending, and proof-reading agendas, PowerPoint presentations, and other pitch documents.
- Arranging events, lunches, dinners, seminars, and meetings including sourcing restaurants and private hire venues.
- Carrying out conflict checks on new clients and collating the KYC documentation.
- Proofreading documents.
- Tracking expenses.
- Anticipating potential issues and understanding priorities.
- Assisting with confidential projects.
Substantial experience as a legal PA is essential as this is a busy role, and ideally, you will have supported partners at senior, managing, or board level. The ability to multi-task, deal with highly confidential documents and information, and organise a busy workload is also essential. You must also be an excellent communicator as you will be dealing with senior stakeholders, both internally and externally.
Travelling Private PA employer: McKinlay Law
Contact Detail:
McKinlay Law Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travelling Private PA
✨Tip Number 1
Familiarise yourself with the legal industry and the specific needs of a managing partner. Understanding the nuances of legal terminology and processes will help you stand out as a candidate who can hit the ground running.
✨Tip Number 2
Showcase your experience in managing complex travel arrangements and diary management, especially across different time zones. Be prepared to discuss specific examples where you've successfully navigated scheduling conflicts or organised intricate itineraries.
✨Tip Number 3
Highlight your proactive approach to anticipating needs. Think of instances where you’ve taken initiative to prepare for meetings or events, ensuring that everything was in place before the actual date.
✨Tip Number 4
Demonstrate your communication skills by preparing to discuss how you’ve effectively liaised with senior stakeholders in the past. Being able to convey your ability to handle confidential information and maintain professionalism is key.
We think you need these skills to ace Travelling Private PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a legal PA, especially any roles where you managed complex diaries and travel arrangements. Use specific examples to demonstrate your ability to multitask and handle confidential information.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the firm. Mention your experience with diary management and travel coordination, and how you proactively anticipate the needs of senior stakeholders.
Showcase Your Communication Skills: Since excellent communication is key for this role, consider including examples in your application that demonstrate your ability to interact effectively with senior stakeholders and manage relationships.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to ensure there are no errors. This is particularly important given the role's focus on producing and proofreading documents.
How to prepare for a job interview at McKinlay Law
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with complex diary management, especially across different time zones. Share specific examples of how you've successfully navigated scheduling conflicts in the past.
✨Demonstrate Proactive Anticipation
Highlight instances where you anticipated the needs of senior partners or stakeholders before meetings or events. This could include preparing documents or arranging logistics ahead of time.
✨Emphasise Your Communication Skills
Since you'll be dealing with senior stakeholders, it's crucial to demonstrate your excellent communication skills. Be ready to provide examples of how you've effectively communicated in high-pressure situations.
✨Prepare for Document Handling Questions
Expect questions about your experience with drafting, amending, and proofreading legal documents. Bring examples of your work if possible, and be ready to discuss your attention to detail.
