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- Tasks: Support daily operations, manage admin tasks, and assist with compliance and IT coordination.
- Company: Join a high-profile boutique law firm known for its unique client base and dynamic environment.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a vibrant team, enhance your skills, and make a real impact in a prestigious firm.
- Qualifications: Previous PA experience, strong communication skills, and IT literacy are essential.
- Other info: Successful candidates will be contacted within 24 hours; apply now to kickstart your career!
The predicted salary is between 42000 - 58000 £ per year.
Location: Central London
Salary: £50,000
Hybrid: Yes
High-profile, boutique law firm are looking for a highly organised, proactive PA / office coordinator to assist the administration director with the running of the day-to-day operations. This is a varied and hands-on role providing KYC and compliance admin, office coordination, IT support liaison, and logistical support to fee earners, and you will play a key role in keeping the firm running efficiently.
Key Responsibilities:
- Office & Admin Coordination
- Day-to-day office admin support
- Handle incoming/outgoing post, stationery, couriers, and general upkeep
- Organise travel and internal team meetings or socials
- Assist with onboarding and internship logistics
- Maintain internal records (training logs, absence, etc.)
- Coordinate HR admin / HR support
- Assist with KYC checks, client onboarding, and file opening processes
- Coordinate file closing and archiving (including DMS organisation)
- Act as the internal liaison with outsourced IT provider
- Manage onboarding/offboarding processes with outsourced IT provider
It is essential that you have a background as a PA, this could be from another law firm or corporate company, exceptional communication and organisational skills, as well as be fully IT literate as you will be the IT liaison. This role is ideal for an ambitious PA / office coordinator who is looking for a broader operations / office management role in a top firm, who have an established, very unique client base.
McKinlay Law endeavour to contact all successful candidates within 24 hours. However, due to the volume of applications that we receive, we are not able to respond to every candidate individually. If you have not heard from us within 24 hours your application has been unsuccessful and we have not retained your details.
PA / Office Coordinator employer: McKinlay Law
Contact Detail:
McKinlay Law Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA / Office Coordinator
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a PA/Office Coordinator in a law firm. Understanding the nuances of KYC and compliance processes will give you an edge during interviews, as you'll be able to speak confidently about how you can contribute to the firm's operations.
✨Tip Number 2
Network with professionals in the legal sector, especially those who work in administrative roles. Attend industry events or join relevant online forums to connect with individuals who can provide insights into the role and potentially refer you to opportunities at firms like ours.
✨Tip Number 3
Brush up on your IT skills, particularly in relation to office management software and communication tools. Being able to demonstrate your proficiency in these areas will show us that you're ready to take on the IT liaison aspect of the role effectively.
✨Tip Number 4
Prepare for potential interview questions by thinking about scenarios where you've successfully managed multiple tasks or resolved conflicts in a busy office environment. Highlighting your organisational skills and proactive approach will resonate well with us during the selection process.
We think you need these skills to ace PA / Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a PA or office coordinator, especially in law firms or corporate environments. Emphasise your organisational skills and any IT proficiency that aligns with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention specific experiences that demonstrate your ability to handle KYC checks, compliance admin, and office coordination effectively.
Highlight Key Skills: In your application, clearly outline your exceptional communication and organisational skills. Provide examples of how you've successfully managed office operations or supported fee earners in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for the PA / office coordinator role.
How to prepare for a job interview at McKinlay Law
✨Showcase Your Organisational Skills
As a PA / Office Coordinator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate IT Proficiency
Since you'll be acting as the IT liaison, it's important to showcase your technical skills. Be ready to discuss any relevant software or systems you've used, and how you've resolved IT issues in previous roles.
✨Prepare for Compliance Questions
Given the role's focus on KYC and compliance, brush up on your knowledge of these processes. Be prepared to discuss your experience with client onboarding and any compliance-related tasks you've handled in the past.
✨Exhibit Strong Communication Skills
Effective communication is key in this role. During the interview, practice clear and concise responses, and be ready to provide examples of how you've effectively communicated with team members or clients in previous positions.
